SPECIAL MEETING - APRIL 16, 2013
BE IT REMEMBERED, that on this 16th day of April A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS April 16, 2013 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Board were counted present, with the exception of Judge Garcia and Commissioner Flores. Judge Garcia and Commissioner Flores joined the meeting shortly after commencement.
All members of the Board were counted present, with the exception of Judge Garcia and Commissioner Flores. Judge Garcia and Commissioner Flores joined the meeting shortly after commencement.
2.
Open Forum
Ann Cass, with Proyecto Azteca, discussed the Bond series and flooding in the colonias.
Ann Cass, with Proyecto Azteca, discussed the Bond series and flooding in the colonias.
3.
Approval of Consent Agenda
The Board moved to approve the Drainage District Consent Agenda.
The Board moved to approve the Drainage District Consent Agenda.
4.
AI -38184
A.) Requesting approval to enter into a lease agreement with DELL through the District’s Membership with Department of Information Resources (DIR) Contract # DIR-SDD-1951 for ten (10) Optiplex 7010 Desktop Computers.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Judge Garcia joined the meeting.
B.) Requesting approval to accept sole bid received for RFB No. 13-009-03-06 “One (1) Reconditioned Truck Mounted Motor crane/Dragline with One (1) yard bucket” and approval to issue purchase order to BYR Enterprises.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval in the amount of $155,000.00.
Vote: 4 - 0 - Unanimously
C.) Request approval to accept sole bid received for RFB No. 13-013-04-10 “Gasoline, On & Off Highway Diesel Fuel” and approval to award Contract to Gold Star Petroleum, Inc.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Flores joined the meeting.
D.) Requesting approval to advertise for RFB No. 13-016-05-10 “MILE 17 ½ ROAD IMPROVEMENTS”
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Judge Garcia joined the meeting.
B.) Requesting approval to accept sole bid received for RFB No. 13-009-03-06 “One (1) Reconditioned Truck Mounted Motor crane/Dragline with One (1) yard bucket” and approval to issue purchase order to BYR Enterprises.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval in the amount of $155,000.00.
Vote: 4 - 0 - Unanimously
C.) Request approval to accept sole bid received for RFB No. 13-013-04-10 “Gasoline, On & Off Highway Diesel Fuel” and approval to award Contract to Gold Star Petroleum, Inc.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Flores joined the meeting.
D.) Requesting approval to advertise for RFB No. 13-016-05-10 “MILE 17 ½ ROAD IMPROVEMENTS”
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
5.
AI -38191
A. Request approval of Budget Amendment from the District General Fund for the carry-over of encumbrances from 2012 for the Maintenance and Operations and Administrative departments.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Request approval to bring forward the remaining budget balances from 2012 to the District's Capital Project Funds and the 2008 Bond Series Fund Budget of 2013.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Request approval to bring forward the remaining budget balances from 2012 to the District's Capital Project Funds and the 2008 Bond Series Fund Budget of 2013.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
6.
AI -38196
2013 BOND SERIES
Rural Drainage Development -Precinct #3
A.-Request approval of Supplemental Agreement No. 1 under Contract for Professional Engineering Services between Hidalgo County Drainage District No. 1 and L&G Engineering for the management and professional engineering services of Pct.3-La Joya Watershed Improvement Project as approved by the Board on February 5, 2013, to reflect amended Exhibit "B"-Scope of Services to be provided by Engineer.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.-Request approval of Supplemental Agreement No. 1 to Work Authorization No. 1 under Agreement for Professional Engineering Services between Hidalgo County Drainage District No. 1 and L&G Engineering for the management and professional engineering services of Pct.3-La Joya Watershed Improvement Project as approved by Board on February 5, 2013, to reflect amended Exhibit "B" Scope of services to be provided by Engineer.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.-Request approval to reimburse the District General Fund $88,524.98 for the first invoice payment of the La Joya Watershed Improvement Project; as per reimbursement resolution approved by Board on December 4, 2012.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Delta Area Watershed Development-Precinct #1
C.-Request approval of Work Authorization No. 2- Delta Watershed Project under Agreement for Professional Engineering Services between Hidalgo County Drainage District No. 1 and TEDSI Infrastructure Group, Inc. for the management and professional engineering services of the 2012 Bond Referendum Improvement Project as approved by Board on April 9, 2013.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
D.-Approval to appropriate funds out of the 2013 Bond Series for engineering services for the Delta Watershed Project engineering account.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval in the amount of #38,427.36.
Vote: 5 - 0 - Unanimously
Levee Pumps/Culvert Structure Improvements-Precinct#4 #1
E. Request approval of Supplemental Agreement No. 1 to Work Authorization No. 1-Flood Pumps 1-East Donna Drain, 2-Weslaco Drain, 3-South Mercedes Drain and 4-Mercedes Lateral under Agreement for Professional Engineering Services between Hidalgo County Drainage District No. 1 and TEDSI Infrastructure Group, Inc. for the management and professional engineering services of the 2012 Bond Referendum Improvement Project as approved by Board on April 9, 2013, to reflect geotechnical cost per pump location.
Godfrey Garza clarified that the Agenda should read for Pct. 1 and not Pct. 4.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
F. Approval to appropriate funds out of the 2013 Bond Series for engineering services for the following project accounts:
1.-East Donna Drain-Pct.1-Engineering (geo-technical) - $25,500
2.-Weslaco Drain Lateral-Pct.1-Engineering (geo-technical) - $25,500
3.-South Mercedes Lateral-Pct.1-Engineering (geo-technical) - $25,500
4.-Mercedes Lateral-Pct.1-Engineering (geo-technical) - $25,500
Rural Drainage Development -Precinct #3
A.-Request approval of Supplemental Agreement No. 1 under Contract for Professional Engineering Services between Hidalgo County Drainage District No. 1 and L&G Engineering for the management and professional engineering services of Pct.3-La Joya Watershed Improvement Project as approved by the Board on February 5, 2013, to reflect amended Exhibit "B"-Scope of Services to be provided by Engineer.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.-Request approval of Supplemental Agreement No. 1 to Work Authorization No. 1 under Agreement for Professional Engineering Services between Hidalgo County Drainage District No. 1 and L&G Engineering for the management and professional engineering services of Pct.3-La Joya Watershed Improvement Project as approved by Board on February 5, 2013, to reflect amended Exhibit "B" Scope of services to be provided by Engineer.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.-Request approval to reimburse the District General Fund $88,524.98 for the first invoice payment of the La Joya Watershed Improvement Project; as per reimbursement resolution approved by Board on December 4, 2012.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Delta Area Watershed Development-Precinct #1
C.-Request approval of Work Authorization No. 2- Delta Watershed Project under Agreement for Professional Engineering Services between Hidalgo County Drainage District No. 1 and TEDSI Infrastructure Group, Inc. for the management and professional engineering services of the 2012 Bond Referendum Improvement Project as approved by Board on April 9, 2013.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
D.-Approval to appropriate funds out of the 2013 Bond Series for engineering services for the Delta Watershed Project engineering account.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval in the amount of #38,427.36.
Vote: 5 - 0 - Unanimously
Levee Pumps/Culvert Structure Improvements-Precinct
E. Request approval of Supplemental Agreement No. 1 to Work Authorization No. 1-Flood Pumps 1-East Donna Drain, 2-Weslaco Drain, 3-South Mercedes Drain and 4-Mercedes Lateral under Agreement for Professional Engineering Services between Hidalgo County Drainage District No. 1 and TEDSI Infrastructure Group, Inc. for the management and professional engineering services of the 2012 Bond Referendum Improvement Project as approved by Board on April 9, 2013, to reflect geotechnical cost per pump location.
Godfrey Garza clarified that the Agenda should read for Pct. 1 and not Pct. 4.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
F. Approval to appropriate funds out of the 2013 Bond Series for engineering services for the following project accounts:
1.-East Donna Drain-Pct.1-Engineering (geo-technical) - $25,500
2.-Weslaco Drain Lateral-Pct.1-Engineering (geo-technical) - $25,500
3.-South Mercedes Lateral-Pct.1-Engineering (geo-technical) - $25,500
4.-Mercedes Lateral-Pct.1-Engineering (geo-technical) - $25,500
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Board made a UNANIMOUS vote to approve items 6.F.1-4.
Vote: 5 - 0 - Unanimously
Attachments:
7.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on items 7.A & B.
NO ACTION taken on items 7.A & B.
8.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on items 8.A & B.
NO ACTION taken on items 8.A & B.
9.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
10.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
11.
Adjourn
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote of approval to Adjourn.
Vote: 5 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 16th day of April, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 16, 2013.
Signed this 17th day of April 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 16th day of April, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 16, 2013.
Signed this 17th day of April 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy