SPECIAL MEETING - APRIL 23, 2013
BE IT REMEMBERED, that on this 23rd day of April A.D., 2013, there was begun and held a REGULAR MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING April 23, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve all items listed on the Consent Agenda, with the exception of items 2.T., 11.A., 12.B., 12.E., and 12.I.
Vote: 3 - 0 - Unanimously
NO ACTION taken on item 2.T.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve item 11.A, which includes the transfer of General Funds lapsed salaries.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve item 12.B. the license software agreement based on recommendations by Ms. Josephine Ramirez, effective September.
Vote: 3 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the 60 day extension for item12.E as it pertains to Weldinghouse.
Vote: 3 - 0 - Unanimously
NO ACTION taken on item 12.E as it pertains to SGS.
NO ACTION taken on item 12.I.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
AI-38211
2013 - Sheriff's Office (1284)
Attachments:
B.
AI-38298
2013 - Pct. #1 CRC (1100)
Attachments:
C.
AI-38127
2013 - Hidalgo County Clerks (1238)
Attachments:
D.
AI-38077
2013 - County Auditor's Office (1100)
Attachments:
E.
AI-38322
2013 - Human Resources (1100)
Attachments:
F.
AI-38270
2013 - I. T. Department (1100)
Attachments:
G.
AI-38305
2013 - Child Protection Court (1100)
Attachments:
H.
AI-38297
2013 - County Court at Law #7 (1100)
Attachments:
I.
AI-38155
2013 - Jail (1100)
Attachments:
J.
AI-38160
2013 - Health & Human Services Dept. (1100)
Attachments:
K.
AI-38131
2013 - J.P. Pct 2, Place 2 (1100)
Attachments:
L.
AI-38129
2013 - Elections Department (1100)
Attachments:
M.
AI-38124
2013 - District Attorney's Office / HIDTA US Justice Funds (1254)
Attachments:
N.
AI-38096
2013 - Purchasing (1100)
Attachments:
O.
AI-38104
2013 - I. T. Department (1100)
Attachments:
P.
AI-38061
2013 - WIC (1292)
Attachments:
Q.
AI-38095
2013 - 449th District Court (1100)
Attachments:
R.
AI-38097
2013 - 430th District Court (1100)
Attachments:
S.
AI-38057
2013 - Health & Human Services Dept. (1293)
Attachments:
T.
AI-38137
2013 - Pct. 1 Drainage Improvements CO2009 (1339)
Attachments:
U.
AI-38299
2013 - Pct.1 Sanitation (1100)
Attachments:
V.
AI-38219
2013 - Pct. #2 CRC (1100)
Attachments:
W.
AI-38169
2013 - Precinct No. 2 Parks (1100)
Attachments:
X.
AI-38118
2013 - Pct #3 Adm. (1200)
Attachments:
Y.
AI-38301
2013 - Pct. 4 Rd. Maint (1200)
Attachments:
Z.
AI-38325
2013 - Pct. #4 Motor Pool CO10A&B (1342)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-38072
Human Services (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm - Contingency to Human Services in the amount of $5,000.00.
Approval of 2013 interdepartmental transfer from Co. Wide Adm - Contingency to Human Services in the amount of $5,000.00.
Attachments:
B.
AI-38100
Pct#1 CO's 2006 (1336):
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2006 from various programs to program (041) in the total amount of $67,628.36.
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2006 from various programs to program (041) in the total amount of $67,628.36.
Attachments:
C.
AI-38108
Pct#1 CO's 2010A&B (1342):
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2010A&B from various programs to program 041 in the total amount of $182,132.16.
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2010A&B from various programs to program 041 in the total amount of $182,132.16.
Attachments:
D.
AI-38105
Pct #1 CO's 2009 (1339):
Approval of interdepartmental transfer within Certificate of Obligation Series 2009 from various programs to program 052 in the total amount of $23,488.94.
Approval of interdepartmental transfer within Certificate of Obligation Series 2009 from various programs to program 052 in the total amount of $23,488.94.
Attachments:
E.
AI-38076
Precinct No.2 RD MAINT (1200):
Approval of 2013 interdeparmental transfer from PCT2 RD MAINT (program 006) to Thomas Rd (program 083) in the total amount of $5,000.00
Approval of 2013 interdeparmental transfer from PCT2 RD MAINT (program 006) to Thomas Rd (program 083) in the total amount of $5,000.00
Attachments:
F.
AI-38156
Constable Precinct No. 1 (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm - Contingency to Constable Precinct No. 1 in the amount of $1,419.83 for repairs in relation to a county vehicle unit involved in traffic accident on March 23, 2013.
Approval of 2013 interdepartmental transfer from Co. Wide Adm - Contingency to Constable Precinct No. 1 in the amount of $1,419.83 for repairs in relation to a county vehicle unit involved in traffic accident on March 23, 2013.
G.
AI-38128
139th District Court (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm - Contingency to 139th District Court in the amount of $9,790.
Approval of 2013 interdepartmental transfer from Co. Wide Adm - Contingency to 139th District Court in the amount of $9,790.
Attachments:
4.
Planning Department:
A.
AI-38276
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Right of Way - Permits:
A.
AI-38132
Esenjay Oil & Gas, Ltd.:
Approximately 9,750' along the North side of County Road 17 North where it intersects with FM 1425. No open cut; all crossings are bores; 4" gas line.
Approximately 9,750' along the North side of County Road 17 North where it intersects with FM 1425. No open cut; all crossings are bores; 4" gas line.
Attachments:
B.
AI-38178
North Alamo Water Supply Corporation:
Evergreen Valley Phase V; 2" PVC casing with 1" water service approximately 500', 850' and 1,070' South of Davis Road on the East and West side of Skinner Road.
Evergreen Valley Phase V; 2" PVC casing with 1" water service approximately 500', 850' and 1,070' South of Davis Road on the East and West side of Skinner Road.
Attachments:
6.
Tax Refunds:
A.
AI-38094
| Account Number | Payer | Amount |
| C9370.99.000.0002.01 | R.E.E., INC. / DBA Mcdonalds | $3,318.86 |
| L0450.00.214.0000.05 | Linebarger,Goggan Blair & Sampson | $6,684.25 |
| S5950.00.010.0002.00 | US Bank Mortgage c/o Industry Consulting Group, INC | $12,000.00 |
| W3630.02.001.0057.00 | First American Title Company | $3,724.68 |
Attachments:
B.
AI-38141
| Account Number | Payer | Amount |
| W7150.01.000.0002.00 | Corelogic | $3,941.65 |
| W7150.01.000.0002.00 | Corelogic | $3,831.66 |
Attachments:
7.
Membership Dues:
A.
AI-38098
Constable Pct. #4:
Requesting approval to renew the 2013 Justices of The Peace and Constables Association of Texas, Inc. (JPCA) membership for the following:
(Req. No. 233135) in the total amount of $655.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
Requesting approval to renew the 2013 Justices of The Peace and Constables Association of Texas, Inc. (JPCA) membership for the following:
| Constable Jose E. Guerra | Deputy Carlos Gonzales |
| Chief Deputy Joel Rivera | Deputy Teodoro A. Lemus |
| Sergeant Aaron L. Moreno | Deputy Robert Lugo |
| Sergeant Horaldo Sanchez | Deputy Armando Patlan |
| Deputy Michael Anzaldua | Deputy Romeo Pena |
| Deputy Martin B. Brown | Deputy Raul Salinas |
| Deputy Albert A. Collins | Deputy David T. Sanchez |
| Deputy David Garza | Deputy Joaquin Vasquez |
| Clerk Nayla Munoz | Clerk Raul Garcia |
(Req. No. 233135) in the total amount of $655.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
Attachments:
B.
AI-38147
Sheriff's Dept:
Requesting approval to pay 2013 membership dues for Commander Daniel Garcia & Captain Belinda Madrigal to the American Jail Association for the total amount of $48.00 each with requisition # 234745.
Requesting approval to pay 2013 membership dues for Commander Daniel Garcia & Captain Belinda Madrigal to the American Jail Association for the total amount of $48.00 each with requisition # 234745.
Attachments:
8.
Headstart:
A.
AI-38142
Approval of Financial Report: March 2013
Attachments:
B.
AI-38149
Approval of Risk Management Quarterly Report
Attachments:
C.
AI-38148
Approval of Special Services Report: March 2013
Attachments:
D.
AI-38145
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: March 2013
Attachments:
E.
AI-38143
Approval of Children's Application for 2013-2014
Attachments:
9.
Urban County:
A.
AI-38107
Request approval to enter into one (1) "Homebuyer Assistance Program” Contract under the Home Program.
Attachments:
10.
Auditor's Office:
A.
AI-38140
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of March 2013.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
11.
Budget & Management:
A.
AI-38163
General Fund Salary and Fringes Sweep (1100):
Approval to transfer General Fund lapsed salaries and related fringes from various departments to the Countywide Administration - Contingency account.
Approval to transfer General Fund lapsed salaries and related fringes from various departments to the Countywide Administration - Contingency account.
Attachments:
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-37995
Requesting approval of payment for Inv# M171700 ($501.00) as submitted by HALFF ASSOCIATES, INC., in connection to contract #C-11-291-01-24 (WA#1) for the purposes of: "Building Repairs/Renovation, Alterations and/or Additions to County Owned Buildings within Hidalgo County Precinct No. 4”--PROJECT: Installation Infrastructure Engineering, Drawings and Specifications for the Addition of Annex Structures/Three (3) Modular Buildings to the existing Hidalgo County
Attachments:
B.
AI-38050
Requesting approval to modify current contract dates from 4-27-12 thru 4-26-13 to reflect correction of new dates of 10-1-2012 thru 9-30-2013 for "Turnkey Purchase of a New Records Management Software for Hidalgo County HIDTA Task Force", under the same rates, terms and conditions with Cardinal Tracking , Inc., (originally approved by CC meeting of 04-24-2010) due to final installation and training was completed until 9-14-2010.
Attachments:
C.
AI-38201
Acceptance and approval of the Tax Assessor-Collector's request to continue the annual maintenance renewal support service protection for the image and tax servers (procured back on September 2011) with UltraBac Software to include through requisition #228548 in the amount of $895.08 for a three year service in as much as no signed documents are required including the purchase of any future hardware, software maintenance, technical support/updates/upgrades/licenses and any other pertinent related services through the life term of the equipment in place and thus avoid any work stoppage.
Attachments:
D.
AI-38133
Right of Way Department:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7556 copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 through Requisition #234582 in the amount of $495.77/month, effective upon approval.
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7556 copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 through Requisition #234582 in the amount of $495.77/month, effective upon approval.
Attachments:
E.
AI-38173
Approval to exercise the sixty (60) day grace period extension as provided in the current contracts (E-12-116-04-24 and E-12-116A-04-24)-for the:"Welding Supplies and Misc. Items" for HIDALGO COUNTY, under the same rates, terms and conditions with Weldinghouse and SGS so as to have no lapse in services while procurement process is completed.
F.
AI-38174
Acceptance and approval to substitute (corrected supporting documentation) for Agenda Item 37853 (CC approved 3-26-13) with emphasis that said substitution does not affect awarded total amount of $114,381.59 to Herrera and Hunt for Concrete Work and Water Line Improvements to Constable Precinct No. 1 Building.
Attachments:
G.
AI-38212
Requesting authority to renew our software annual maintenance agreement with Gilbarco Inc. through requisiton #233996 in the amount of $240.00/yr from 04/29/2013-04/29/2014.
Attachments:
H.
AI-38260
Acceptance and approval of Request for Payment Application No. 5 in the amount of $124,893.29 as submitted by Holchemont, LTD, awarded contractor for the "Construction Of A New Constable Building Precinct No. 1 Offices" and as certified for payment by project architect, Alcocer Garcia Associates, Inc. in connection with Contract #C-12-028-07-24 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
I.
AI-38267
Acceptance and approval of request for payment of the following invoices as submitted by G.A.S. Enterprises, Inc. under Contract #C-11-201-11-29-PO#667949 for Construction Management Services for the "Design and Construction Of A New Constable Building" for Precinct One with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Invoice #11 for period: 10/27/12 to 11/26/12-$3,268.65
Invoice #12 for period: 11/27/12 to 12/26/12-$3,268.65
Invoice #11 for period: 10/27/12 to 11/26/12-$3,268.65
Invoice #12 for period: 11/27/12 to 12/26/12-$3,268.65
Attachments:
J.
AI-38125
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County Clerk's Office-Purchase- Removal & Related Services for Shredded and Recyclable Materials" Bid No. 2013-023-SMA including the re-advertising of project in the event bids are received and project is still required.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 23rd day of April, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 23, 2013.
Signed this 23rd day of April 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 23rd day of April, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 23, 2013.
Signed this 23rd day of April 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy