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Minutes for CC CONSENT

SPECIAL MEETING - APRIL 30, 2013

BE IT REMEMBERED, that on this 30th day of April A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:

HONORABLE RAMON GARCIA

HONORABLE A.C. CUELLAR, JR.

HONORABLE HECTOR "TITO" PALACIOS

HONORABLE JOE M. FLORES

HONORABLE JOSEPH PALACIOS
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

    
AGENDA
CC CONSENT
COMMISSIONERS' COURT MEETING
April 30, 2013
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:


NOTICE TO THE PUBLIC
CONSENT AGENDA

The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.



On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve the Consent Agenda, with the exception of items 12.J., 12.0., and  12.P.. 
Vote: 5 - 0 - Unanimously



On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve item 12.J.
Vote: 4 - 0 - Unanimously


On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve item 12.O.
Vote: 4 - 0 - Unanimously


On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve item 12.P.
Vote: 4 - 0 - Unanimously

 
1.
 
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
 
2.
 
2013 Intradepartmental transfers:
 
A.
AI-38357
2013 - Pct. 1 Sanitation (1100)
Attachments:
 
B.
AI-38415
2013 - Pct. #1 CRC (1100)
Attachments:
 
C.
AI-38347
2013 - Pct. #2 Parks (1100)
 
D.
AI-38281
2013 - Pct. #2 Administration (1200)
Attachments:
 
E.
AI-38435
2013 - Pct. #2 (1200)
Attachments:
 
F.
AI-38218
2013 - Pct. #2 CRC (1100)
Attachments:
 
G.
AI-38183
2013 - Fire Marshal's Office (1100)
Attachments:
 
H.
AI-38214
2013 - 398th District Court (1100)
Attachments:
 
I.
AI-38445
2013 - Treasurer's Office (1100)
Attachments:
 
J.
AI-38425
2013 - Human Resources (1100)
Attachments:
 
K.
AI-38364
2013 - County Auditor's Office (1100)
Attachments:
 
L.
AI-38440
2013 - County Court at Law #1 (1100)
Attachments:
 
M.
AI-38367
2013 - Adult Probation (1100)
Attachments:
 
N.
AI-38293
2013 - Texas A&M AgriLife Extension Service (1100)
Attachments:
 
O.
AI-38280
2013 - Jail (1100)
Attachments:
 
P.
AI-38402
2013 - Constable Pct. #4 (1100)
Attachments:
 
Q.
AI-38258
2013 - County Court at Law #5 (1100)
Attachments:
 
R.
AI-38194
2013 – County Wide Mechanic Shop (1200)
Attachments:
 
S.
AI-38284
2013 - Hidalgo County Clerk's Office (1100)
Attachments:
 
T.
AI-38246
2013 - County Court at Law #6 (1100)
Attachments:
 
U.
AI-38248
2013 - WIC NPAOP (1292)
Attachments:
 
V.
AI-38210
2013 - Safety Division (1100)
Attachments:
 
W.
AI-38238
2013 - Elections Department (1100)
Attachments:
 
X.
AI-38239
2013 - Purchasing (1100)
Attachments:
 
Y.
AI-38244
2013 - Justice Court Tech (1242)
Attachments:
 
3.
 
2013 Interdepartmental transfers:
 
A.
AI-38485
Various Depts.:
Approval of 2013 interdepartmental transfer from Co. Wide Adm. - Bank Fees to various departments in the amount of $18,096.08.
Attachments:
 
B.
AI-38423
Civil Service (1100):
Approval of 2013 interdepartmental transfer from General Litigation to Civil Service in the amount of $30,000.00 to fund legal services.
Attachments:
 
C.
AI-38480
 Health and Human Services (1100):
Approval of 2013 interdepartmental transfer from County Wide Admin (Dept 115) to the Health & Human Services (Dept 240) in the amount of $2,858,335.50 to fund the anchor entity DSRip Projects within Hidalgo County. 
Attachments:
 
D.
AI-38361
Pct.#2 Rd Maintenance (1200):
Approval of 2013 interdepartmental transfer from Rd. Maint program (006) to program (028) in the amount of $75,000.00
Attachments:
 
E.
AI-38378
Pct. #2 CO (1342):
Approval of 2013 interdepartmental transfer within CO Cesar Chavez, program no. 039 to CO Minnesota, program no. 058 in the total amount of $8,401.36.
Attachments:
 
F.
AI-38278
Pct.2 (1200):
Approval of 2013 interdepartmental transfer from Road Maint. program (006) to El Dora Rd (RETMA-Cesar Chavez) program(052) in the amount of $500.00.
Attachments:
 
G.
AI-38369
Pct.3 BCAP (1200):
Approval of 2013 interdepartmental transfer from BCAP Ramirez Subdivision, program no. 587, to BCAP Ramirez II Subdivision, program no. 588 in the total amount of $4,000.00.
Attachments:
 
H.
AI-38470
Certificate of Obligation Series 2006 (1336) Precinct #4:
Approval of 2013 interdepartmental from CO2006 - Admin Building (program 043) to CO2006 - PCT 4 Drain Improvement (program 036) the amount of $915,000.00 for the purchase of heavy equipment.
 
I.
AI-38332
CO,2006 (1336):
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2006 from various programs to CONST PCT.1 (Program 042) in the amount of $47,697.86.
 
4.
 
Planning Department:
 
A.
AI-38399
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)

2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
 
5.
 
County Treasurers:
 
A.
AI-38294
Approval of the Hidalgo County monthly investment report for November 2012 & December 2012.
Attachments:
 
6.
 
Monthly Fee Reports:
 
A.
AI-38206
District Clerk
Approval of March 2013 Monthly Fee report.
 
B.
AI-38185
District Attorney's Office 
Approval of March 2013 Monthly Ckeck  Processing Fees Report
Attachments:
 
7.
 
Executive Officer - Valde Guerra:
 
A.
AI-38393
Approval of 457 Plan hardship withdrawal request for employee #115487
Attachments:
 
B.
AI-38346
Elections Dept:
Requesting permission to allow Brenda Renteria (GIS Operator ) and Hilda Ramos to attend 2013 ESRI International User Conference sponsored by ESRI. The workshop/training will be held July 8, 2013 through July 12, 2013 in San Diego, California. 
Attachments:
 
C.
AI-38448
Pct. #4:
Requesting approval to reimburse Commissioner Joseph Palacios the amount of $ 2,786.16 and Jesus M. Ozuna the amount of $ 96.00 for travel expenses to Washington, D.C. on April 9-11, 2013 with authority for County Treasurer to issue payment/check after review and auditing procedures are completed by County Auditor
Attachments:
 
8.
 
Tax Refunds:
 
A.
AI-38234
Account Number Payer Amount
L1100.02.003.0114.11 Castaneda Geronimo & Noemi $3,099.84
M5500.00.026.0001.00 D & M Finance CO  LLC $4,839.66
R9999.94.UPR.0001.00 Union Pacific Railroad $2,862.97
S5950.00.010.0002.00 US Bank Mortgage $7,637.77
T3800.00.000.0047.00 Reynaldo Ortiz $2,760.78
W3800.00.171.0000.15 First National Bank $3,095.48
Attachments:
 
9.
 
Membership Dues:
 
A.
AI-38216
Health Dept.:
Requesting approval to renew the OSSF Designated Representative license for the following Health & Human Services - Environmental Division employee: 
Vendor Employee Invoice No. Amount Purpose
TCEQ Elizardo Ramos Jr. OS0006937 $111.00 OSSF License
    Total $111.00  
Attachments:
 
B.
AI-38286
Sheriff Department:
Requesting approval to pay 2013 membership dues to FBI LEEDA for Commander Jose Padilla in the amount of $50.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
 
10.
 
Urban County:
 
A.
AI-38253
Request for approval of one (1) applicant in the City of Mercedes and one (1) applicant in the City of San Juan under the HOME Owner-Occupied Housing Rehabilitation Program.
 
11.
 
Budget & Management:
 
A.
AI-38382
Self-Insured (2202)
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of April 1-15, 2013 in the amount of $ 54,616.99 and requesting approval of wire transfer.
 
B.
AI-38116
1.  Approval of reimbursement in the amount of $783,010.69 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 04/01/13 to 04/12/13.
04/01-05/13 $306,855.73
04/06-12/13 $476,154.96
TOTAL $783,010.69
2.  Approval of wire transfer to cover claims paid.
 
12.
 
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.

B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
AI-38179
Requesting authority to exercise the sixty (60) day extension option as provided under the current contract between Hidalgo County and Lewis & Ellis, Inc.  for " Actuarial Consulting Services for Part I- GASB 43 and /or 45 OPEB Valuation Analysis and Part II- Health Benefits Reserve Analysis" under the same rates, terms and conditions for contract number (E-12-178-06-02).
 
B.
AI-38208
Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-11-310-01-24, Invoice #3297 for Border Rd. Project in the amount of $4,800.00.
 
C.
AI-38446
1.  Rescind action taken on 03/26/13-AI#37730 for request of Pay App #1 with Invoice #1233200-1 in the amount of $38,295.72 as submitted by CAS Companies in connection with the Hidalgo County Clerks Re-roof project amid PO#686416 inasmuch as incorrect invoice amount was submitted/attached; and

2.  Acceptance and approval of request for payment of Invoice #1233200-1 in the amount of $53,131.87 as submitted by CAS Companies in connection with the Hidalgo County Clerks Re-roof project amid PO#686416 with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor.
Attachments:
 
D.
AI-38329
Acceptance and approval of the following invoices from L&G Consulting Engineers for "On Call Services for MPO and HCRMA Representation" contract #C-11-054-04-12:

Invoice Date Invoice # Amount
03/31/13 11324405 $6,982.68
Attachments:
 
E.
AI-38383
Requesting approval to rescind action taken on 02/28/2012/AI-31187 line 20. A. 5 (b) 1. inasmuch as proposals from job order contractors' were over budget and project was cancelled.
Attachments:
 
F.
AI-38229
1.  Acceptance and approval of payment for Inv.oice# 11324414 ($14,669.21) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#1-PO#663995) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;

2.  Acceptance and approval of payment for Invoice# 11324413 ($ 85,985.40) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#2-PO# 684964) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;

3. Acceptance and approval of payment for Invoice# 11324400A ($ 9,058.12) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-13-027-12-11 (WA#1-PO#688436) for "Job Specific" PROJECT: "FM 1017 Project (from 0.1 Miles West of US281 to 0.8 Miles West)" located in Hidalgo County Precinct No. 4.
 
G.
AI-38287
1. Presentation for discussion, consideration, acceptance, and approval to exercise the one (1) year extension (on an annual basis) as stated in the current "Memorandum of Understanding" (MOU)-E-12-132-05-08 (C-07-225-05-08) for "Prenatal Health Care Services of Inmates" between the Hidalgo County Sheriff's Office and Hidalgo County Health Department.

2. Requesting authority to exercise the additional one (1) year period as provided in current contract #C-11-016-04-19 for: "Service and Maintenance for Generators at the Jail / Law Enforcement Center / Etc..." for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with CLIFFORD POWER SYSTEMS, INC.
 
H.
AI-38405
Acceptance and approval of request for payment of Invoice #1223400-6 in the amount of $ 169,689.23 submitted by CAS Companies in connection with the "Hidalgo County Renovations and Annex of Modular Buildings" Project-PO#682714.
 
I.
AI-38291
Requesting authority to exercise the Second (2nd) Year of the additional four (4) one (1) year terms as provided in current contract# E-12-150-05-22 (C-11-099-05-24) for: “Ground Water, Gas Monitoring and Groundwater Data Evaluation at Closed Landfill Site” located at Hidalgo County Precinct No. 4, under the same rates, terms and conditions with MODERN TECHNOLOGY-MODERN ENVIRONMENT.
 
J.
AI-38289
1.  Requesting authority to exercise the First (1st) Year of the additional two (2) one (1) year periods as provided in current contract# C-12-023-05-01 for: "PEST CONTROL SERVICES" for HIDALGO COUNTY, under the same rates, terms and conditions with ROBERT SANCHEZ d/b/a KILL A BUG PEST CONTROL.

2.  Requesting authority to exercise the second (2nd) & Final year of the additional two (2) one (1) year periods as provided in current contract# E-12-141-05-15 (C-10-010-05-25) for: "PURCHASE OF UNIFORMS and/or ACCESSORIES" for HIDALGO COUNTY, under the same rates, terms and conditions with PREMIERE UNIFORMS d/b/a PREMIER UNIFORMS TACTICAL SUPPLY.
 
K.
AI-38283
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7530P copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Court at Law #2 through Requisition #230890 in the amount of $273.93/month, effective upon approval.
 
L.
AI-38254
Approval of Application for Payment No. 2 in the amount of $113,364.22, from Jimmy Closner & Sons Construction Co., Inc., contracted vendor for Casa De Los Vecinos Subdivision (Pct. 3) as submitted by Javier Hinojosa Engineering project engineer (C-CAP-12-197-10-16.)
 
M.
AI-38257
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County Sheriff's Office- Drug Test Collection Services" Bid No. 2013-077-MEG including the re-advertising of project in the event bids are received and project is still required.
 
N.
AI-38252
Requesting approval for the destruction of the salvaged departmental uniforms in the interest of safety and security against possible misuse of said items(as they contain county logo) with Purchasing Department witnessing said documenting same.

Declare "salvage" (TxLGC 262.151) uniforms described in attachment:
 
O.
AI-38237
Authority to exercise the one (1) year extension option as provided under current contract for "Auctioneer & Storage Services" for Hidalgo County under the same rates, terms, and conditions with Rod Robertson Enterprises, Inc. 
Attachments:
 
P.
AI-38236
Authority to exercise sixty (60) day grace period option as provided under current contract for "Testing System and Related Supplies" for the Health and Human Services Dept.  under the same rates, terms, and conditions with Stanbio Laboratory C-10-071-05-03.
Attachments:
 
Q.
AI-38235
Requesting approval of payment for Invoices (set forth below) submitted by Dannenbaum Engineering Company in connection to contract #C-10-101A-10-05-AIA Agreement for: "Building Repairs and/or Additions and Renovations to the W.I.C. Offices located in Edinburg, Texas on the North Side of Richardson Road and East of Doolittle Road within Hidalgo County Precinct No. 4";
a) Invoice# 452501/06A/XV in the amount of $   234.63
b) Invoice# 452501/06B/XV in the amount of $1,475.01
c) Invoice# 452501/07/XV in the amount of   $1,308.92
  $3,018.56
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 30th day of April, 2013

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Priscilla Torres, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 30, 2013.

Signed this    30th    day of    April    2013




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Priscilla Torres, Deputy