BE IT REMEMBERED, that on this 7th day of May A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING May 7, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
All members of the Court were counted present.
Judge Garcia led the Court and Audience in reciting the Pledge of Allegiance.
Virginia Townsend led the Court and Audience in Prayer.
Judge Garcia then asked for a moment of silence in memory of Kevin Cardoza, Army Specialist.
The Court moved to approve the Consent Agenda.
-Opal Billman expressed concerns on her imprisonment and lack of dismissal of case from the 275th District Court.
-Jim Barnes commented on the Commuter Rail Board and HB 2423.
-Fern McClaugherty requested clarification on personnel policy and item 10.B., and asked that the Court consider the tax burden that is being placed on the residents.
-Frank Traver discussed the commuter rail.
-Virginia Townsend also expressed concerns on the possible tax increase by the Hospital District, New CourtHouse, STC.
-The Court recognized Mario Jorge, Texas Dept. of Transportation District Engineer for being honored with the 2013 Urban County Hidalgo County Leadership Award.
Rick Alvarez informed the Court that today marks the 119th day of Legislation and will end May 30th.
Karina Cardoza and Oscar Montoya informed the Court and Audience about the South Texas Hurricane Conference and asked the public to attend and become informed.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to reappoint Mr. Eloy Avila.
Vote: 5 - 0 - Unanimously
NO ACTION taken on this item.
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
NO ACTION taken on items 7.A.1 & 2.
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
NO ACTION taken on items 7.B.1, 2 & 3.
Requesting approval to process payment of the following invoices:
| Vendor | Invoice Date | Invoice Amt. |
| A Sign Language Company (Master Court I) | 01/23/12 | $403.75 |
| Sign Language Services (Master Court I & II) | 08/03/12 | $595.00 |
| Sign Language Services (Child Welfare/Child Protection Court) | 10/17/2012 | $340.00 |
| Sign Language Services (Child Welfare/Child Protection Court) | 08/30/12 | $340.00 |
with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
1. Biometric Electronic Clock Policy
Ms. Josie Ramirez clarified that the Biometric Electronic Clock is one of the official methods used to keep time.
2. Public Accountablility Policy
3. Modified Policy on leave for FLSA Exempt Employees
Josie Ramirez and Raul Silguero informed the Court of concerns they have with the Biometric Clock Policy, too much time being accrued, hours worked,etc.
NO ACTION taken on items 7.D.1, 2 & 3.
Discussion, consideration and approval to appoint Henry Landin as reserve deputy constable by Constable Martin "Marty" Cantu, Constable Precinct 2 in accordance with Texas Local Government Code 86.012.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the appointment of Henry Landin.
Vote: 5 - 0 - Unanimously
Commissioner Hector Palacios stepped away.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A. C. CUELLAR, the Court made a UNANIMOUS vote to approve the Bank Depository as Amended.
Vote: 3 - 0 - Unanimously
2. Approval of signatories for new depository bank;
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve with signatures as required by statute, to approve the list and add Mr. Eufracio, County Auditor, as an additional Signature to the Urban County Industrial Development Corporation account.
Vote: 5 - 0 - Unanimously
3. Authorization for County Treasurer to facilitate and coordinate the opening of all new County bank accounts as well as the closing of County bank accounts for auditing purposes.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval to authorize Ms. Norma Garcia, Hidalgo County Treasurer, as point of contact to open and close accounts.
Vote: 3 - 0
1. Requesting approval of salary adjustment for the following full-time position:
| Slot # | Position Title | Current Budgeted Salary | Proposed Budgeted Salary | Total Adjustment |
| 0082 | Right of Way Agent V | $ 56,162.00 | $ 64,349.00 | $ 8,187.00 |
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve items 10.A.1, 2 & 3.
Vote: 3 - 0 - Unanimously
1. Approval to change one (1) Executive III position, slot #0007, from regular full time to regular part time work status, budgeted salary $61,800.00 (hrly rate $29.7115), effective 05/07/13.
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
Clarification was made that this employee will not be receiving longevity pay while part-time.
Commissioner Hector Palacios joined the meeting.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
NO ACTION taken on this item.
NO ACTION taken on this item.
Judge Garcia then informed the Court and Audience of the Hurricane Conference to be held on Thursday, May 9, 2013 from 10-1 p.m.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Vendor Name Invoice Date Invoice No. Amount
South Padre Boat Yard 04/24/2013 5182 $2,448.00
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Judge Garcia Opened the Public Hearing.
-Mr. Lopez informed the Court that there is a high need and demand for affordable housing and requested that Home Funds be part of the Annual Plan
Judge Garcia then Closed the Public Hearing.
(HUD).
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval of the Resolution Authorizing the County to submit it's five year consolidated plan to be used by the Department of Housing and Development with the home allocation changing by the leading $200,000 from the owner occupied Housing Rehabilitation Program and creating a contribution for rental housing in the amount of $200,000, with the correction on Program years from (2013-2017).
Vote: 3 - 0
Commissioner Flores joined the meeting.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval to submit the Annual Action Plan to the U.S. Department of Housing and urban Development.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1. (1) Unit in the City of Weslaco in the amount of $53,680 to G & G Contractors.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval, subject to funding.
Vote: 4 - 0 - Unanimously
Ms. Amanda Valdez informed the Court and audience that today is the last day for early voting and encouraged everyone to go out and vote.
Ms. Valdez explained that the Committee has broken up into smaller groups and will be doing the legwork for looking into perspective vote locations.
Commissioner Hector Palacios stepped away.
| Invoice Date | Vendor | Invoice No. | Amount |
| 04/11/13 | Verizon Wireless | 9702118175 | $145.28 |
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval to appoint Sergio Diaz to the Hidalgo County Housing Authority Board.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Requesting approval of Interlocal Cooperation Agreement between the City of Alamo, City of San Juan and the County of Hidalgo for Ridge Road Project limits (South Cesar Chavez Rd. to Rudy Villarreal Road)
Commissioner Hector Palacios joined the meeting.
Raul Silguero informed the Court that the Interlocal reads Alamo Road, but has since been renamed to Rudy Villareal Rd., so they are going to leave it the way it reads.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve items 17.A.1 & 2.
Vote: 4 - 0 - Unanimously
1. Approval of 2013 interdepartmental transfer from C.0. 2010 A&B Pct 3 Admin. Facility Building to C.O. 2010 A&B Pct 3 - M2N (Moorefield to La Homa Rd.) in the amount of $42,256.26.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0
Pct# 3 (1200):
2. Approval of 2013 interdepartmental transfer from Pct 3 Rd Maint to Pct 3 - M2N (Moorefield to La Homa Rd.) in the amount of $12,514.64.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Approval of 2013 appropriation of funds from RD MAINT (1200) unreserved fund balance to Ridge Road (Cesar Chavez-Rudy Villarreal) program 089 in the total amount of $180,000.00
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS voote of approval.
Vote: 4 - 0 - Unanimously
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
NO ACTION taken on items 20.A.1 & 2. a, b & c.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Nominated Firms:
1.___L&G Engineers _____;
2.___TEDSI ______________;
3.___Cortran Engineering___;
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
b. Selection/designation/assignment of evaluation committee to score, grade and evaluate the firms nominated so as to have CC rank and proceed with negotiation process for final contract for: On-Call Project-MPO and HCRMA, Traffic Studies, Etc.:
Graders:
1._Raul Lozano - Pct. 1 _____;
2._Raul Silguero - Pct. 2_____;
3._Yolanda Chapa - Co. Judge's Office__;
4._Mingo Villareal - Pct. 3____;
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
b. Approval to pay through requisition #235197, the annual library software support, Dell Server Support, Dell Webserver Support, Library Solution License, OPAC Enrichment Renewal and Norton AV Renewal in connection to the purchases of the "Library Solution System and Automation System" (02/16/10-AI#19873) and "Library•Solution Integrated Software Package" (01/17/12-AI#30424) as follow:
Invoice#2012090197-Library Solution Software Support and OPAC Enrichment Renewal-$20,546.00
Invoice#2012122492-Norton AV Renewal-$290.00
Invoice#201320173-Dell Server Support-Dell Webserver Support-Library Solution License-$6,365.00
Ms. Betancourt clarified that the Dell Invoice should be #2013020173 and not as posted on the Agenda.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Acceptance and approval by Hidalgo County Commissioners Court evidenced by an "ORDER" authorizing the sale of certain personal property (as described in attachments herein) to Hidalgo County Drainage District No. 1 for the amount approved as the fair market value.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
C. Requesting authority to remove said assets listed on exhibit "A" (attached hereto) from the Hidalgo County inventory list after finalizing the sale of equipment to Drainage District #1.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval, subject to final legal review.
Vote: 4 - 0 - Unanimously
Judge Garcia stepped away.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Judge Garcia joined the meeting.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Judge Garcia joined the meeting.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval to go into Closed Session.
Vote: 4 - 0 - Unanimously
NO ACTION taken on items 21.A through F.
NO ACTION taken on this item.
NO ACTION taken on tis item.
Valde Guerra, Executive Director, disclosed to the Court that they will be having mediation on May 29th with respect to this case.
NO ACTION taken on this item.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR.
, the Court made a UNANIMOUS vote to approve the settlement offer in the amount of $842.97.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote in the amount of $3,700.00.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval to tender the to the dollar amount left within the Self Insured Retention account to the auto liability carrier.
Vote: 4 - 0 - Unanimously
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval to Adjourn.
Vote: 3 - 0 - Unanimously
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 7th day of May, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 7, 2013.
Signed this 8th day of May 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy