SPECIAL MEETING - MAY 7, 2013
BE IT REMEMBERED, that on this 7th day of May A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING May 7, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Member, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR.
, the Court made a UNANIMOUS vote to approve the Consent Agenda, with the exception of item 9.I.
Vote: 5 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR.
, the Court made a UNANIMOUS vote to approve item 9.I., with correction to read invoice # 13-1 and not as listed on the Agenda.
Vote: 5 - 0 - Unanimously
1.
AI-38628
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-38612
2013 - Alt Incarceration Prg (1100)
Attachments:
B.
AI-38607
2013 - Insurance (1100)
Attachments:
C.
AI-38606
2013 - County Wide Adm. (1100)
Attachments:
D.
AI-38530
2013 - Pct. #1 Rd. Maint. (1200)
Attachments:
E.
AI-38541
2013 - Pct. #3 Sanitation (1100)
Attachments:
F.
AI-38327
2013 - Pct. #4 Road Maintenance (1200)
Attachments:
G.
AI-38595
2013 - Pct. #4 Rd Maint. (1200)
Attachments:
H.
AI-38475
2013 - Pct. #4 Adm. (1200)
Attachments:
I.
AI-38472
2013 - Pct. 4 Parks (1100)
Attachments:
J.
AI-38556
2013 - Elections Department (1283)
Attachments:
K.
AI-38553
2013 - Elections Department (1283)
Attachments:
L.
AI-38400
2013 - Master Court I (1100)
Attachments:
M.
AI-38372
2013 - Purchasing (1100)
Attachments:
N.
AI-38360
2013 - WIC ADM (1292)
Attachments:
O.
AI-38368
2013 - Constable Pct. #2 (1100)
Attachments:
P.
AI-38355
2013 - District Attorney's Office Civil Litigation (1100)
Attachments:
Q.
AI-38353
2013 - Distric Attorney's Office - Autopsies (1100)
Attachments:
R.
AI-38588
2013 - DBM Budget Division (1100)
Attachments:
S.
AI-38302
2013 - I. T. Department (1100)
Attachments:
T.
AI-38496
2013 - I. T. Department (1100)
Attachments:
U.
AI-38319
2013 - Elections Department (1100)
Attachments:
V.
AI-38331
2013 - Health & Human Services Dept. (1293)
Attachments:
W.
AI-38377
2013 - Health & Human Services Dept. (1293)
Attachments:
X.
AI-38373
2013 - Health & Human Services Dept. (1100)
Attachments:
Y.
AI-38401
2013 - Health & Human Services Dept. (1293)
Attachments:
Z.
AI-38398
2013 - Health & Human Services Dept. (1293)
Attachments:
AA.
AI-38363
2013 - Health & Human Services Dept. (1293)
Attachments:
BB.
AI-38335
2013 - Human Services (1100)
Attachments:
CC.
AI-38559
2013 - Human Services (1100)
Attachments:
DD.
AI-38344
2013 - Facilities Management (1100)
Attachments:
EE.
AI-38495
2013 - Tax Office (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-38611
Facilities Management (1100):
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to Facilities Management in the amount of $21,670.00.
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to Facilities Management in the amount of $21,670.00.
Attachments:
B.
AI-38608
Insurance (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to Insurance in the amount of $543,899.02.
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to Insurance in the amount of $543,899.02.
Attachments:
C.
AI-38610
Constable Pct 5 (1100):
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to Constable Pct 5 in the amount of $668.35.
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to Constable Pct 5 in the amount of $668.35.
Attachments:
D.
AI-38575
Master Court I (1100):
Approval of interdepartmental transfer from Co. Wide Contingency to Master Court I in the amount of $2,000.00.
Approval of interdepartmental transfer from Co. Wide Contingency to Master Court I in the amount of $2,000.00.
Attachments:
E.
AI-38531
Pct. 1 Rd. Maint (1200):
Approval of 2013 interdepartmental transfer from Adm., program #004, to Rd. Maint, program #005, in the amount of $20,000.00 to fund fuel expenditures for the months of May & June 2013.
Approval of 2013 interdepartmental transfer from Adm., program #004, to Rd. Maint, program #005, in the amount of $20,000.00 to fund fuel expenditures for the months of May & June 2013.
F.
AI-38494
BCAP (1200):
Approval of 2013 interdepartmental transfer from BCAP Arch & Eng Srv, program no. 028, to Pct.1 BCAP Ash Country Subdivision, program no. 855 in the total amount of $1,700.00.
Approval of 2013 interdepartmental transfer from BCAP Arch & Eng Srv, program no. 028, to Pct.1 BCAP Ash Country Subdivision, program no. 855 in the total amount of $1,700.00.
Attachments:
G.
AI-38431
Pct. #2 RD MAINT (1200):
Approval of 2013 interdepartmental transfer from Rd Maint, program no. 006, to Minnesota Rd (S I Rd-Maya Dr), program no. 065 in the total amount of $5,000.00.
Approval of 2013 interdepartmental transfer from Rd Maint, program no. 006, to Minnesota Rd (S I Rd-Maya Dr), program no. 065 in the total amount of $5,000.00.
Attachments:
H.
AI-38419
Pct.2 Rd Maint. (1200):
Approval of 2013 interdepartmental transfer from Rd Maint program (006) to Rancho Blanco (Tower-Santa Clara) program (066) and Rancho Blanco (1/4M E Alamo-Tower) program (086) in the amount of $10,000.00.
Approval of 2013 interdepartmental transfer from Rd Maint program (006) to Rancho Blanco (Tower-Santa Clara) program (066) and Rancho Blanco (1/4M E Alamo-Tower) program (086) in the amount of $10,000.00.
Attachments:
I.
AI-38338
Pct. #3 BCAP (1312):
Approval of 2013 interdepartmental transfer from Ariel Hinojosa Subdivision, program no. 055, to Ramirez Subdivision, program no. 587 in the total amount of $2,000.00.
Approval of 2013 interdepartmental transfer from Ariel Hinojosa Subdivision, program no. 055, to Ramirez Subdivision, program no. 587 in the total amount of $2,000.00.
Attachments:
J.
AI-38337
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $38,716.39), and to North Branch Drain (program 049 - $2,473.77) in the total amount of $41,190.16 to fund February 2013 Drainage - Labor (PP#3&4) Reimbursements.
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $38,716.39), and to North Branch Drain (program 049 - $2,473.77) in the total amount of $41,190.16 to fund February 2013 Drainage - Labor (PP#3&4) Reimbursements.
Attachments:
K.
AI-38326
Pct #4 (1100):
Approval of 2013 interdepartmental transfer from Pct 4 Parks (Program 009) to Pct 4 Sanitation (Program 001) in the amount of $1,200.00
Approval of 2013 interdepartmental transfer from Pct 4 Parks (Program 009) to Pct 4 Sanitation (Program 001) in the amount of $1,200.00
Attachments:
4.
Planning Department:
A.
AI-38535
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
5.
Right of Way - Permits:
A.
AI-38518
Sharyland Water Supply Corp.:
1. Road Crossing (Bore): A 1" PVC waterline to be encased within a 2" PVC casing to be located approximately 795 ft. south of the intersection of Glasscock Rd and Diamond Head Ave.
1. Road Crossing (Bore): A 1" PVC waterline to be encased within a 2" PVC casing to be located approximately 795 ft. south of the intersection of Glasscock Rd and Diamond Head Ave.
Attachments:
B.
AI-38532
North Alamo Water Supply Corp.:
1. NAWSC is proposing an 8 inch waterline crossing on Sioux Road and located 1,660 LF east from the intersection of Raul Longoria. The proposed 8 inch waterline crossing will be bored and encase with 16" x 3/8" x 35 LF of steel casing with total of 95 LF of pipe being installed within Sioux Road right of way. Further the existing elevation on Sioux Road is 105.85 feet and the proposed steel casing will be installed at 100.85 feet being 5.0ft below ground.
1. NAWSC is proposing an 8 inch waterline crossing on Sioux Road and located 1,660 LF east from the intersection of Raul Longoria. The proposed 8 inch waterline crossing will be bored and encase with 16" x 3/8" x 35 LF of steel casing with total of 95 LF of pipe being installed within Sioux Road right of way. Further the existing elevation on Sioux Road is 105.85 feet and the proposed steel casing will be installed at 100.85 feet being 5.0ft below ground.
Attachments:
6.
Executive Officer - Valde Guerra:
A.
AI-38605
Approval of 457 Plan hardship withdrawal request for employee #122335
Attachments:
B.
AI-38458
Public Defender's:
Requesting permission for Sofia Kamal, Assistant Public Defender to travel to San Antonio, Texas to attend the Public Defender's Training and the Rusty Duncan Advanced Criminal Law Course on June 11-15, 2013, sponsored by the Texas Criminal Defense Attorneys Association.
Requesting permission for Sofia Kamal, Assistant Public Defender to travel to San Antonio, Texas to attend the Public Defender's Training and the Rusty Duncan Advanced Criminal Law Course on June 11-15, 2013, sponsored by the Texas Criminal Defense Attorneys Association.
Attachments:
C.
AI-38599
Budget & Management:
Requesting permission to allow Sergio Cruz (Budget Officer) to attend the 2013 Conference of the County Investment Academy in Galveston, TX on June 10 - 12, 2013 sponsored by TAC.
Requesting permission to allow Sergio Cruz (Budget Officer) to attend the 2013 Conference of the County Investment Academy in Galveston, TX on June 10 - 12, 2013 sponsored by TAC.
Attachments:
7.
Tax Refunds:
A.
AI-38339
| Account Number | Payer | Amount |
| K2400.00.000.0098.01 | El Campu Llc | $6,595.78 |
| M3239.00.000.0003.00 | Alonzo Cantu Construction, Inc. | $2,610.66 |
| M3239.00.000.0004.00 | Alonzo Cantu Construction, Inc. | $2,548.04 |
| M3239.00.000.0006.00 | Alonzo Cantu Construction, Inc. | $4,490.77 |
| M3239.00.000.0008.00 | Alonzo Cantu Construction, Inc. | $2,715.13 |
| S6220.00.000.0003.00 | Wells Fargo | $3,571.42 |
| S6453.00.000.0006.00 | Doctors Rehab of the Rgv | $3,146.57 |
| T1231.05.000.0007.00 | Tejas Building & Development | $4,467.77 |
| W0100.00.030.0008.03 | Corelogic | $3,609.56 |
| W0100.00.030.0008.03 | Corelogic | $3,318.16 |
| W7650.00.000.0010.00 | Law Office of Richard A Cantu Pc. | $12,199.16 |
Attachments:
B.
AI-38340
| Account Number | Payer | Amount |
| D5790.99.000.0003.04 | Doctors Hospital @ Renaissance | $3,887.59 |
| L5330.03.000.0180.00 | Wells Fargo | $3,225.00 |
| L5335.00.000.0027.00 | Wells Fargo | $3,103.03 |
Attachments:
8.
Membership Dues:
A.
AI-38391
Elections Department:
Requesting approval to pay 2013 membership dues to STAR12 for Amanda Valdez Admin. Assistant and Melanie Esparza Accountant in the amount of $598.00, with authority for county Treasurer to issue check after review, audit, and processing procedures are completed by county Auditor.
Requesting approval to pay 2013 membership dues to STAR12 for Amanda Valdez Admin. Assistant and Melanie Esparza Accountant in the amount of $598.00, with authority for county Treasurer to issue check after review, audit, and processing procedures are completed by county Auditor.
Attachments:
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-38596
HIDALGO CO. PCT #4: Requesting authority to enter into a 36-month new (capital) lease copier for a WorkCentre 5335 through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the HIDALGO CO. PCT #4 through Requisition #233291 in the total amount of $162.37/month, effective upon approval.
Attachments:
B.
AI-38091
Approval of the sixty (60) day grace period extension as provided under current contract C-12-257-11-13 for "Moving Services to Relocate County Departments" with Rick's Moving & Storage so as to have no lapse in services while procurement process is completed.
Attachments:
C.
AI-38537
1. Requesting approval for payment to R. Gutierrez Engineering Corporation, project engineer, on Invoice #3312 for Minnesota Drain Project in the amount of $3,544.72, Contract #C-10-376-12-14
2. Requesting approval for payment to R. Gutierrez Engineering Corporation, project engineer, on Invoice #3313 for Minnesota Drain Project construction staking in the amount of $2,218.54, Contract #C-11-310-01-24
2. Requesting approval for payment to R. Gutierrez Engineering Corporation, project engineer, on Invoice #3313 for Minnesota Drain Project construction staking in the amount of $2,218.54, Contract #C-11-310-01-24
Attachments:
D.
AI-38348
Approval to declare as “surplus” (for the purpose of destruction) staff uniforms from Constable Precinct #4 inasmuch as uniforms cannot be recycled (with approval for disposition through the County Sheriff’s Department scheduled in May 2013 and subject to weather conditions).
E.
AI-37918
Request to Hidalgo County Commissioners Court by Arnold Patrick, Director, HCCSCD, for approval to permit the Hidalgo County Purchasing Department to provide procurement services in connection with the solicitation of sealed proposals through advertisement for : Independent Audit Services" for the Adult Probation Department with review and recommendation for award of proposal and contract to be made by Arnold Patrick in accordance with Government Code, Chapter 76.
Attachments:
F.
AI-38330
Pct. #2:
Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-12-314-01-29, Invoice #3320 for Rancho Blanco Road (Alamo-Tower) Project in the amount of $5,070.00.
Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-12-314-01-29, Invoice #3320 for Rancho Blanco Road (Alamo-Tower) Project in the amount of $5,070.00.
Attachments:
G.
AI-38396
Approval to add/delete fuel card(s) and/or driver(s) for:
1. Adult Probation - Fuel Card
2. Constable Pct No. 1 - Fuel Card User
1. Adult Probation - Fuel Card
2. Constable Pct No. 1 - Fuel Card User
Attachments:
H.
AI-38256
Requesting approval of payment for Invoice No. 20131474 in the amount of $1,945.63 (Pct 1, 3rd Call, Various Subdivisions) as submitted by project engineer TEDSI Infrastructure Group (C-CAP-08-028-10-28.)
Attachments:
I.
AI-37492
Acceptance and approval of request for payment of the following invoices as submitted by L&G Engineering amid Work Authorization #3-PO#682857 under Contract #C-11-289-11-15 for professional construction material testing services for the "Construction Of Constable Precinct One Building" project:
1. Invoice #12-11-000004- $3,530.62
2. Invoice #12-12-000009- $2,718.90
3. Invoice #13-11-000010- $1,371.89
*Note: Valde Guerra corrected the invoice for item 9.I.3 and should read as Invoice #13-1-000010.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 7th day of May, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 7, 2013.
Signed this 8th day of May 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 7th day of May, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 7, 2013.
Signed this 8th day of May 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy