SPECIAL MEETING - MAY 7, 2013
BE IT REMEMBERED, that on this 7th day of May A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS May 7, 2013 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Board were counted present, with the exception of Judge Garcia. Judge Garcia joined the meeting shortly after commencement.
All members of the Board were counted present, with the exception of Judge Garcia. Judge Garcia joined the meeting shortly after commencement.
2.
Open Forum
No presentations under Open Forum.
No presentations under Open Forum.
3.
Approval of Consent Agenda
The Board moved to approve the Drainage District Consent Agenda.
The Board moved to approve the Drainage District Consent Agenda.
4.
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A. Discussion and possible action as to existing and future charge of Drainage Advisory Committee formed on July 19, 2011 by Hidalgo County Drainage District #1 Board of Directors.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval to adopt the proposed policy concerning the charge of Hidalgo County Advisory Drainage District #1 Committee.
Vote: 4 - 0 - Unanimously
B. Acceptance of payment of check in the amount of $446,417.00 from City of Edinburg for sale of excess land related with Raymondville Drain. (subject to Bond Counsel direction)
Commissioner Joe Flores joined the meeting.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval to adopt the proposed policy concerning the charge of Hidalgo County Advisory Drainage District #1 Committee.
Vote: 4 - 0 - Unanimously
B. Acceptance of payment of check in the amount of $446,417.00 from City of Edinburg for sale of excess land related with Raymondville Drain. (subject to Bond Counsel direction)
Commissioner Joe Flores joined the meeting.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
5.
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Discussion, consideration and approval of an Order for Hidalgo County Drainage District #1 authorizing the purchase of property from Hidalgo County; from the District's General Fund.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS
Vote: 4 - 0 - Unanimously
Attachments:
6.
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A.) Discussion and Action of Stand Alone Project Specific Professional Liability Insurance and or HCDD1 Existing Insurance requirements for Architects and Engineers On Hidalgo County Drainage District No.1 Projects.
Option 1: HCDD1 Existing Professional Liability Insurance requirements are as follows approved by the HCDD1 Board of Directors on April 2, 2013 Professional liability insurance policy with limits of at least Two Million Dollars ($2,000,000) per project, or limited to claims made, include at least a five (5) year extended reporting period.
Judge Garcia joined the meeting.
NO ACTION taken on this item.
Option 2: HCDD1 Previous Professional liability Insurance requirements are as follows policy with limits of at least One Million Dollars ($1,000,000) per occurrence, or limited to claims made, include at least a five (5) year extended reporting period.
NO ACTION taken on this item.
Option 3: Existing TXDOT Professional Liability Insurance requirements are as follows policy with limits of at least Two Million Dollars ($2,000,000) per occurrence. Such Policy need not to be Project Specific or include a tail period for making claims, and shall include a commercially reasonable deductible.
NO ACTION taken on this item.
B.) Pursuant to the Boards decision on the item above Request approval to rescind action taken by the Hidalgo County Drainage District No.1 Board of Directors on April 2, 2013 Agenda Item No. 37957 (B) as it relates to HCDD1 Current Professional Liability Insurance requirements of Two Million Dollars ($2,000,000) Stand Alone Project Specific.
NO ACTION taken on this item.
C.) Pursuant to the Boards decision on Stand Alone Project Specific Professional Liability Insurance requirements requesting approval to rescind action taken by the HCDD1 Board of Directors on April 9, 2013 Agenda Item No. 38018 (E) as it relates to HCDD1-RFQ No. 13-003-02-22A-Professional Engineering Pool with Previous Professional Liability Insurance requirements of One Million Dollars ($1,000,000) per occurrence, or limited to claims made, include at least a five (5) year extended reporting period.
NO ACTION taken on this item.
D.) Pursuant to the Boards decision on Stand Alone Project Specific Professional Liability insurance requesting approval to advertise for RFQ No. 13-015-06-05 “Professional Engineering Services-Pool”.
NO ACTION taken on this item.
E.) Presentation of scoring grid for the purpose of ranking by the Hidalgo County Drainage District No.1 Board of Directors in connection with Professional Survey Services for Hidalgo County Pct. 4 San Carlos Aguilar Pond and San Carlos Dickerson Pond.
Option 1: HCDD1 Existing Professional Liability Insurance requirements are as follows approved by the HCDD1 Board of Directors on April 2, 2013 Professional liability insurance policy with limits of at least Two Million Dollars ($2,000,000) per project, or limited to claims made, include at least a five (5) year extended reporting period.
Judge Garcia joined the meeting.
NO ACTION taken on this item.
Option 2: HCDD1 Previous Professional liability Insurance requirements are as follows policy with limits of at least One Million Dollars ($1,000,000) per occurrence, or limited to claims made, include at least a five (5) year extended reporting period.
NO ACTION taken on this item.
Option 3: Existing TXDOT Professional Liability Insurance requirements are as follows policy with limits of at least Two Million Dollars ($2,000,000) per occurrence. Such Policy need not to be Project Specific or include a tail period for making claims, and shall include a commercially reasonable deductible.
NO ACTION taken on this item.
B.) Pursuant to the Boards decision on the item above Request approval to rescind action taken by the Hidalgo County Drainage District No.1 Board of Directors on April 2, 2013 Agenda Item No. 37957 (B) as it relates to HCDD1 Current Professional Liability Insurance requirements of Two Million Dollars ($2,000,000) Stand Alone Project Specific.
NO ACTION taken on this item.
C.) Pursuant to the Boards decision on Stand Alone Project Specific Professional Liability Insurance requirements requesting approval to rescind action taken by the HCDD1 Board of Directors on April 9, 2013 Agenda Item No. 38018 (E) as it relates to HCDD1-RFQ No. 13-003-02-22A-Professional Engineering Pool with Previous Professional Liability Insurance requirements of One Million Dollars ($1,000,000) per occurrence, or limited to claims made, include at least a five (5) year extended reporting period.
NO ACTION taken on this item.
D.) Pursuant to the Boards decision on Stand Alone Project Specific Professional Liability insurance requesting approval to advertise for RFQ No. 13-015-06-05 “Professional Engineering Services-Pool”.
NO ACTION taken on this item.
E.) Presentation of scoring grid for the purpose of ranking by the Hidalgo County Drainage District No.1 Board of Directors in connection with Professional Survey Services for Hidalgo County Pct. 4 San Carlos Aguilar Pond and San Carlos Dickerson Pond.
| FIRM NAME: | SCORE | RANK |
| QUINTANILLA HEADLEY & ASSOCIATES, INC. | 95 | 1 |
| HALFF ASSOCIATES, INC. | 94 | 2 |
| LANDTECH CONSULTANTS, INC. | 93 | 3 |
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
F.) Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate Contract with number one ranked firm of Quintanilla Headley & Associates, Inc. for Professional Survey Services as it relates to Hidalgo County Pct. 4 San Carlos Aguilar Pond and San Carlos Dickerson Pond.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
G.) Requesting approval to accept bid and approval to award Contract to sole bidder meeting all specified requirements for the following:
1.) RFB No. 13-011-03-27 " HAULING SERVICES CEMENT RIP RAP"
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote to approve Roy's Hauling.
Vote: 5 - 0 - Unanimously
2.) RFB No. 13-012-03-27 " PIT RUN CALICHE"
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote to approve Roy's Hauling.
Vote: 5 - 0 - Unanimously
2013 BOND SERIES
H.) Requesting approval of Work Authorization No.2 with R. Gutierrez Engineering for Geotechnical Engineering Services for Alamo Expressway Drain and South Floodwater Channel. ($41,500.00)
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
I.) Approval of Budget Amendment to fund R. Gutierrez Engineering Work Authorization No.1 ($227,251.07) BOD Approval on 04/07/2013 and Work Authorization No.2 ($41,500.00) from 2013 Bond Series Projects.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
J.) Requesting approval of Work Authorization No.2 with R. Gutierrez Engineering for Geotechnical Engineering Services for North Side Village/Hidden Valle Estates/Minnesota Meadows/Seminole Valley. ($9,200.00)
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
K.) Approval of Budget Amendment to fund R. Gutierrez Engineering Work Authorization No.1 ($199,384.22) BOD Approval on 04/30/2013 and Work Authorization No.2 ($9,200.00) from 2013 Bond Series Projects.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
7.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval to go into Closed Session.
Vote: 5 - 0 - Unanimously
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
C.
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Claim of Dannenbaum Engineering
NO ACTION taken on items 7.A, B & C.
NO ACTION taken on items 7.A, B & C.
8.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
C.
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Claim of Dannenbaum Engineering
Proceed as directed as it pertains to items 8.A, B & C.
Proceed as directed as it pertains to items 8.A, B & C.
9.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
10.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
11.
Adjourn
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Board made UNANIMOUS vote of approval to Adjourn.
Vote: 5 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 7th day of May, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 7, 2013.
Signed this 8th day of May 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 7th day of May, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 7, 2013.
Signed this 8th day of May 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy