SPECIAL MEETING - MAY 14, 2013
BE IT REMEMBERED, that on this 14th day of May A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS' COURT MEETING May 14, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Member, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the Consent Agenda, with the exception of items 9.A, 11.F, 11.J, 11.P, 11.Q, and 11.G.
Vote: 4 - 0 - Unanimously
Commissioner Hector Palacios joined the meeting.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve item 9.A.
Vote: 5 - 0 - Unanimously
The Court discussed and agreed that the Travel Policy had to be reviewed.
On motion byCOMMISSIONER, PCT. 13 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve item 11.F., subject to legal.
Mrs. Salazar informed the Court that this item was reviewed and approved as to form by Mrs Josephine Ramirez-Solis.
Vote: 5 - 0 - Unanimously
Judge Garcia announced that the City of Edinburg would be having a swearing in for the newly re-elected Mayor to take place after Commissioners' Court.
NO ACTION taken on item 11.G.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve item 11.J.1.
VOTE: 5-0 Unanimously
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve item 11.J.2.
Vote: 5 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve item 11.P.
Vote: 5 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve item 11.Q.
Vote: 5- 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
AI-38736
2013 - Co Wide Adm (1100)
B.
AI-38690
2013 - Pct. #2 / CO2010A&B (1342)
Attachments:
C.
AI-38691
2013 - Pct. #2 / S.Tower Estates-Little Mexico (1200)
Attachments:
D.
AI-38708
2013 - Pct. #4 Sanitation (1100)
Attachments:
E.
AI-38464
2013 - 449th District Court (1100)
Attachments:
F.
AI-38534
2013 - Fire Marshal's Office (1100)
Attachments:
G.
AI-38728
2013 - DBM Budget Division (1100)
Attachments:
H.
AI-38568
2013 - Health & Human Services Dept. (1293)
Attachments:
I.
AI-38523
2013 - Health & Human Services Dept. (1293)
Attachments:
J.
AI-38562
2013 - Health & Human Services Dept. (1293)
Attachments:
K.
AI-38727
2013 - Treasurer's Office (1100)
Attachments:
L.
AI-38725
2013 - Emergency Management (1100)
Attachments:
M.
AI-38705
2013 - District Attorney's Office (1100)
Attachments:
N.
AI-38639
2013 - County Wide Mechanic Shop (1200)
Attachments:
O.
AI-38616
2013 - Adult Probation (1100)
P.
AI-38700
2013 - 332nd District Court (1100)
Attachments:
Q.
AI-38546
2013 - Justice Court Tech (1242)
Attachments:
R.
AI-38492
2013 - HIDTA- Task Force (1291)
Attachments:
S.
AI-38501
2013 - Facilities Management (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-38737
Various Departments (1100):
Approval of 2013 interdepartmental transfer from Co Wide Adm-Bank Fees into Various Departments in the amount of $22,770.87 to fund bank fees.
Approval of 2013 interdepartmental transfer from Co Wide Adm-Bank Fees into Various Departments in the amount of $22,770.87 to fund bank fees.
B.
AI-38655
Sheriff's Substation (1100):
Approval of 2013 interdepartmental transfer from Co Wide Adm - Other to Sheriff Substation in the amount of $446,511.00.
Approval of 2013 interdepartmental transfer from Co Wide Adm - Other to Sheriff Substation in the amount of $446,511.00.
C.
AI-38653
Urban Co. (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Urban Co. in the amount of $5,260.00 to fund HUD disallowed installation of septic tanks & water meters for Vallejo S/D located in Pct. 3, as approved by Commissioners Court on May 7, 2013 (refer to AI #38557, item 14.H.).
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Urban Co. in the amount of $5,260.00 to fund HUD disallowed installation of septic tanks & water meters for Vallejo S/D located in Pct. 3, as approved by Commissioners Court on May 7, 2013 (refer to AI #38557, item 14.H.).
Attachments:
D.
AI-38504
CO2006 (1336):
Approval of 2013 interdepartmental transfer within C.O. 2006 from Adm Bldg program (043) to Constable Pct.1 program (042) in the total amount of $1,000.
Approval of 2013 interdepartmental transfer within C.O. 2006 from Adm Bldg program (043) to Constable Pct.1 program (042) in the total amount of $1,000.
Attachments:
E.
AI-38522
EECBG Grant (1287):
Approval of 2013 interdepartmental transfer within EECBG fund 1287 (programs 046,074,086,088,098) to (program 120) in the total amount of $20,916.14.
Approval of 2013 interdepartmental transfer within EECBG fund 1287 (programs 046,074,086,088,098) to (program 120) in the total amount of $20,916.14.
Attachments:
F.
AI-38666
Pct#1 CO’s 2010A&B (1342):
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2010A&B from program (041) to program (085) in the amount of $ 60,000.
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2010A&B from program (041) to program (085) in the amount of $ 60,000.
Attachments:
G.
AI-38696
PCT. #2 RD. MAINT. (1200):
Approval of 2013 interdepartmental transfer from Road Maintenance program (006) into South Tower Estates - Little Mexico program (088) in the amount of $40,000.00.
Approval of 2013 interdepartmental transfer from Road Maintenance program (006) into South Tower Estates - Little Mexico program (088) in the amount of $40,000.00.
Attachments:
H.
AI-38712
Approval of 2013 interdepartmental transfer from Pct. 4 Rd. Maint. (program 007) to Pct. 4 Adm (program 005) in the amount of $4,500.00.
Attachments:
4.
Interfund transfers:
A.
AI-38476
Co. Wide Administration - Contingency (1100):
Approval of 2013 interfund transfer from the Sheriff Investigation HB 65 unreserved fund balance (1227) to Co. Wide Adm.-Contingency (1100) in the amount of $346.49 to reverse transfer done due to the implementation of the Classification & Compensation plan phase II (refer to AI #21975, item 18.B., CC 7-13-10).
Approval of 2013 interfund transfer from the Sheriff Investigation HB 65 unreserved fund balance (1227) to Co. Wide Adm.-Contingency (1100) in the amount of $346.49 to reverse transfer done due to the implementation of the Classification & Compensation plan phase II (refer to AI #21975, item 18.B., CC 7-13-10).
Attachments:
5.
Planning Department:
A.
AI-38660
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Tax Refunds:
A.
AI-38555
Tax Refunds:
| Account Number | Payer | Amount |
| O8300.99.000.0001.09 | Warnaco Inc. | $ 5,168.66 |
Attachments:
B.
AI-38560
| Account Number | Payer | Amount |
| F6030.99.000.0006.01 | Bmp Radio Lp | $7,165.25 |
| M3732.00.000.0001.00 | Edwards Abstract & Title Co | $4,654.31 |
Attachments:
7.
Membership Dues:
A.
AI-38600
93rd District Court:
Approval to pay membership dues to Texas Association for Court Administration in the amount of $ 75.00 (Req. #233236) for Joel Espinoza, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
Approval to pay membership dues to Texas Association for Court Administration in the amount of $ 75.00 (Req. #233236) for Joel Espinoza, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
B.
AI-38526
Probate Court:
Requesting approval to pay License Court Interpreter Fees to the Texas Department of Licensing and Regulation in the amount of $50.00 for Oscar DeLaCruz, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay License Court Interpreter Fees to the Texas Department of Licensing and Regulation in the amount of $50.00 for Oscar DeLaCruz, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Attachments:
C.
AI-38500
Approval of membership renewal with NIGP The Instititute for Public Procurement in the amount of $ 950.00 purchase order number is 691485 renewal date is May 2013 thru May 2014.
8.
Urban County:
A.
AI-38524
Request for approval of two (2) applicants in the City of Granjeno and one (1) applicant in the City of San Juan under the Owner-Occupied Housing Rehabilitation Program.
Attachments:
9.
Executive Office:
A.
AI-38707
District Attorney:
Approval to reimburse Mr. Rene Guerra for meals in the amount of $90.00. Mr. Guerra attended the Regional BPU meeting that took place at Rancho Viejo on April 10-12, 2013. He commuted daily to the meeting.
Approval to reimburse Mr. Rene Guerra for meals in the amount of $90.00. Mr. Guerra attended the Regional BPU meeting that took place at Rancho Viejo on April 10-12, 2013. He commuted daily to the meeting.
Attachments:
B.
AI-38735
Approval of 457 Plan hardship withdrawal request for employee #113387
Attachments:
10.
Budget & Management:
A.
AI-38630
Self-Insured (2202)
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of April 16-30, 2013 in the amount of $40,611.30 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of April 16-30, 2013 in the amount of $40,611.30 and requesting approval of wire transfer.
Attachments:
B.
AI-38333
1. Approval of reimbursement in the amount of $963,223.73 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 04/13/13 to 04/26/13.
2. Approval of wire transfer to cover claims paid.
| 04/13-19/13 | $370,428.26 |
| 04/20-26/13 | $592,795.47 |
| TOTAL | $963,223.73 |
Attachments:
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-38668
Requesting approval for payment to project engineer, L&G Consulting Engineers, Inc., Contract #C-08-417-12-09, Invoice #11324424 for the FM 493 South Project in the amount of $10,000.00.
Attachments:
B.
AI-38617
Pct. #2 Rd Maint (1200):
Approval of 2013 interdepartmental transfer from Rd Maint., program no. 006, to McColl Offsite Drainage-Thomas Rd Project, program no. 047 in the total amount of $2,000.00.
Approval of 2013 interdepartmental transfer from Rd Maint., program no. 006, to McColl Offsite Drainage-Thomas Rd Project, program no. 047 in the total amount of $2,000.00.
Attachments:
C.
AI-38664
Acceptance and approval of request for payment of the following invoice with TEDSI Infrastructure Group under the following contracts with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed:
1. Invoice #20131496 in the amount of $50,527.38 amid Work Authorization # 2- Contract #C-08-226-09-30
1. Invoice #20131496 in the amount of $50,527.38 amid Work Authorization # 2- Contract #C-08-226-09-30
Attachments:
D.
AI-38598
Approval of the following with REIM Construction, Inc. contracted vendor for Minnesota Road West of "I" Road Project Pct. No. 2 as submitted through project engineer Hidalgo County Planning Department (C-12-273-12-28): a. Application for payment No. 1 in the amount of $68,599.30; b. Application for payment No. 2 in the amount of $39,325.76 c. Change Order No.1 final quantities adjustment reflecting an increase of $10,542.47 for asphalt driveways.
Attachments:
E.
AI-38592
Approval of Application for Payment No. 1 (Final) in the amount of $263,282.26, from Sascon, Inc., contracted vendor for Lakeview Subdivision (Pct. 4) as submitted by Hidalgo County Planning Dept. project engineer (C-CAP-11-123-05-23.)
F.
AI-38290
Information Technology Department:
Requesting authority to enter into an "ongoing" self-service storage rental agreement and executed required agreement with Danaby Rentals, Inc. for the (I.T.) Information Technology Department in the amount of $145.00/month= $1,740.00/year through requisition 228016.
Requesting authority to enter into an "ongoing" self-service storage rental agreement and executed required agreement with Danaby Rentals, Inc. for the (I.T.) Information Technology Department in the amount of $145.00/month= $1,740.00/year through requisition 228016.
Attachments:
G.
AI-37749
Request authorization to remove Asset #42579 from Indigent Defense physical inventory list. The asset, being a projector and the screen were reported as stolen from the courthouse auditorium on September 14, 2007.
| Asset # | Description | Acq. Date | Serial # | P.O. # |
| 42579 | TOS TDP-D2-US XGA Lumens Protector Belkin Projector Screen (9ft x 7ft) | 10/26/2004 | 86330192 | 540913 |
And as detailed in supporting documentation as further and specifically detailed in the attachments.
Attachments:
H.
AI-38451
Requesting authority to exercise the first (1st) (of (9)-(1) year options) extension as provided in contract #C-12-040-05-22 for “Lease of Radio Tower Space”-McCook under the same terms and conditions - effective May 26, 2013 through May 26, 2014.
Attachments:
I.
AI-38465
Acceptance and approval of payment for Invoice# M172796 ($ 5,400.00) submitted by HALFF ASSOCIATES, INC. in connection to Contract# C-13-098-04-16 (WA#1-PO#691376) for: "Professional Engineering Services" in connection to "job specific" PROJECT: “US 281 and SH 186 (Linn-San Manuel) Beautification Project” located within Hidalgo County Precinct No. 4
Attachments:
J.
AI-38505
Sheriff's Office:
1. Authorization and approval to purchase through the State of Texas Surplus Property Program under Chapter 2175.001 of the Texas Local Government Code and Sec. 262.024 (9) c.: Five (5) 2010 Ford Crown Victoria and (4) 2009 Ford Crown Victoria police interceptor model vehicles for the total amount of $54,500.00 thru requisition 235739.
2. Authorization for Purchasing Department to issue a purchase order and County Treasurer's to issue a check made payable to Texas Department of Public Safety after County Auditor's review.
1. Authorization and approval to purchase through the State of Texas Surplus Property Program under Chapter 2175.001 of the Texas Local Government Code and Sec. 262.024 (9) c.: Five (5) 2010 Ford Crown Victoria and (4) 2009 Ford Crown Victoria police interceptor model vehicles for the total amount of $54,500.00 thru requisition 235739.
2. Authorization for Purchasing Department to issue a purchase order and County Treasurer's to issue a check made payable to Texas Department of Public Safety after County Auditor's review.
Attachments:
K.
AI-38525
Seeking ratification of fully executed Change Order No. 1 with final reconciliation of quantities reflecting a decrease of $2,950.00 with contractor Valley Paving, Inc. for Dude Hill Subdivision, Pct. No. 3 as submitted through project engineer Javier Hinojosa Engineering (C-CAP-12-208-10-16.)
L.
AI-38527
Child Protection Court:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC5845P copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Child Protection Court through Requisition #234865 in the amount of $166.66/month, effective upon approval.
Requesting authority to enter into a 36-month new copier (capital) lease for a WC5845P copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Child Protection Court through Requisition #234865 in the amount of $166.66/month, effective upon approval.
Attachments:
M.
AI-38538
Requesting approval of Application for Payment No.4 in the amount of $139,442.70 from Asago LLC dba Asago Construction, contracted vendor for Rancho Escondido Subdivision (Pct 2) as reviewed and submitted by project engineer R. Gutierrez Engineering Corporation (C-CAP-12-206-10-23).
N.
AI-38544
Approval of the following with REIM Construction, Inc. contracted vendor for Val Bar Subdivision Pct. No. 2 as submitted through project engineer R. Gutierrez Engineering. (C-CAP-12-207-10-23):
a. Application for payment No. 2 (Final) in the amount of $2,635.87;
b. Application for payment No. 3 (Retainage Release) in the amount of $10,511.88;
c. “Certificate of Construction Completion” reflecting the completion date of March 11, 2013.
a. Application for payment No. 2 (Final) in the amount of $2,635.87;
b. Application for payment No. 3 (Retainage Release) in the amount of $10,511.88;
c. “Certificate of Construction Completion” reflecting the completion date of March 11, 2013.
Attachments:
O.
AI-38561
Acceptance, and approval of Invoice No. 471001/02/XV in the amount of $1,897.00 from Dannenbaum Engineering Company, contracted architect for the, "Hidalgo County-Annex Modular Buildings-Courtroom Finishes and Courthouse Site Improvements," with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
P.
AI-38566
Authority to exercise the one (1) year extension option as provided under current contract for "Off Premises Storage, Records Management, Pickup, Retrieval and Delivery Services" for Hidalgo County under the same rates, terms, and conditions with CTC Distributing, LTD.
Attachments:
Q.
AI-38567
Authority to exercise the one (1) year extension option as provided under current contract for "Leasing/Rental of Vehicles" for Hidalgo County under the same rates, terms, and conditions with Enterprise Renta A Car.
Attachments:
R.
AI-38569
Approval of Application for Payment No. 3 (Final) in the amount of $142,392.15, from Jimmy Closner & Sons Construction Co., Inc., contracted vendor for Casa De Los Vecinos Subdivision (Pct. 3) as submitted by Javier Hinojosa Engineering project engineer (C-CAP-12-197-10-16.)
S.
AI-38672
Requesting approval for payment to project engineer, L&G Consulting Engineers, Inc., Contract #C-07-451-12-26, Invoice #11324427 for FM 493 Project in the amount of $3,292.78.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 14th day of May, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 14, 2013.
Signed this 16th day of May 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 14th day of May, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 14, 2013.
Signed this 16th day of May 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy