SPECIAL MEETING - May 21, 2013
BE IT REMEMBERED, that on this 21st day of May A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING May 21, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote to approve all items on the Consent Agenda, with the exception of items 5.B., 10.C.4., and 10.D.
Vote: 5 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve item 5.B.
Vote: 5 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve item 10.C.4., with correction to read FM 681 - From FM 2221/FM 492:FM 681 to State Highway 364.
Vote: 5 - 0 - Unanimously
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve item 10.D.
Vote: 5 - 0 - Unanimously
1.
AI-38869
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-38636
2013 - Planning Dept. (1100)
Attachments:
B.
AI-38577
2013 - Facilities Management (1100)
Attachments:
C.
AI-38637
2013 - Health & Human Services Dept. (1293)
Attachments:
D.
AI-38646
2013 - Health & Human Services Dept. (1293)
Attachments:
E.
AI-38665
2013 - Health & Human Services Dept. (1293)
Attachments:
F.
AI-38647
2013 - Health & Human Services Dept. (1293)
Attachments:
G.
AI-38713
2013 - Human Services (1100)
Attachments:
H.
AI-38638
2013 - Sheriff's Office / Jail (1100)
Attachments:
I.
AI-38644
2013 - WIC (1292)
Attachments:
J.
AI-38651
2013 - Pct. #3 Parks (1100)
Attachments:
K.
AI-38661
2013 - Hidalgo County Sheriff's Office (1100)
Attachments:
L.
AI-38663
2013 - Safety Division (1100)
Attachments:
M.
AI-38731
2013 - County Wide Shop (1200)
Attachments:
N.
AI-38732
2013 - Pct. #2 Sanitation (1100)
Attachments:
O.
AI-38734
2013 - Pct. 2 Administration (1200)
Attachments:
P.
AI-38798
2013 - Sheriff's Office Operation Stonegarden FY2010 Grant (1284)
Attachments:
Q.
AI-38839
2013 - Constable Pct. #2 (1100)
Attachments:
R.
AI-38846
2013 - Fire Marshal's Office (1100)
Attachments:
S.
AI-38573
2013 - County Court at Law #4 (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-38702
Pct. #2 (1200) :
Approval of 2013 Interdepartmental transfer from Road Maintenance program (006) into McColl Road (Dicker-Anaya) program (087) in the amount of $40,000.00.
Approval of 2013 Interdepartmental transfer from Road Maintenance program (006) into McColl Road (Dicker-Anaya) program (087) in the amount of $40,000.00.
Attachments:
B.
AI-38784
Approval of 2013 interdepartmental transfer from Pct. 4 Rd Maint (Program 007) to Rd Maint-Hoehn Subdivision (Program 131) in the amount of $7,483.86 for Solar Lights Project.
Attachments:
C.
AI-38823
Pct #4 (1200):
Approval of 2013 interdepartmental transfer from Pct.4 Rd Maint, Program 007 to BCAP Program 882 and 883 in the amount of $655.44.
Approval of 2013 interdepartmental transfer from Pct.4 Rd Maint, Program 007 to BCAP Program 882 and 883 in the amount of $655.44.
Attachments:
4.
Planning Department:
A.
AI-38780
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
5.
Monthly Fee Reports:
A.
AI-38618
District Attorney's Office - Monthly Checks Report - April 2013
Attachments:
B.
AI-38621
District Attorney's Office - Monthly Scofflaw Collections Report - 03/04/2013 - 04/30/2013
Attachments:
6.
Right of Way - Permits:
A.
AI-38745
1. Melden & Hunt, Inc.
a. (Paula St)- A proposed 4" PVC Sewer Force Main Line parallel and 3 feet inside the north ROW of Paula Street. Beginning at La Homa Road and crossing Paula Street at a distance approximately 655 feet North of Mile 1 Road and continuing East along said alignment a distance of 275 feet. The proposed sewer line will be bored where it crosses Paula Street.
b. (Minnnesota Road)- A proposed 4" PVC Sewer Force Main Line parallel and 6 feet inside the East ROW of Minnesota Road. Beginning at Cavazos Perez Elementary and crossing Minnesota at a distance approximately 1017 feet North of Mile 3 Road and continuing North along said alignment a distance of 4250 feet. The proposed sewer line will be bored where it crosses Minnesota Road.
a. (Paula St)- A proposed 4" PVC Sewer Force Main Line parallel and 3 feet inside the north ROW of Paula Street. Beginning at La Homa Road and crossing Paula Street at a distance approximately 655 feet North of Mile 1 Road and continuing East along said alignment a distance of 275 feet. The proposed sewer line will be bored where it crosses Paula Street.
b. (Minnnesota Road)- A proposed 4" PVC Sewer Force Main Line parallel and 6 feet inside the East ROW of Minnesota Road. Beginning at Cavazos Perez Elementary and crossing Minnesota at a distance approximately 1017 feet North of Mile 3 Road and continuing North along said alignment a distance of 4250 feet. The proposed sewer line will be bored where it crosses Minnesota Road.
Attachments:
7.
Executive Officer - Valde Guerra:
A.
AI-38854
Approval of 457 Plan hardship withdrawal request for employee #122718
Attachments:
8.
Tax Refunds:
A.
AI-38635
| Account Number | Payer | Amount |
| V3630.03.000.0009.00 | Corelogic | $2,654.15 |
Attachments:
9.
Headstart:
A.
AI-38578
Approval of Financial Report: April 2013
Attachments:
B.
AI-38579
Approval of Children's Applications 2013-2014
Attachments:
C.
AI-38581
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: April 2013
Attachments:
D.
AI-38582
Approval of Special Services Monthly Report: April 2013
Attachments:
E.
AI-38583
Approval of Learning Accomplishment Profile Diagnostic (LAP-D) Post Report
Attachments:
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-38632
Acceptance and approval of the following invoices from L&G Consulting Engineers for "On Call Services for MPO and HCRMA Representation" contract #C-11-054-04-12:
| Invoice Date | Invoice # | Amount |
| 04/30/13 | 11324429 | $6,982.68 |
Attachments:
B.
AI-38673
Acceptance and approval of Invoice No. 11324421 in the amount of $29,092.50 submitted by project engineer, L & G Consulting Engineers, Inc. C-12-246-10-16 for Tom Gill/Liberty Road Project.
Attachments:
C.
AI-38682
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324435-$3,600.00 for "Mile 2 N. (Inspiration to Moorefield Rd)";
2. Invoice No. 11324436-$17,330.50 for "La Homa ROW (SH495 to FM 1924)";
3. Invoice No. 11324441-$400.00 "FM 681- From FM 2221 to SH 107"-C-09-192-06-08;
4. Invoice No. 11324442-$340.00 "FM 681- From FM 2221/FM 492:FM 681 to FM 364"-C-09-192A-06-08.
1. Invoice No. 11324435-$3,600.00 for "Mile 2 N. (Inspiration to Moorefield Rd)";
2. Invoice No. 11324436-$17,330.50 for "La Homa ROW (SH495 to FM 1924)";
3. Invoice No. 11324441-$400.00 "FM 681- From FM 2221 to SH 107"-C-09-192-06-08;
4. Invoice No. 11324442-$340.00 "FM 681- From FM 2221/FM 492:FM 681 to FM 364"-C-09-192A-06-08.
D.
AI-38771
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Urban County- "Lease of Office Space For Urban County"-RFB No.: 2013-177-00-00-SGS. Including the re-advertising of project in the event no bid responses are received and/or rejected and project is still required.
Attachments:
E.
AI-38832
Acceptance and approval of request for payment of Invoice #1233200-2 in the amount of $34,955.62 and Invoice #3 1233200-3 in the amount of $4,636.18 as submitted by CAS Companies in connection with the "Hidalgo County Clerks Re-Roof" Project through PO#686416.
Attachments:
F.
AI-38645
Request acceptance and approval of Work Authorization No.3 (with an estimated cost of $5,065.17) as submitted by Raba-Kistner Consultants, Inc. for McColl Road Overlay and Curb & Gutter Improvements Project, through Contract #C-12-212-09-11.
Attachments:
G.
AI-38587
Pedro Garcia, Director of Parks Department, Precinct 1 is formally requesting the removal of fixed assets in Exhibit A from the Hidalgo County's Inventory List. Items are accessories installed on asset nr. 37101, 2002 Ford F250, VIN 1FTNW21F92EA52929, which was previously reported stolen. All supporting documentation is attached.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 21st day of May, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 21, 2013.
Signed this 23rd day of May 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 21st day of May, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 21, 2013.
Signed this 23rd day of May 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy