SPECIAL MEETING - MAY 21, 2013
BE IT REMEMBERED, that on this 21st day of May A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING May 21, 2013 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Court were counted present.
All members of the Court were counted present.
2.
Pledge of Allegiance
Judge Garcia led the Court and Audience in reciting the Pledge of Allegiance.
Judge Garcia led the Court and Audience in reciting the Pledge of Allegiance.
3.
Prayer
Virginia Townsend led the Court and Audience in Prayer.
Judge Garcia then asked for a moment of silence for Mrs. Guadalupe Ramirez, Mother to Ms. Mona Porras; Humberto "Beto" Rodriguez, and to honor those who passed away in the Oklahoma tornadoes.
Virginia Townsend led the Court and Audience in Prayer.
Judge Garcia then asked for a moment of silence for Mrs. Guadalupe Ramirez, Mother to Ms. Mona Porras; Humberto "Beto" Rodriguez, and to honor those who passed away in the Oklahoma tornadoes.
4.
Approval of Consent Agenda
The Court moved to approve the Consent Agenda.
The Court moved to approve the Consent Agenda.
5.
Open Forum
-Virginia Townsend commented on the lack of construction/remodeling of the Old Administration Building and the quantity of outstanding projects such as the Modular Buildings, etc. She also asked if the Court was planning on reinstating the Step & Grade, discussed the Biometric Clock Policy, Modified Leave Policy (FLSA Exempt Employees) and Public Accountability Policy.
-Ann Cass made various comments on the vote centers and Public Hearings.
-Judge Garcia asked the Court to proceed with item 14.A. so that the matter of Vote Center Selection could be properly discussed.
-Opal Billman disagrees with the legal settlement of her property and her false imprisonment.
-Virginia Townsend commented on the lack of construction/remodeling of the Old Administration Building and the quantity of outstanding projects such as the Modular Buildings, etc. She also asked if the Court was planning on reinstating the Step & Grade, discussed the Biometric Clock Policy, Modified Leave Policy (FLSA Exempt Employees) and Public Accountability Policy.
-Ann Cass made various comments on the vote centers and Public Hearings.
-Judge Garcia asked the Court to proceed with item 14.A. so that the matter of Vote Center Selection could be properly discussed.
-Opal Billman disagrees with the legal settlement of her property and her false imprisonment.
6.
County Judge's Office:
A.
Report on bills before the Texas Legislature of interest to Hidalgo County
NO ACTION taken on this item.
NO ACTION taken on this item.
B.
AI-38833
Recognition of Hidalgo County BETA Interns
The Court recognized the BETA Interns for their outstanding work and participation with the County.
The Court recognized the BETA Interns for their outstanding work and participation with the County.
C.
AI-38851
Update on legislative efforts to secure medical school in Hidalgo/Cameron Counties
Bobby Villareal explaiend that the Office of Undergraduate Medical Education will be located in Hidalgo County and the Office of Graduate Medical Education to be located in Cameron County and clarified that the Advisory Committtee was removed.
Bobby Villareal explaiend that the Office of Undergraduate Medical Education will be located in Hidalgo County and the Office of Graduate Medical Education to be located in Cameron County and clarified that the Advisory Committtee was removed.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR. , the Court made a UNANIMOUS vote to approve the exemption as it pertains to Civil Action No. 1:13-CV-00092; Jesus Guerrero et al v. Sheriff Guadalupe "Lupe" Trevino, the County of Hidalgo and Judge Homer Jasso, Sr.
VOTE: 3-0
2. Requesting engagement with the firm of Preston Henrichson for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the engagement with authority to submit the letter of engagement specific to Civil Action No. 1:13-CV-00092; Jesus Guerrero et al v. Sheriff Guadalupe "Lupe" Trevino, the County of Hidalgo and Judge Homer Jasso, Sr.
VOTE: 3-0
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR. , the Court made a UNANIMOUS vote to approve the exemption as it pertains to Civil Action No. 1:13-CV-00092; Jesus Guerrero et al v. Sheriff Guadalupe "Lupe" Trevino, the County of Hidalgo and Judge Homer Jasso, Sr.
VOTE: 3-0
2. Requesting engagement with the firm of Preston Henrichson for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the engagement with authority to submit the letter of engagement specific to Civil Action No. 1:13-CV-00092; Jesus Guerrero et al v. Sheriff Guadalupe "Lupe" Trevino, the County of Hidalgo and Judge Homer Jasso, Sr.
VOTE: 3-0
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
NO ACTION taken on item 7.B.1, 2 & 3.
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
NO ACTION taken on item 7.B.1, 2 & 3.
C.
AI-38764
Approval to accept settlement check from The Hartford Fire General Agency, Inc. in the amount of $507.82 to settle auto accident with County vehicle. (Precinct 2)
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
D.
AI-38843
Presentation, discussion, and action as applicable regarding House Bill 2123 and House Bill 1127.
Willacy County Judge John Gonzalez came before the Court to discuss HB 2123 (relating to the regulation of game rooms) and how it will affect his county.
Rene Guerra, District Attorney, provided the Court information on gambling, regulations on gambling machines and clarified that gambling in Texas is not permitted.
Willacy County Judge John Gonzalez came before the Court to discuss HB 2123 (relating to the regulation of game rooms) and how it will affect his county.
Rene Guerra, District Attorney, provided the Court information on gambling, regulations on gambling machines and clarified that gambling in Texas is not permitted.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval to pass on the invitation.
Vote: 5 - 0 - Unanimously
Attachments:
E.
AI-38850
Request permission by Linebarger, Goggan, Blair & Sampson, LLP (tax attorneys) to use the Courthouse Auditorium for Public Auction of Properties on Saturday, June 22, 2013 and not June 01, 2013 as originally approved on 2/5/13.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
8.
Human Resources - Esther Cortez:
A.
AI-38831
Pct #4 Rd. Maint (1200):
1. Approval of the following personnel actions:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Slot No. | Position Title | Budgeted Salary |
| Delete | 0073 | Budget Analyst II | $ 42,354.00 |
| Create | 0077 | Coordinator III | $ 42,354.00 |
2. Approval of revised salary schedule.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve items 8.A.1 & 2.
Vote: 3 - 0 - Unanimously
Attachments:
B.
AI-38841
Sheriff's Office (1100):
1. Approval to remove clothing allowance as follows, effective next full pay period, 05/20/13:
3. Approval of revised salary schedule.
1. Approval to remove clothing allowance as follows, effective next full pay period, 05/20/13:
| Slot No. | Position Title | Budgeted Amount (Allowance) |
| 0091 | Deputy Sheriff | $500.00 |
| 0132 | Deputy Sheriff | $500.00 |
| 0114 | (Sr) Deputy Sheriff (Step IV) | $500.00 |
| 0198 | Deputy Sheriff | $500.00 |
| 0055 | Deputy Sheriff | $500.00 |
2. Approval to authorize clothing allowance as follows, effective next full pay period, 05/20/13:
| Slot No. | Position Title | Budgeted Amount (Allowance) |
| 0156 | Deputy Sheriff (Step II) | $ 500.00 |
| 0170 | (Sr) Deputy Sheriff (Step III) | $500.00 |
| 0200 | (Sr) Deputy Sheriff (Step I) | $500.00 |
| 0207 | (Sr) Deputy Sheriff (Step I) | $500.00 |
| 0211 | Deputy Sheriff (Step II) | $500.00 |
3. Approval of revised salary schedule.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve items 8.B.1, 2 & 3., effective May 21, 2013.
Vote: 3 - 0 - Unanimously
Attachments:
9.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
AI-38835
Resolution in Honor of Sylvia L. Reyes
Karina Cardoza read the Resolution into the Record.
Karina Cardoza read the Resolution into the Record.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B.
AI-38836
Recognition of Hidalgo County Clerk's Office for Receiving "Most Innovative Program" Award from The Governmental Collectors Association of Texas
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
10.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
NO ACTION taken on this item.
NO ACTION taken on this item.
B.
AI-38758
Requesting approval of Tuberculosis Funding Letter of Intent and authorization for County Judge to sign letter.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
C.
AI-38659
Approval to process payment of claim for telephone services (Verizon Southwest Inc. Vendor # 251577) for Weslaco Clinic Account # 10 5492 2821135867 03 in the amount of $168.32 for dates of services April 28, 2013 - May 27, 2013.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
Attachments:
11.
Emergency Management - Oscar Montoya:
A.
Status update on the Water Irrigation Allotment
NO ACTION taken on this item.
NO ACTION taken on this item.
12.
Community Service Agency:
A.
AI-38654
Requesting approval to accept additional 2013 CEAP [Comprehensive Energy Assistance Program] CONTRACT No. 58120001690.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
13.
Urban County - Diana Serna:
A.
AI-38594
Requesting authorization to amend the subrecipient contract with Catholic Charities of the Rio Grande Valley (CCRGV) under the Emergency Solutions Grant (ESG) Program for FY 2011. The amendment will not change the current budget but will increase additional funds for Homeless Prevention activities. Catholic Charities will be able to assist additional families with financial assistance (i.e. rent, utilities and deposits).
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
B.
AI-38642
Urban County Program, on behalf of the City of Palmview, is requesting approval of a best and final negotiated contract for professional engineering services with SAMES, Inc. in the amount of $22,435.45 utilizing Years 16, 23, & 24 (2003, 2010, & 2011) Urban County funds for street improvements on the Bentsen Palm Bridge in Palmview, Texas.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
C.
AI-38830
1. Requesting acceptance and action to adjust the extension to reflect the additional $3,000.00 and increase the grand total from $285,632.45 to $288,632.45, due to contractor’s mathematical error.
Diana Serna disclosed to the Court and public that this project is one in which O.G. Construction...Judge Garcia interjected and explained that he will be Abstaining from discussion and/or action. Steve Crain, Legal Counsel, addressed concerns by the Auditor and Ms. Serna and asked that Commissioner Hector Palacios preside over the meeting. Judge Garcia Abstained from action and or discussion but remained present to maintain the quorum.
Commissioner Pct. 1 A.C. CUELLAR, JR. moved to approve the acceptance and action to adjust the extension to reflect the additional $3,000.00 and increase the grand total from $285,632.45 to $288,632.45. The motion was seconded by Commissioner Pct. 2 HECTOR PALACIOS and the carried as follows:
AYE:Commissioner A. C. Cellar and Commissioner Hector Palacios
NAY: None
ABSTAIN: Judge Garcia
ABSENT: Commissioner Joe M. Flores and Commissioner Joseph Palacios
VOTE: 2-0
2. Urban County Program on behalf of Precinct No. 1 is requesting consideration and action to award and enter into a construction contract with O.G. Construction, LLC for the base bid minus line item 2 and replacing it with alternate 2 (items pertaining to caliche base work) for a total contract amount of $304,982.35. Utilizing FYs 22, 23, 24 & 25 (2009, 2010 2011 & 2012) from Precinct No. 1 street improvements funds.
Commissioner Pct. 1 A.C. CUELLAR, JR. moved to approve and accept only the Base Bid in the amount of $288,632.45. The motion was seconded by Commissioner Pct. 2 HECTOR PALACIOS and the carried as follows, subject to legal review:
AYE:Commissioner A. C. Cellar and Commissioner Hector Palacios
NAY: None
ABSTAIN: Judge Garcia
ABSENT: Commissioner Joe M. Flores and Commissioner Joseph Palacios
VOTE: 2-0
Diana Serna disclosed to the Court and public that this project is one in which O.G. Construction...Judge Garcia interjected and explained that he will be Abstaining from discussion and/or action. Steve Crain, Legal Counsel, addressed concerns by the Auditor and Ms. Serna and asked that Commissioner Hector Palacios preside over the meeting. Judge Garcia Abstained from action and or discussion but remained present to maintain the quorum.
Commissioner Pct. 1 A.C. CUELLAR, JR. moved to approve the acceptance and action to adjust the extension to reflect the additional $3,000.00 and increase the grand total from $285,632.45 to $288,632.45. The motion was seconded by Commissioner Pct. 2 HECTOR PALACIOS and the carried as follows:
AYE:Commissioner A. C. Cellar and Commissioner Hector Palacios
NAY: None
ABSTAIN: Judge Garcia
ABSENT: Commissioner Joe M. Flores and Commissioner Joseph Palacios
VOTE: 2-0
2. Urban County Program on behalf of Precinct No. 1 is requesting consideration and action to award and enter into a construction contract with O.G. Construction, LLC for the base bid minus line item 2 and replacing it with alternate 2 (items pertaining to caliche base work) for a total contract amount of $304,982.35. Utilizing FYs 22, 23, 24 & 25 (2009, 2010 2011 & 2012) from Precinct No. 1 street improvements funds.
Commissioner Pct. 1 A.C. CUELLAR, JR. moved to approve and accept only the Base Bid in the amount of $288,632.45. The motion was seconded by Commissioner Pct. 2 HECTOR PALACIOS and the carried as follows, subject to legal review:
AYE:Commissioner A. C. Cellar and Commissioner Hector Palacios
NAY: None
ABSTAIN: Judge Garcia
ABSENT: Commissioner Joe M. Flores and Commissioner Joseph Palacios
VOTE: 2-0
Attachments:
14.
Elections Administration - Yvonne Ramon:
A.
Vote Center Selection Committee Update
-Concerns were expressed by various Vote Center Committee Members of misunderstanding and lack of information. Another committee member expressed concerns because they were asked to reduce the number of polling locations.
-Ms. Rosalie Weisfeld also conveyed some concerns such as reducing the number of vote centers and having a Public Hearing during the Commissioners' Court Meeting which could possibility result in suppressing votes.
-Mrs. Barnes commented that they accomplished what they set out to do with the Voting locations, however difficult it was and clarified that they were not asked to reduce the amount of vote locations.
-Judge Garcia asked that the Court be informed of the next committee meeting so they may attend.
-Ms. Ramon reiterated that she was not reducing the amount of vote locations but rather meeting the needs of the various citizens in Hidalgo County.
-Concerns were expressed by various Vote Center Committee Members of misunderstanding and lack of information. Another committee member expressed concerns because they were asked to reduce the number of polling locations.
-Ms. Rosalie Weisfeld also conveyed some concerns such as reducing the number of vote centers and having a Public Hearing during the Commissioners' Court Meeting which could possibility result in suppressing votes.
-Mrs. Barnes commented that they accomplished what they set out to do with the Voting locations, however difficult it was and clarified that they were not asked to reduce the amount of vote locations.
-Judge Garcia asked that the Court be informed of the next committee meeting so they may attend.
-Ms. Ramon reiterated that she was not reducing the amount of vote locations but rather meeting the needs of the various citizens in Hidalgo County.
15.
TX. Agri-Life Extension Services:
A.
AI-38622
Requesting approval for reimbursement to Adelita F. Munoz in the amount of $90.42 for expenses incurred during the South Region FCS Retreat with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
Attachments:
16.
Head Start Program - Teresa Flores:
A.
AI-38585
Discussion/Approval to Desperse Lump Sum Summer Paychecks to Staff Who Resign as of the Last Summer Leave Day/Last Working Day for Position Assigned
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval to disburse the Lump Sum Summer Paychecks to Staff who Resigned.
Vote: 3 - 0
Attachments:
B.
AI-38584
Discussion/Approval of Program Calendar for Program Year 2013-2014
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
C.
AI-38586
Discussion/Approval of the following 2013-2014 Program Plans:
1. Child Nutrition Services Plan
2. Education Services Plan
3. Family Services Plan
4. Health Services Plan
5. Human Resources Plan
6. Mental Health Services Plan
7. Special Services Plan
8. Transition Services Plan
9. Transportation Services Plan
1. Child Nutrition Services Plan
2. Education Services Plan
3. Family Services Plan
4. Health Services Plan
5. Human Resources Plan
6. Mental Health Services Plan
7. Special Services Plan
8. Transition Services Plan
9. Transportation Services Plan
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve items 16.C.1-9.
Vote: 3 - 0
Attachments:
D.
AI-38623
1. Requesting Exemption from Competitive Bidding Under the Texas Local Government Code 262.024 (a)(4) for Professional Services to Provide Medical, Dental, and Mental Health Services, Sign Language Interpreter Services to Head Start Children
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the exemption.
Vote: 3 - 0
2. Presentation of Responses Received for the Purpose of Commissioners’ Court Accepting the Providers as “Qualified” in Order to Proceed to the Next Phase of the Procurement Process- Negotiating Contracts
Medical and Dental RFQ #2013-001-04-12
Mental Health #2013-002-04-12
*Per Ms. Flores, Ms. Maria C. Quiliantan Diaz did not meet requirements, therefore she will not be considered in the negotiating process.
Speech Interpreting Services #2013-003-04-12
Amy Jane Hermansen
Sign Language Interpreters, LLC dba/A Sign Language Company
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval to negotiate with the providers for Medical/Dental, Mental Health, and Speech Interpreting Services, with the exception of Ms. Maria C. Quiliantan Diaz.
Vote: 3 - 0
3. Approval for Head Start to Negotiate Contracts (in a form approved by Legal Counsel)for all the Professional Services Providers as Requested through the Hidalgo County Head Start Program’s RFQ for said Services and as Detailed above Attached Hereto
NO ACTION taken on this item.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the exemption.
Vote: 3 - 0
2. Presentation of Responses Received for the Purpose of Commissioners’ Court Accepting the Providers as “Qualified” in Order to Proceed to the Next Phase of the Procurement Process- Negotiating Contracts
Medical and Dental RFQ #2013-001-04-12
| Nuestra Clinica Del Valle, Inc. -Medical | Mohammad H. Mirmohammadi, DDS - Dental |
| Dr. Bose, Industrial & Family Medicine, dba/Industrial Health Works -Medical | Nuestra Clinica Del Valle, Inc. - Dental |
Mental Health #2013-002-04-12
| Professional Counseling Services, PLLC | Anita Sandoval | Tony Guzman, DBA/Guzman & Associates |
| Esmeralda Meave | Maricela Medrano | *Maria C. Quiliantan Diaz |
| Challenges & Change, PLLC | Anita Flores | Generations Growing Together, Inc. |
*Per Ms. Flores, Ms. Maria C. Quiliantan Diaz did not meet requirements, therefore she will not be considered in the negotiating process.
Speech Interpreting Services #2013-003-04-12
Amy Jane Hermansen
Sign Language Interpreters, LLC dba/A Sign Language Company
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval to negotiate with the providers for Medical/Dental, Mental Health, and Speech Interpreting Services, with the exception of Ms. Maria C. Quiliantan Diaz.
Vote: 3 - 0
3. Approval for Head Start to Negotiate Contracts (in a form approved by Legal Counsel)for all the Professional Services Providers as Requested through the Hidalgo County Head Start Program’s RFQ for said Services and as Detailed above Attached Hereto
NO ACTION taken on this item.
Attachments:
E.
AI-38624
Discussion/Approval of Audit Findings and Corrective Action Plan for the Child and Adult Care Food Program
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
F.
AI-38625
Discussion/Approval of Memorandum of Understanding (MOU) Between Hidalgo County Head Start Program and the University of Texas Pan American
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the MOU for the use of two classrooms at the University of Texas Pan American.
Vote: 3 - 0 - Unanimously
Attachments:
17.
WIC - Norma Longoria:
A.
AI-38589
Requesting approval to process the following AT&T and Verizon invoices as claims with authority for County Treasurer to issue check for auditing procedures are completed by County Auditor.
| Vendor | Acct. # | Billing Date | Amount |
| AT&T | 956-783-5471 | April 3-May 2, 2013 | 45.52 |
| AT&T | 956-783-7251 | April 3 - May 2,2013 | 31.02 |
| AT&T | 956-381-8620 | April 9 - May 8,2013 | 626.51 |
| AT&T | 956-318-1609 | April 9 - May 8,2013 | 87.42 |
| AT&T | 956-581-9768 | April 11 - May 10,2013 | 29.14 |
| AT&T | 956-702-7740 | April 13 - May 12,2013 | 58.26 |
| AT&T | 512-A37-6040 (14 Accounts) | April 13 - May 12,2013 | 1929.15 |
| AT&T | 956-519-7161 | April 23 - May 22,2013 | 31.17 |
| AT&T | 956-519-8551 | April 23 - May 22,2013 | 31.17 |
| Verizon | 956-AB5-0773 10 5475 2885234521 04 |
April 7 - May 6,2013 | 591.04 |
| Verizon | 956-968-3516 956-968-8321 956-968-3548 956-968-3744 956-968-5835 10 5492 2865578976 06 |
April 16 - May 15,2013 | 307.58 |
| Verizon | 956-968-0594 956-969-4433 956-447-8496 956-968-0595 956-969-2534 10 5492 2862151122 06 |
March 19 - April 19,2013 | 309.86 |
| Verizon | Y2394668 Invoice 64824956 |
March 1 - March 31,2013 | 65.87 |
| Verizon | 956-849-1459 956-849-1453 956-849-1460 956-849-1470 956-849-1481 10 5477 2840125685 06 |
April 25 - May 24,2013 | 266.48 |
| Verizon | 956-488-0500 956-488-8356 956-488-8320 956-488-8391 956-488-8324 956-488-8352 10 5475 2895143324 03 |
March 28 - April 27,2013 | 356.36 |
| Verizon | 956-488-0500 956-488-8356 956-488-8320 956-488-8391 956-488-8324 956-488-8352 10 5475 2895143324 03 |
April 28 - May 27,2013 | 358.80 |
| Verizon Wireless | 956-279-7850 956-578-5972 956-720-1796 956-907-4943 956-929-1042 822603189-00011 |
Dec 24,2012 - Jan 23,2013 | 235.25 |
| Verizon Wireless | 956-279-7850 956-578-5972 956-720-1796 956-907-4943 956-929-1042 822603189-00011 |
Jan 24 - Feb 23,2013 | 256.78 |
| Verizon Wireless | 956-279-7850 956-578-5972 956-720-1796 956-907-4943 956-929-1042 822603189-00011 |
Feb 24 - March 23,2013 | 235.25 |
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the AT&T and Verizon Invoices as listed under item 17.A.
Vote: 3 - 0
Attachments:
18.
Precinct #4 - Comm. J. Palacios:
A.
AI-38834
Resolution in Honor of Jose Maria Ochoa
Karina Cardoza read the Resolution into the Record.
Karina Cardoza read the Resolution into the Record.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
19.
Budget & Management - Sergio Cruz:
A.
AI-38752
Justice Court Building Security Fund (1245):
Approval of appropriation of funds for the Justice Court Building Security Fund in the total amount of $83,061.25 to cover cost of security equipment and installation for the JP Precinct 1 office.
Approval of appropriation of funds for the Justice Court Building Security Fund in the total amount of $83,061.25 to cover cost of security equipment and installation for the JP Precinct 1 office.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
20.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
NO ACTION taken on items 20.A.1 & 2.a, b & c.
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
NO ACTION taken on items 20.A.1 & 2.a, b & c.
3.
AI-38674
A. Requesting approval to declare the items listed in Exhibit "A" (office furniture, equipment and vehicles) attached herein as surplus for the purpose of sale through auction (scheduled for 6-5-2013) in accordance with Texas Local Government Code 263.152 (a)(1); and, in the event "no bids" received;
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
B. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or othewise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subdivision (1) at auction on 6-5-2013 resulted in no bids were received.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
C. Requesting authority to publish advertisment for the auction of surplus equipment and vehicles scheduled for 6-5-2013, including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
B. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or othewise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subdivision (1) at auction on 6-5-2013 resulted in no bids were received.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
C. Requesting authority to publish advertisment for the auction of surplus equipment and vehicles scheduled for 6-5-2013, including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
B.
Pct. 2
1.
AI-38747
Recommendation by project engineer Raul Sesin, P.E., Hidalgo County Planning Dept., to award the following- Hidalgo County Precinct No. 2 projects to the lowest bidder meeting all specifications:
|
|
Project Title:
|
Awarded Items
|
Awarded Vendor
|
Total Bid Award Amount
|
Project No.
|
|
a.
|
Little Mexico Subdivision and South Tower Estates Paving & Drainage Improvements Project
|
-Base Bid (minus line items: 11,12,13,17,23,24 & 28).
-Bid Alternates: 2,3,4,5 & 6. |
2GS, LLC
|
$468,569.70
|
2013-127-05-01-MSS
|
|
b.
|
McColl Road Ovelay & Curb and Gutter Improvements
|
-Base Bid
|
2GS, LLC
|
$408,758.00
|
2013-139-05-08-MSS
|
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
2.
AI-38633
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the exemption.
Vote: 3 - 0
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for (On as needed basis) for Projects in Pct No. 2.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the exemption.
Vote: 3 - 0
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for (On as needed basis) for Projects in Pct No. 2.
| Evaluators | MEG Engineering | Terracon | Perez Consulting Engineering |
| Evaluators | 97 | 93 | 82 |
| Ranking | 1 | 2 | 3 |
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve in the order of the scores.
Vote: 3 - 0
C. Authority for the Purchasing Department to negotiate a professional engineering services contract with the No. 1 ranked firm of MEG Engineering for: the provision of professional engineering services for (On an as needed basis) for projects in Pct No. 2.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
C.
Pct. 3
1.
AI-38669
Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $40,920.00) as submitted by project engineer, Javier Hinojosa Engineering for engineering services for "Marisol Street, Ojo de Agua Street and Regency Acres Street" within Hidalgo County Pct. No. 3 through Contract #C-12-277-12-28.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
D.
Sheriff's Office
1.
AI-38629
Presentation of bids received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Sealed Quotes titled: Hidalgo County Sheriff's Office- "Electronic Security System Maintenance and Repair Service" through project No.: 2013-007A-04-29-SGS.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve Montgomery Technology Systems, LLC.
Vote: 3 - 0 - Unanimously
Attachments:
E.
District Attorney
1.
AI-38681
a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County;
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the exemption.
Vote: 3 - 0
b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including, but not limited to, the following Hidalgo County Departments/Elected Offices/Programs or Agencies commencing with the District Attorneys Office.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve the exemption.
Vote: 3 - 0
b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including, but not limited to, the following Hidalgo County Departments/Elected Offices/Programs or Agencies commencing with the District Attorneys Office.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval to go into Closed Session.
Vote: 3 - 0 - Unanimously
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-38806
Claim of Pedro & Maria De Jesus Mendoza and Angel & Jesus Mendoza, minors
D.
AI-38837
Claim of Maria Losoya
E.
AI-38852
Civil Action No. 1:13-CV-00092; Jesus Guerrero et al v. Sheriff Guadalupe "Lupe" Trevino, the County of Hidalgo and Judge Homer Jasso, Sr.
NO ACTION taken on items 21.A through E.
NO ACTION taken on items 21.A through E.
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
NO ACTION taken on this item.
NO ACTION taken on this item.
B.
Pending and/or potential litigation
NO ACTION taken on this item.
NO ACTION taken on this item.
C.
AI-38810
Claim of Pedro & Maria De Jesus Mendoza and Angel & Jesus Mendoza, minors
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve in the amount of $1,000.00 each- Pedro & Maria De Jesus Mendoza and Angel & Jesus Mendoza, total being $2,000.00.
Vote: 3 - 0
D.
AI-38838
Claim of Maria Losoya
Valde Guerra, Executive Officer, Informed the Court that Ms. Josie Ramirez of the District Attorney's Office will be facilitating this claim.
Valde Guerra, Executive Officer, Informed the Court that Ms. Josie Ramirez of the District Attorney's Office will be facilitating this claim.
E.
AI-38853
Civil Action No. 1:13-CV-00092; Jesus Guerrero et al v. Sheriff Guadalupe "Lupe" Trevino, the County of Hidalgo and Judge Homer Jasso, Sr.
Refer to items 7.A. 1 & 2.
Refer to items 7.A. 1 & 2.
23.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
24.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
25.
Adjourn
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval to Adjourn.
Vote: 3 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 21st day of May, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 21, 2013.
Signed this 23rd day of May 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 21st day of May, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 21, 2013.
Signed this 23rd day of May 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy