SPECIAL MEETING - JUNE 4, 2013
BE IT REMEMBERED, that on this 4th day of June A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING June 4, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the Consent Agenda, with the exception of items 13.B.
Vote: 5 - 0 - Unanimously
Valde Guerra for the Record: It's off by one cent, so we want to state that the caption should state $56,229.93 as opposed to $56,229.92.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve item 13.B., with the correction in the amount to read $56,229.93.
Vote: 5 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
AI-39036
2013 - Pct. 1 Sanitation (1100)
Attachments:
B.
AI-39034
2013 - Pct.1 CRC
Attachments:
C.
AI-38884
2013 - Pct. #2 Administration (1200)
Attachments:
D.
AI-38886
2013 - Pct. #2 Parks (1100)
Attachments:
E.
AI-38861
2013 - Pct. #3 Parks (1100)
Attachments:
F.
AI-38858
2013 - J.P. Pct. #3 Pl. 2 (1100)
Attachments:
G.
AI-38819
2013 - Purchasing (1100)
Attachments:
H.
AI-38814
2013 - Health & Human Services Dept. (1293)
Attachments:
I.
AI-38896
2013 - WIC B/F PRG (1292)
Attachments:
J.
AI-38947
2013 - WIC ADM (1292)
Attachments:
K.
AI-38778
2013 - Justice of the Peace, Pct. #2, Pl. 2 (1100)
Attachments:
L.
AI-38878
2013 - Constable Pct. #1 (1100)
Attachments:
M.
AI-38929
2013 - Constable Pct. #2 (1100)
N.
AI-38950
2013 - Public Defender's Juvenile Section (1282)
Attachments:
O.
AI-38805
2013 - Public Defender's (1100)
Attachments:
P.
AI-38883
2013 - District Attorney's Office / Civil Litigation (1100)
Attachments:
Q.
AI-38916
2013 - Sheriff's Office / Jail (1100)
Attachments:
R.
AI-38876
2013 - 139th District Court (1100)
Attachments:
3.
2013 - Interdepartmental transfers:
A.
AI-39051
Pct. 3 Rd Maint. (1200):
Approval of 2013 interdepartmental transfer from CW Adm-Contingency to Pct. 3 Rd Maint. in the amount of $37,000.00.
Approval of 2013 interdepartmental transfer from CW Adm-Contingency to Pct. 3 Rd Maint. in the amount of $37,000.00.
4.
Interfund transfers:
A.
AI-38813
Co. Records Mgmt Fund (1238):
Approval of interfund transfer from Co. Wide Adm.-Contingency (1100) to Co. Records Mgmt (1238) in the amount of $1,149.36.
Approval of interfund transfer from Co. Wide Adm.-Contingency (1100) to Co. Records Mgmt (1238) in the amount of $1,149.36.
Attachments:
5.
Planning Department:
A.
AI-38979
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-38906
District Clerk:
Approval of monthly fee report for the month of April 2013
Approval of monthly fee report for the month of April 2013
Attachments:
7.
Right of Way - Permits:
A.
AI-38882
Agua Special Utility District:
1. Propose to install a 6" sewer line with PVC casing along El Pinto Road.
North Alamo Water Supply:
1. La Frontera Estates Phase IV"
a). Bore an 8" waterline with 16" PVC casing 2,100 feet East of FM 493 on the North side of Ponciano Drive.
b). Bore an 8" waterline with 16" PVC casing 50 feet West of Soderquist Road on the North side of Ponciano Drive.
c). Bore an 8" waterline with 16" PVC casing 50 feet West of Victoria Road on the North side of Lott Road.
d). Bore an 8" waterline with 16" PVC casing 50 feet North of Lott Road from West to East of Victoria Road.
e). Bore an 8" waterline with 16" PVC casing 50 feet North of Ponciano Drive from West to East of Soderquist Road.
f). Lay an 8" waterline on the 5' R.O.W. starting 950' South of Lott Road and ending 1,350' South of Lott Road on the West side of Victoria Road.
1. Propose to install a 6" sewer line with PVC casing along El Pinto Road.
North Alamo Water Supply:
1. La Frontera Estates Phase IV"
a). Bore an 8" waterline with 16" PVC casing 2,100 feet East of FM 493 on the North side of Ponciano Drive.
b). Bore an 8" waterline with 16" PVC casing 50 feet West of Soderquist Road on the North side of Ponciano Drive.
c). Bore an 8" waterline with 16" PVC casing 50 feet West of Victoria Road on the North side of Lott Road.
d). Bore an 8" waterline with 16" PVC casing 50 feet North of Lott Road from West to East of Victoria Road.
e). Bore an 8" waterline with 16" PVC casing 50 feet North of Ponciano Drive from West to East of Soderquist Road.
f). Lay an 8" waterline on the 5' R.O.W. starting 950' South of Lott Road and ending 1,350' South of Lott Road on the West side of Victoria Road.
Attachments:
8.
Executive Officer - Valde Guerra:
A.
AI-38989
Approval of 457 Plan hardship withdrawal request for employee #089761
Attachments:
9.
Tax Refunds:
A.
AI-38864
| Account Number | Payer | Amount |
| S5305.00.000.0024.00 | Law Office of Alfred T. Denham | $4,645.88 |
Attachments:
B.
AI-38866
| Account Number | Payer | Amount |
| C7883.99.000.0004.21 | Conn Appliances | $5,232.89 |
| C7883.99.000.0004.21 | Conn Appliances | $2,958.02 |
| G7000.99.000.001A.00 | Conn's | $2,903.21 |
| G7000.99.000.001A.00 | Conn's | $5,640.54 |
Attachments:
C.
AI-38865
| Account Number | Payer | Amount |
| A5527.01.000.0028.00 | Wells Fargo | $7,265.27 |
| H0900.99.035.0011.11 | Fred's Pharmacy / Santos Gonzalez | $11,579.65 |
| L3192.02.000.0001.00 | International Bank of Commerce | $14,567.80 |
| S1700.02.018.0007.00 | Jose Luis Gonzalez | $14,872.14 |
| S1700.02.018.0007.00 | Don Hugo Produce, Inc. | $15,024.88 |
| S2950.00.000.0062.00 | Hunt Realty Investments, Inc. | $5,908.78 |
| S2950.00.000.0062.00 | Hunt Valley Industrial I Lp | $5,910.14 |
| S2950.00.000.0062.00 | Hunt Realty Investments, Inc. | $5,874.02 |
| S6456.02.000.038B.00 | First National Bank | $3,090.68 |
| W0100.00.051.0007.00 | United Contracting, Inc. | $4,972.78 |
Attachments:
10.
Urban County:
A.
AI-38921
Request for approval of one (1) applicant in the City of Mercedes under the HOME Owner-Occupied Housing Rehabilitation Program.
Attachments:
11.
Auditor's Office:
A.
AI-38918
Discussion, consideration and approval to process the City of Edinburg's "The Shoppes at Rio Grande Valley" 2012 TIRZ payment, in the amount of $161,344.93 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and the Reinvestment Zone No. 1, City of Edinburg.
Attachments:
B.
AI-39012
Discussion, consideration and approval to process the City of Mission 2012 TIRZ payment, in the amount of $1,838,694.17, pursuant to the interlocal agreement between the City of Mission, Hidalgo County, and the Reinvestment Zone No. 1, City of Mission.
Attachments:
12.
Budget & Management:
A.
AI-38973
Self-Insured (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Managment for the period of May 1-15, 2013, in the amount of $ 63,391.21 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Managment for the period of May 1-15, 2013, in the amount of $ 63,391.21 and requesting approval of wire transfer.
13.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-38829
Acceptance and approval of request for payment of the following invoices as submitted by L&G Engineering Laboratory amid Work Authorization #3-PO#682857 under Contract #C-11-289-11-15 for professional construction material testing services for the "Construction Of Constable Precinct One Building" project with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed for said following invoices:
Invoice #13-2-000019-$4,942.25
Invoice #13-3-000020-$1,271.33
Invoice #13-2-000019-$4,942.25
Invoice #13-3-000020-$1,271.33
Attachments:
B.
AI-38849
Acceptance and approval of Request for Payment Application No. 6 in the amount of $56,229.92 as submitted by Holchemont, LTD, awarded vendor for the "Construction Of A New Constable Building Precinct One Offices" and as certified for project architect, Alcocer Garcia Associates, Inc. in connection with Contract #C-12-028-07-24 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
C.
AI-38891
Acceptance and approval for payment of invoice # 3328 in the amount of $ 4,429.56 submitted by project engineer, Ramiro Gutierrez Engineering Corporation, Contract C-12-314-01-29 (wa#3), in connection with engineering services for Thomas Rd. (Jackson-McColl) construction staking.
Attachments:
D.
AI-38894
Acceptance and approval for payment of Invoice # 3327 in the amount of $ 2,948.64 submitted by project engineer, Ramiro Gutierrez Engineering Corporation, Contract C-11-310-01-24 (wa#5) (sa#2), in connection with engineering services for Minnesota Drain Construction Staking.
Attachments:
E.
AI-38935
1. Requesting approval of an "order" granting exemption from competitive bidding requirements under Texas Local Government Code, 262.024 (a) (7) "an item that can be obtained from only one source", (C) electric power, gas water, and other utility services;
2. Approval of the Sole Source Declaration with authority for Hidalgo County Facilities Management to continue to purchase waste collection services from "Waste Connections of Texas Rio Grande Valley" inasmuch as said provider is the contracted vendor for the City of Progreso.
2. Approval of the Sole Source Declaration with authority for Hidalgo County Facilities Management to continue to purchase waste collection services from "Waste Connections of Texas Rio Grande Valley" inasmuch as said provider is the contracted vendor for the City of Progreso.
Attachments:
F.
AI-38975
Request for approval of the following:
1. Application for Payment No.2 Retainage Release in the amount of $29,253.59 from Sascon, Inc. contracted vendor for Lakeview Subdivision (Pct.4) as submitted by Hidalgo County Planning Department (C-CAP-11-123-05-23)
2. Certificate of Construction Completion submitted by project engineer Hidalgo County Planning Department Raul Sesin reflecting the completion date of August 31, 2012 for Lakeview Subdivision. (C-CAP-11-123-05-23)
1. Application for Payment No.2 Retainage Release in the amount of $29,253.59 from Sascon, Inc. contracted vendor for Lakeview Subdivision (Pct.4) as submitted by Hidalgo County Planning Department (C-CAP-11-123-05-23)
2. Certificate of Construction Completion submitted by project engineer Hidalgo County Planning Department Raul Sesin reflecting the completion date of August 31, 2012 for Lakeview Subdivision. (C-CAP-11-123-05-23)
Attachments:
G.
AI-38824
Acceptance and approval of request for payment of the following invoices as submitted by G.A.S. Enterprises, Inc. under Contract #C-11-201-11-29-PO#667949 for Construction Management Services for the "Design and Construction Of A New Constable Building" for Precinct One with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Invoice #13 for period: 12/27/12 to 01/26/13-$468.46
Invoice #14 for period: 01/27/13 to 02/26/13-$468.46
Invoice #15 for period: 02/27/13 to 03/26/13-$468.46
Invoice #13 for period: 12/27/12 to 01/26/13-$468.46
Invoice #14 for period: 01/27/13 to 02/26/13-$468.46
Invoice #15 for period: 02/27/13 to 03/26/13-$468.46
Attachments:
H.
AI-38997
Requesting clarification through an "Amendment" to Sole Source Declaration for Weidenhammer (CC 12-18-2012) to reflect and include a sub-contractor, specifically, Excel Software Professionals, Ltd.
I.
AI-38749
Acceptance and approval to exercise the County's option to renew the letter of engagement services with Arbitrage Compliance Specialists, Inc. the second (2nd) year of the three (3)-one (1) year extension as provided in RFQ NO: 2011-070-03-16-VYG for the "Arbitrage Calculation Services" with the same rates, terms and condition.
Attachments:
J.
AI-38808
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County (all funding sources) for Collection of Used Oil, Filters and antifreeze" Bid No. 2013-038-MEG including the re-advertising of project in the event bids are received and project is still required.
Attachments:
K.
AI-38818
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Sheriff's Office- "Pest Control Services for all Sheriff's Office Facilities (Jail-Law Enforcement-Academy-Etc.). RFB No.: 2013-146-00-00-SGS. Including the re-advertising of project on the event no Bid responses are received and/or are rejected and project is still required.
Attachments:
L.
AI-38889
Requesting approval for removal of asset # 42579 (TOS TDP-D2-US XGA 2500 LUMENS PROJECTOR) and asset # 041243 (BRETFORD X8X 300 SERIES TR SCREEN) from Hidalgo County Indigent Defense inventory list. (SEE ATTACHMENTS)
Attachments:
M.
AI-38877
Requesting acceptance and approval of the following items with Weatherproofing Technologies, Inc./Tremco, Inc. awarded vendor for "Hidalgo County -Roof Repairs to former Administration Building" (PO 685385):
1. Application for payment No. 92916569 in the amount of $82,694.65;
2. Application for payment No. 92916573 (final) in the amount of $9,188.29;
3. “Certificate of Construction Completion” reflecting the date of March 15, 2013.
1. Application for payment No. 92916569 in the amount of $82,694.65;
2. Application for payment No. 92916573 (final) in the amount of $9,188.29;
3. “Certificate of Construction Completion” reflecting the date of March 15, 2013.
Attachments:
N.
AI-38868
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County-Vending Machine Services" Bid No. 2013-066-SMA including the re-advertising of project in the event bids are received and project is still required.
Attachments:
O.
AI-39011
1. Acceptance and approval of WORK AUTHORIZATION No. 1 in the amount of $14,862.56 submitted by L&G Engineering Laboratory, LLC, in connection to Contract #C-12-225-11-06 for: “Geo Technical Services” for projects located within Hidalgo County Precinct No. 4 (on an as needed basis) under Contract#C-12-225-11-06-PROJECT: SUNFLOWER PARK RECREATIONAL FACILITY IMPROVEMENT at PRECINCT 4.
2. Requesting acceptance and approval of payment for Invoice# 11324431 ($ 5,167.50) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#1-PO#663995) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
3. Requesting acceptance and approval of payment for Invoice# 11324432 ($ 22,005.30) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#2-PO# 684964) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
4. Requesting acceptance and approval of payment for Invoice# 13-5-000024 ($ 1,545.30) submitted by L&G Engineering Laboratory in connection to Contract# C-12-122-06-12 (WA#2-PO#690629) for "Job Specific" PROJECT: "FM 1017 Road Expansion" within Hidalgo County Precinct No. 4.
5. Requesting acceptance and approval of payment for Invoice# 11324430 ($ 35,026.07) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-12-126-10-16 (WA#1-PO#688820) for:"Job Specific" PROJECT: "Extension of 10th Street (SH 107 to FM 1925)" within Hidalgo County Precinct No. 4.
6. Requesting acceptance and approval of payment for Invoice# M173457 ($ 600.00) submitted by HALFF ASSOCIATES INC. in connection to Contract #C-13-098-04-16 (WA#1-PO# 691376) for: "Job Specific" PROJECT: “US 281 and SH 186 (Linn-San Manuel) Beautification Project” located within Hidalgo County Precinct No. 4
2. Requesting acceptance and approval of payment for Invoice# 11324431 ($ 5,167.50) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#1-PO#663995) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
3. Requesting acceptance and approval of payment for Invoice# 11324432 ($ 22,005.30) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#2-PO# 684964) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
4. Requesting acceptance and approval of payment for Invoice# 13-5-000024 ($ 1,545.30) submitted by L&G Engineering Laboratory in connection to Contract# C-12-122-06-12 (WA#2-PO#690629) for "Job Specific" PROJECT: "FM 1017 Road Expansion" within Hidalgo County Precinct No. 4.
5. Requesting acceptance and approval of payment for Invoice# 11324430 ($ 35,026.07) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-12-126-10-16 (WA#1-PO#688820) for:"Job Specific" PROJECT: "Extension of 10th Street (SH 107 to FM 1925)" within Hidalgo County Precinct No. 4.
6. Requesting acceptance and approval of payment for Invoice# M173457 ($ 600.00) submitted by HALFF ASSOCIATES INC. in connection to Contract #C-13-098-04-16 (WA#1-PO# 691376) for: "Job Specific" PROJECT: “US 281 and SH 186 (Linn-San Manuel) Beautification Project” located within Hidalgo County Precinct No. 4
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 4th day of June, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 4, 2013.
Signed this 4th day of June 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 4th day of June, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 4, 2013.
Signed this 4th day of June 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy