SPECIAL MEETING - JUNE 11, 2013
BE IT REMEMBERED, that on this 11th day of June A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING June 11, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR, the Court made a UNANIMOUS vote to approve the Consent Agenda, with the exception of items 5.C. and 9.F.1.
Vote: 4 - 0 - Unanimously
Mr. Eufracio, County Auditor clarified that there is a typo on the Agenda caption. The account number should read D6300.82.000.4251.00 instead of what is listed on the Agenda.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR, the Court made a UNANIMOUS vote to approve item 5.C. with correction as stated by the Auditor.
Vote: 4 - 0 - Unanimously
Martha Salazar, Purchasing Agent stated that she would like to add language to further identify the project. This is Construction Material Testing Services for NEW MOTOR POOL @ "M" ROAD PARKING LOT at PRECINCT 4.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR, the Court made a UNANIMOUS vote to approve item 9.F.1, with clarification.
Vote: 4 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
AI-39160
2013 - Courthouse Security (1241)
Attachments:
B.
AI-39063
2013 - Elections Department (1283)
Attachments:
C.
AI-39005
2013 - Texas A&M AgriLife Extension Service (1100)
Attachments:
D.
AI-39032
2013 - Constable Pct. #4 (1100)
Attachments:
E.
AI-39003
2013 - 92nd District Court (1100)
Attachments:
F.
AI-39002
2013 - WIC (1292)
Attachments:
G.
AI-39062
2013 - Health & Human Services Dept. (1293)
Attachments:
H.
AI-38945
2013 - Health & Human Services Dept. (1100)
Attachments:
I.
AI-39001
2013 - Health & Human Services Dept. (1293)
Attachments:
J.
AI-38963
2013 - Health & Human Services Dept. (1293)
Attachments:
K.
AI-38962
2013 - Health & Human Services Dept. (1293)
Attachments:
L.
AI-39166
2013 - Pct. #1 Sanitation
Attachments:
M.
AI-39065
2013 - Pct. #1 BCAP (1312)
Attachments:
N.
AI-38944
2013 - Pct. #3 Sanitation (1100)
Attachments:
O.
AI-38960
2013 - Pct #3 Parks (1100)
Attachments:
P.
AI-39138
2013 - Pct. #4 Adm. (1200)
Attachments:
Q.
AI-39137
2013 - Pct. #4 Rd. Maint. (1200)
Attachments:
R.
AI-39066
2013 - Pct. #4 BCAP (1312)
Attachments:
S.
AI-39130
2013 - Pct. #4 CRC (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-39057
Pct#1 C.O.'s (1342):
Approval of 2013 interdepartmental transfer within C.O.2010A&B Fund 1342 from program (041) to program (106) in the amount of $87,677.15.
Approval of 2013 interdepartmental transfer within C.O.2010A&B Fund 1342 from program (041) to program (106) in the amount of $87,677.15.
Attachments:
B.
AI-39092
Pct. 2 Sanitation (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 2 Sanitation in the amount of $1,257.58 to fund waste disposal expenditures for the month of April 2013.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 2 Sanitation in the amount of $1,257.58 to fund waste disposal expenditures for the month of April 2013.
Attachments:
C.
AI-39146
Co Comm (1100):
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to Co Comm in the amount of $6,000.00 to fund advertising expenditures.
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to Co Comm in the amount of $6,000.00 to fund advertising expenditures.
Attachments:
4.
Planning Department:
A.
AI-39131
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Tax Refunds:
A.
AI-38992
| Account Number | Payer | Amount |
| B3725.00.000.0008.00 | Shin Holdings LLC | $3,639.39 |
Attachments:
B.
AI-38998
| Account Number | Payer | Amount |
| E5400.00.019.0018.05 | Chase | $6,418.59 |
| F6350.04.000.0014.00 | Corelogic/Loancare Servicing Center | $4,609.68 |
Attachments:
C.
AI-38995
| Account Number | Payer | Amount |
| D3600.82.000.4251.00 | Capital Star Oil & Gas Inc | $4,514.12 |
| H0900.99.035.0011.11 | Fred's Pharmacy | $5,669.71 |
Mr. Eufracio, County Auditor clarified that there is a typo on the Agenda caption. The account number should read D6300.82.000.4251.00 instead of what is listed on the Agenda.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR, the Court made a UNANIMOUS vote to approve item 5.C. with correction as stated by the Auditor.
Vote: 4 - 0 - Unanimously
Attachments:
6.
Membership Dues:
A.
AI-38966
Public Defender's:
Approval to pay membership dues to the State Bar of Texas, in the total amount of $1,292.00 for the following:
With the authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Approval to pay membership dues to the State Bar of Texas, in the total amount of $1,292.00 for the following:
| Employee Name | Title | Amount |
| Jaime E. Gonzalez | Chief Public Defender | $235.00 |
| Jose L. Bravo | 1st Asst. Public Defender | $235.00 |
| Gina Vela | Public Defender II | $68.00 |
| Lawrence Esparza | Public Defender II | $235.00 |
| Sofia Kamal | Public Defender II | $235.00 |
| Christina L. Conway | Public Defender II | $68.00 |
| Ruben Pena, Jr. | Public Defender II | $68.00 |
| Jose A. Martinez, Jr. | Public Defender II | $148.00 |
With the authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Attachments:
B.
AI-38976
Constable Pct. 2:
Requesting approval to pay membership dues to the Justice of the Peace and Constables Association in the total amount of $515.00 (Req. #237731), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor for the follwing employees: Constable Martin Cantu, Chief Deputy Armando Campos, Constable Clerk Roxanna De la Cruz, Jose Hinojosa, Deputies: Carlos Elizondo, Roberto Perez, Fernando Gaitan, Senaida Alonzo, Juan Arenas, Leonel Vecchio, Leobardo Ortiz, Javier Rodriguez, Ramiro Martinez, and Jamie Puente.
Requesting approval to pay membership dues to the Justice of the Peace and Constables Association in the total amount of $515.00 (Req. #237731), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor for the follwing employees: Constable Martin Cantu, Chief Deputy Armando Campos, Constable Clerk Roxanna De la Cruz, Jose Hinojosa, Deputies: Carlos Elizondo, Roberto Perez, Fernando Gaitan, Senaida Alonzo, Juan Arenas, Leonel Vecchio, Leobardo Ortiz, Javier Rodriguez, Ramiro Martinez, and Jamie Puente.
Attachments:
7.
Auditor's Office:
A.
AI-39035
Discussion, consideration and approval to process the City of Edinburg 2012 TIRZ payment in the amount of $80,012.83 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and Tax Increment Reinvestment Zone No. 3.
Attachments:
8.
Budget & Management:
A.
AI-39118
Self-Insured (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of May 16-31, 2013, in the amount of $ 45,610.87 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of May 16-31, 2013, in the amount of $ 45,610.87 and requesting approval of wire transfer.
Attachments:
B.
AI-38911
1. Approval of reimbursement in the amount of $823,076.22 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 05/11/13 to 05/24/13.
2. Approval of wire transfer to cover claims paid.
| 05/11-17/13 | $468,343.03 |
| 05/18-24/13 | $354,733.19 |
| TOTAL | $823,076.22 |
2. Approval of wire transfer to cover claims paid.
Attachments:
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-39120
Authority to exercise the six (6) months extension option as provided under current contract for "CRS-2 Emulsified Asphalt" for Hidalgo County under the same rates, terms, and conditions with Performance Grade Asphalt.
Attachments:
B.
AI-39141
Acceptance and approval of request for payment of Invoice #1223400-7 in the amount of $ 107,944.50 submitted by CAS Companies in connection with the "Hidalgo County Renovations and Annex of Modular Buildings" Project-PO#682714.
Attachments:
C.
AI-38821
Requesting approval of payment for Invoice No. 8230 in the amount of $18,362.79 (Pct 4, 3rd Call, Various Subdivisions) as submitted by project engineer Quintanilla, Headley & Associates, Inc. (C-CAP-08-031A-11-12.)
Attachments:
D.
AI-38873
Acceptance and approval to exercise the County's option to extend the second (2nd) year of the two (2)-one (1) year renewal as provided in Agreement under Contract #E-12-148-05-22 (original contract #C-11-059-06-21) with Pre-Paid Legal Services, Inc. for the "Pre-Paid (Post Tax) Voluntary Legal Services" with same rates, terms and conditions.
Attachments:
E.
AI-39067
Requesting approval to modify current approved agreement with ASG Security for the Installation of a Security Alarm System with monitoring services for one year for the County owned building located at 9805 N. 10th St., McAllen, TX to include equipment, installation and services of Cellular Back Up System in the total additional amount of: $188.60.
F.
AI-39145
1. Acceptance and approval of WORK AUTHORIZATION No. 3 in the amount of $ 6,065.14 submitted by L&G Engineering Laboratory, LLC, in connection to Contract #C-12-122-06-12 for: “Construction Material Testing Services” for projects located within Hidalgo County Precinct No. 4 (on an as needed basis) for PROJECT: CMT SERVICES FOR "M" ROAD PARKING LOT at PRECINCT 4.
Martha Salazar, Purchasing Agent stated that she would like to add language to further identify the project. This is Construction Material Testing Services for NEW MOTOR POOL @ "M" ROAD PARKING LOT at PRECINCT 4.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR, the Court made a UNANIMOUS vote to approve item 9.F.1, with clarification.
Vote: 4 - 0 - Unanimously
2. Requesting acceptance and approval of payment for Invoice# 11324447 ($ 33,729.90) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#2-PO#684964) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
3. Requesting acceptance and approval of payment for Invoice# 11324448 ($ 20,862.30) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#1-PO# 663995) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
4. Requesting acceptance and approval of payment for Invoice# 11324451 ($ 14,656.84) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-12-126-10-16 (WA#1-PO#688820) for:"Job Specific" PROJECT: "Extension of 10th Street (SH 107 to FM 1925)" within Hidalgo County Precinct No. 4.
Martha Salazar, Purchasing Agent stated that she would like to add language to further identify the project. This is Construction Material Testing Services for NEW MOTOR POOL @ "M" ROAD PARKING LOT at PRECINCT 4.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR, the Court made a UNANIMOUS vote to approve item 9.F.1, with clarification.
Vote: 4 - 0 - Unanimously
2. Requesting acceptance and approval of payment for Invoice# 11324447 ($ 33,729.90) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#2-PO#684964) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
3. Requesting acceptance and approval of payment for Invoice# 11324448 ($ 20,862.30) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#1-PO# 663995) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
4. Requesting acceptance and approval of payment for Invoice# 11324451 ($ 14,656.84) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-12-126-10-16 (WA#1-PO#688820) for:"Job Specific" PROJECT: "Extension of 10th Street (SH 107 to FM 1925)" within Hidalgo County Precinct No. 4.
G.
AI-39113
Seeking ratification of fully executed Change Order No. 1 reflecting a decrease of $13,170.36 with contractor Texas Cordia Construction for Dimas 2 & 3 Subdivision, Pct. No. 1 as submitted though project engineer TEDSI Infrastructure Group (C-CAP-12-112-12-28.)
Attachments:
H.
AI-39101
Requesting approval of Invoice No. 07-SO in the amount of $4,880.00, from contracted engineer, Dos Logistics, Inc. for the "Construction of the Sheriff's Office Substation in the Pct 1 Area." C-08-223-11-04.
Attachments:
I.
AI-38983
FIRE MARSHAL:
Approval of the Data Software Service Agreement included through the purchase of the Data Software Program with COPSYNC through quotes in the amount of $4,372.00 for the purchase of the Date Software Program including any annual renewals for the software service agreement through the life term of the data software program services including the signing of required agreement by County Judge or Court Member.
Attachments:
J.
AI-38972
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County Pct 1 for Purchase of RAP (Recycled/Reclaimed Asphalt Pavement) Material Bid No. 2013-123-MEG including the re-advertising of project in the event bids are received and project is still required.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 11th day of June, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 11, 2013.
Signed this 11th day of June 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 11th day of June, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 11, 2013.
Signed this 11th day of June 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy