SPECIAL MEETING - JUNE 18, 2013
BE IT REMEMBERED, that on this 18th day of June A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING June 18, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote to approve all items listed on the Consent Agenda.
Vote: 3 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
AI-39254
2013 Sheriff's Office - Jail (1100)
Attachments:
B.
AI-39223
2013 - Sheriff's Office - Jail (1100)
Attachments:
C.
AI-39225
2013 - District Attorney's Office (1223)
Attachments:
D.
AI-39208
2013 - Constable Pct. #2 (1100)
Attachments:
E.
AI-39175
2013 - Safety Division (1100)
Attachments:
F.
AI-39015
2013 - Hidalgo County Clerk's Office (1100)
Attachments:
G.
AI-39020
2013 - 370th District Court (1100)
Attachments:
H.
AI-39122
2013 - Health & Human Services Dept. (1100)
Attachments:
I.
AI-39112
2013 - Health & Human Services Dept. (1293)
Attachments:
J.
AI-39106
2013 - Health & Human Services Dept. (1293)
Attachments:
K.
AI-39071
2013 - Health & Human Services Dept. (1293)
Attachments:
L.
AI-39025
2013 - Health & Human Services Dept. (1293)
Attachments:
M.
AI-39041
2013 - I. T. Department (1100)
Attachments:
N.
AI-39053
2013 - Safety Division (1100)
Attachments:
O.
AI-39059
2013 - Purchasing Dept. (1100)
Attachments:
P.
AI-39081
2013 - Sheriff's Office - Jail (1100)
Attachments:
Q.
AI-39117
2013 - Sheriff's Dept. - Jail (1100)
Attachments:
R.
AI-39099
2013 - Tax Office (1100)
Attachments:
S.
AI-39061
2013 - Fire Marshal's Office (1100)
T.
AI-39252
2013 - Pct. #1 Administration (1200)
Attachments:
U.
AI-39147
2013 - Pct. #2 Administration (1200)
Attachments:
V.
AI-39181
2013 - Pct. #2 Adm. (1200)
Attachments:
W.
AI-39241
2013 - Pct. #2 South Tower CRC (1100)
Attachments:
3.
2012 Interdepartmental transfers:
A.
AI-39261
WIC Adm (1292):
Approval of 2012 interdepartmental transfer from various departments to Capital Leases-Other Debt Principal & Other Debt Interest in the total amount of $93,205.40 to fund capital lease expenditures.
Approval of 2012 interdepartmental transfer from various departments to Capital Leases-Other Debt Principal & Other Debt Interest in the total amount of $93,205.40 to fund capital lease expenditures.
Attachments:
4.
2013 Interdepartmental transfers:
A.
AI-39052
Approval of 2013 Interdepartmental transfer from Road Maintenance program (006) into ICA W/SJ C. Chavez Rd. (Carroll - Bus 83) program (090) in the amount of $7,000.00.
Attachments:
B.
AI-39144
BCAP III (1312):
Approval of 2013 interdepartmental transfer from BCAP III Pct #1 & Pct. 2 (various programs) into Pct #4 BCAP III Trenton Terrace (program 752) in the total amount of $19,393.70.
Approval of 2013 interdepartmental transfer from BCAP III Pct #1 & Pct. 2 (various programs) into Pct #4 BCAP III Trenton Terrace (program 752) in the total amount of $19,393.70.
Attachments:
C.
AI-39200
Co Wide Adm-Contingency (1100):
Approval of 2013 interdepartmental transfer from Public Defense-Legal Services to Co Wide Adm-Contingency in the amount of $921.00.
Approval of 2013 interdepartmental transfer from Public Defense-Legal Services to Co Wide Adm-Contingency in the amount of $921.00.
Attachments:
D.
AI-39199
Public Defender (1100):
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to Public Defender in the amount of $921.00 to fund the purchase of office furniture.
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to Public Defender in the amount of $921.00 to fund the purchase of office furniture.
Attachments:
E.
AI-39206
Various Departments (1100):
Approval of 2013 interdepartmental transfer from Co Wide Adm-Bank Fees to Various Departments in the amount of $23,894.92 to fund bank fees for the month of March.
Approval of 2013 interdepartmental transfer from Co Wide Adm-Bank Fees to Various Departments in the amount of $23,894.92 to fund bank fees for the month of March.
Attachments:
5.
Planning Department:
A.
AI-39239
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-39086
District Attorney's Office Checks Monthly Fee Report - May 2013
Attachments:
7.
Right of Way - Permits:
A.
AI-39087
Agua Special Utility District:
1. The contractor proposes to install a 1" waterline with a 2" PVC casing and will bore 30 ft. across Iowa Rd. approximately 2030 feet north of Mile 7 Road.
1. The contractor proposes to install a 1" waterline with a 2" PVC casing and will bore 30 ft. across Iowa Rd. approximately 2030 feet north of Mile 7 Road.
Attachments:
8.
Membership Dues:
A.
AI-39158
Sheriff's Dept:
Requesting approval of payment for 2013 membership dues for Deputies Moises Robledo and Hugo Rodriguez to the Texas Crime Prevention Association in the amount of $30.00 each (Requistion #238175) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval of payment for 2013 membership dues for Deputies Moises Robledo and Hugo Rodriguez to the Texas Crime Prevention Association in the amount of $30.00 each (Requistion #238175) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
B.
AI-39111
Approval of 2013-2014 renewal membership services fees for the Regional Organized Crime Information Center (ROCIC), Requisition#00237861 in the amount $150.00 for the Hidalgo County HIDTA Task Force, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
C.
AI-39186
Public Defenders:
Requesting approval to pay membership dues to the State Bar of Texas in the amount of $470.00 (Req. #237578) for Jennifer Narvaez, Deputy Public Defender and Michael S. Parson, Public Defender II, with the authority for the County Treasurer to issue a check after review, audit, andprocessing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the State Bar of Texas in the amount of $470.00 (Req. #237578) for Jennifer Narvaez, Deputy Public Defender and Michael S. Parson, Public Defender II, with the authority for the County Treasurer to issue a check after review, audit, andprocessing procedures are completed by the County Auditor.
Attachments:
9.
Urban County:
A.
AI-39026
Request approval to renew 2013-2014 membership dues in the amount of $1,545.00 to the National Community Development Association for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2013 through June 30, 2014).
Attachments:
B.
AI-39082
Request approval to renew 2013-2014 membership dues in the amount of $50.00 to the National Community Development Association, Region VI for Hidalgo County Urban County Program. ( Membership dues covering the period July 1, 2013 through June 30, 2014).
Attachments:
10.
County Treasurer:
A.
AI-39134
Approval of the Hidalgo County Monthly Investment Report for the month of January 2013, February 2013 and March 2013.
Attachments:
11.
County Auditor:
A.
AI-39193
1. Discussion, consideration and approval to process the City of Penitas 2011-2012 TIRZ payment, in the amount of $55,100.75 pursuant to the interlocal agreement between the City of Penitas, Hidalgo County, and the Tax Increment Reinvestment Zone No. 1, City of Penitas.
2. Discussion, consideration and approval to process the City of Alton 2012-2013 TIRZ payment, in the amount of $33,492.47 pursuant to the interlocal agreement between the City of Alton, Hidalgo County, and the Tax Increment Reinvestment Zone No. 1, City of Alton.
2. Discussion, consideration and approval to process the City of Alton 2012-2013 TIRZ payment, in the amount of $33,492.47 pursuant to the interlocal agreement between the City of Alton, Hidalgo County, and the Tax Increment Reinvestment Zone No. 1, City of Alton.
Attachments:
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-39188
BCAP Pct# 3:
Approval of the following with Jimmy Closner & Sons Construction Company Inc. contracted vendor for Casa De Los Vecinos Subdivision Pct. No. 3 as submitted through project engineer Javier Hinojosa Engineering (C-CAP-12-197-10-16):
a. Application for payment No. 4 (Retainage Release) in the amount of $40,426.38;
b. “Certificate of Construction Completion” reflecting the completion date of April 18, 2013.
Approval of the following with Jimmy Closner & Sons Construction Company Inc. contracted vendor for Casa De Los Vecinos Subdivision Pct. No. 3 as submitted through project engineer Javier Hinojosa Engineering (C-CAP-12-197-10-16):
a. Application for payment No. 4 (Retainage Release) in the amount of $40,426.38;
b. “Certificate of Construction Completion” reflecting the completion date of April 18, 2013.
Attachments:
B.
AI-39056
Approval to add/delete fuel card(s) and/or driver(s) for:
1. Health and Human Services: Driver
1. Health and Human Services: Driver
Attachments:
C.
AI-39021
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for Hidalgo County Community Supervision & Corrections Department (CSCD)- "Purchase of Instant Drug Screening Cups" - RFB No. 2013-150-00-00-SGS. Including the re-advertising of project in the event no bid responses are received and/or rejected and project is still required.
Attachments:
D.
AI-38759
Requesting approval to capitalize and assign a county tag asset number to a 1987 Hobbs dump trailer with V.I.N. TR203424 valued at $3,000.00. Asset will be assigned to the Hidalgo County Precinct 4 inventory list.
E.
AI-39085
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County-Purchase of Uniforms & Accessories for Hidalgo County Law Enforcement Agencies" Bid No. 2013-088-SMA including the re-advertising of project in the event bids are received and project is still required.
Attachments:
F.
AI-39045
Requesting Acceptance and approval of Change Order No. 1 for a deduction in the amount of $8,847.74 to project purchase order as reviewed and approved by the Architect of record Dannenbaum Engineering Company for the project: Hidalgo County -"Renovations and Additions to Elections Warehouse", with authority for County Judge, or Court Member to execute document.
Attachments:
G.
AI-39024
1. Acceptance and approval of Change Order No. 1 for an extension of sixty (60) additional days and no additional dollars to the existing contract as approved by the Architect of record Dannenbaum Engineering Company for the project: "Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, TX, with authority for County Judge, or Court Member to execute document.
2. Approval of Request for Payment-Applications No. 4 and 5 in the amounts of $36,100.00 and $99,275.00 respectively from HighMark Construction Company, LLC, awarded contractor for the,"Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, TX"(C-12-021A-09-25), as certified for payment by project architect, Dannenbaum Engineering Company, with authority to issue payment after audit and processing procedures are completed by County Auditor.
2. Approval of Request for Payment-Applications No. 4 and 5 in the amounts of $36,100.00 and $99,275.00 respectively from HighMark Construction Company, LLC, awarded contractor for the,"Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, TX"(C-12-021A-09-25), as certified for payment by project architect, Dannenbaum Engineering Company, with authority to issue payment after audit and processing procedures are completed by County Auditor.
Attachments:
H.
AI-39128
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324449-$9,502.49 for "Tom Gill/Liberty Road Project";
2. Invoice No. 11324453-$27,398.11 for "Mile 2-Moorfield Rd West to SH 364";
3. Invoice No. 11324455-$21,913.00 "La Homa ROW (Limits: SH 495 to FM 1924).
1. Invoice No. 11324449-$9,502.49 for "Tom Gill/Liberty Road Project";
2. Invoice No. 11324453-$27,398.11 for "Mile 2-Moorfield Rd West to SH 364";
3. Invoice No. 11324455-$21,913.00 "La Homa ROW (Limits: SH 495 to FM 1924).
Attachments:
I.
AI-39019
1. Requesting approval of payment for Invoice# 452501/08/XV in the amount of $ 1,786.69 submitted by Dannenbaum Engineering Company in connection to contract #C-10-101A-10-05-AIA Agreement for: "Building Repairs and/or Additions and Renovations to the W.I.C. Offices located in Edinburg, Texas on the North Side of Richardson Road and East of Doolittle Road within Hidalgo County Precinct No. 4
2. Requesting approval of payment for Invoice# 452501/09/XV in the amount of $ 1,154.93 submitted by Dannenbaum Engineering Company in connection to contract #C-10-101A-10-05-AIA Agreement for: "Building Repairs and/or Additions and Renovations to the W.I.C. Offices located in Edinburg, Texas on the North Side of Richardson Road and East of Doolittle Road within Hidalgo County Precinct No. 4
2. Requesting approval of payment for Invoice# 452501/09/XV in the amount of $ 1,154.93 submitted by Dannenbaum Engineering Company in connection to contract #C-10-101A-10-05-AIA Agreement for: "Building Repairs and/or Additions and Renovations to the W.I.C. Offices located in Edinburg, Texas on the North Side of Richardson Road and East of Doolittle Road within Hidalgo County Precinct No. 4
J.
AI-39103
Acceptance and approval for payment of invoice #3340 in the amount of $11,154.00 submitted by project engineer, Ramiro Gutierrez Engineering Corporation, Contract C-12-314-01-29 (WA #1), in connection with engineering services for preliminary engineering phase and design phase.
Attachments:
K.
AI-39055
Requesting approval of payment for Inv# M172770 ($501.00) as submitted by HALFF ASSOCIATES, INC., in connection to contract #C-11-291-01-24 (WA#1) for the purposes of: "Building Repairs/Renovation, Alterations and/or Additions to County Owned Buildings within Hidalgo County Precinct No. 4”--PROJECT: Installation Infrastructure Engineering, Drawings and Specifications for the Addition of Annex Structures/Three (3) Modular Buildings to the existing Hidalgo County Courthouse.
Attachments:
L.
AI-39102
Requesting approval of payment for Invoice No. 3336 in the amount of $4,162.80 (Pct 2, 3rd Call, Rancho Escondido Subdivisions) as submitted by project engineer R. Gutierrez Engineering Corporation (C-CAP-08-029A-10-28.)
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 18th day of June, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 18, 2013.
Signed this 19th day of June 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 18th day of June, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 18, 2013.
Signed this 19th day of June 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy