SPECIAL MEETING - JULY 9, 2013
BE IT REMEMBERED, that on this 9th day of July A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS' COURT MEETING July 9, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the Consent Agenda, with the exception of items 2.T., 6.A., and 13.B.3.
Vote: 5 - 0 - Unanimously
NO ACTION taken on items 2.T. and 6.A.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve Iten 13.B.3., subject to submittal of a certified payroll.
Vote: 5 - 0 - Unanimously
1.
AI-39597
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-39507
2013 - Facilities Management (1100)
Attachments:
B.
AI-39247
2013 - 206th District Court (1100)
Attachments:
C.
AI-39428
2013 - 398th District Court (1100)
Attachments:
D.
AI-39424
2013 - 398th District Court (1100)
Attachments:
E.
AI-39353
2013 - 430th District Court (1100)
Attachments:
F.
AI-39413
2013 - Sheriff's Office (1284)
Attachments:
G.
AI-39432
2013 - Sheriff's Office Operation Stonegarden FY 2010 (1284)
Attachments:
H.
AI-39439
2013 - Sheriff's Federal Sharing - U.S. Treasury (Fund 1228)
Attachments:
I.
AI-39421
2013 - Hidalgo County Sheriff's Office (1100)
Attachments:
J.
AI-39494
2013 - Pct 2 Rd Maint (1200)
Attachments:
K.
AI-39493
2013 - Pct 2 Adm (1200)
Attachments:
L.
AI-39489
2013 - Pct. #2 Road Maint. (1200)
Attachments:
M.
AI-39348
2013 - Pct. #2 CRC S. Tower (1100)
Attachments:
N.
AI-39449
2013 - Pct. #4 Rd. Maint (1200)
Attachments:
O.
AI-39464
2013- Pct. 4 Parks (1100)
Attachments:
P.
AI-39329
2013 - Constable Pct. #4 (1100)
Attachments:
Q.
AI-39440
2013 - Justice of the Peace, Pct. #4, Pl. 1 (1100)
Attachments:
R.
AI-39322
2013 - Tax Office (1100)
Attachments:
S.
AI-39405
2013 - J.P. Pct. #1 Pl. 1 (1100)
Attachments:
T.
AI-39314
2013 - Justice Court Tech (1242)
Attachments:
U.
AI-39226
2013 - District Clerk (1100)
Attachments:
V.
AI-39472
2013 - County Auditor's Office (1100)
Attachments:
W.
AI-39482
2013 - Planning Dept. (1100)
Attachments:
X.
AI-39478
2013 - Facilities Mgmt. (1342)
Attachments:
Y.
AI-39437
2013 - I. T. Department (1100)
Attachments:
Z.
AI-39475
2013 - General Litigation (1100)
Attachments:
AA.
AI-39320
2013 - Purchasing Dept. (1100)
Attachments:
BB.
AI-39470
2013 - Purchasing Dept. (1100)
Attachments:
CC.
AI-39471
2013 - Emergency Management (1100)
Attachments:
DD.
AI-39436
2013 - Constable Pct. #4 (1284)
Attachments:
EE.
AI-39415
2013 - Elections Department (1100)
Attachments:
FF.
AI-39434
2013 - WIC Adm (1292)
Attachments:
GG.
AI-39402
2013 - Treasurer's Office (1100)
Attachments:
HH.
AI-39397
2013 - WIC Mini Obesity (1292)
Attachments:
II.
AI-39262
2013 - Health & Human Services Dept. (1100)
Attachments:
JJ.
AI-39277
2013 - Health & Human Services Dept. (1100)
Attachments:
KK.
AI-39311
2013 - Health & Human Services Dept. (1100)
Attachments:
LL.
AI-39341
2013 - Health & Human Services Dept. (1293)
Attachments:
MM.
AI-39366
2013 - Health & Human Services Dept. (1100)
Attachments:
NN.
AI-39372
2013 - Health & Human Services Dept. (1293)
OO.
AI-39375
2013 - Health & Human Services Dept. (1293)
Attachments:
PP.
AI-39319
2013 - Human Services (1100)
Attachments:
QQ.
AI-39506
2013 - Human Services (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-39373
Pct.1 CO’s 2001 (1331), 2004 (1334) & 2006 (1336):
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2001, 2004, and 2006 from various programs to Certificate of Obligations Series 2001, 2004, and 2006 (program (040) in the total amount of $87,700.00.
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2001, 2004, and 2006 from various programs to Certificate of Obligations Series 2001, 2004, and 2006 (program (040) in the total amount of $87,700.00.
Attachments:
B.
AI-39447
Approval of 2013 interdepartmental transfer from Pct. 4 Rd Maint (Program 007) to ADM (Program 005) in the amount of $4,200.00.
Attachments:
C.
AI-39460
BCAP (1200): Approval of 2013 interdepartmental transfer from BCAP program (028) to Pct.1 BCAP Delta West Subdivision program (220) in the total amount of $2,500.00.
Attachments:
D.
AI-39533
Pct. #2 Rancho Blanco (1200):
Approval of interdepartmental transfer from Rancho Blanco (1/4M E. Alamo Road-Tower Road) program 086 to Rancho Blanco (Tower-Santa Clara) program 066 in the amount of $441.00.
Approval of interdepartmental transfer from Rancho Blanco (1/4M E. Alamo Road-Tower Road) program 086 to Rancho Blanco (Tower-Santa Clara) program 066 in the amount of $441.00.
Attachments:
E.
AI-39526
Planning Dept (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Planning Dept in the amount of $8,000.00 to fund gasoline expenditures.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Planning Dept in the amount of $8,000.00 to fund gasoline expenditures.
Attachments:
F.
AI-39525
2013 Pct. 1-4 Sanitation (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1-4 Sanitation in the amount of $300,000.00 to fund disposal expenditures.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1-4 Sanitation in the amount of $300,000.00 to fund disposal expenditures.
Attachments:
G.
AI-39527
2013 General Fund-Appraisal Fees (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Gen. Fund-Appraisal Fees in the amount of $49,000.00 to fund appraisal fees for the 4th quarter.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Gen. Fund-Appraisal Fees in the amount of $49,000.00 to fund appraisal fees for the 4th quarter.
Attachments:
H.
AI-39528
2013 TX Agrilife Ext. (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to TX Agrilife Ext. in the amount of $23,000.00 to fund kitchen remodeling/repairs.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to TX Agrilife Ext. in the amount of $23,000.00 to fund kitchen remodeling/repairs.
Attachments:
I.
AI-39529
IT Co. Wide (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to IT Co. Wide in the amount of $31,708.00 to fund various operating expenditures in relation to the network infrastructure for the 10th St. Bldg.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to IT Co. Wide in the amount of $31,708.00 to fund various operating expenditures in relation to the network infrastructure for the 10th St. Bldg.
Attachments:
4.
Interfund transfers:
A.
AI-39407
Pct. #2 TxDot-Thomas Rd (Jackson-Stewart)Prj. (1315):
Approval of 2013 Interfund transfer from Certificates of Obligations 2010 A&B Fund (1342) to Pct. #2 TxDot-Thomas Road (Jcksn-Stewart) Fund (1315) Road Project in the amount $44,169.00
Approval of 2013 Interfund transfer from Certificates of Obligations 2010 A&B Fund (1342) to Pct. #2 TxDot-Thomas Road (Jcksn-Stewart) Fund (1315) Road Project in the amount $44,169.00
Attachments:
5.
Planning Department:
A.
AI-39433
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
6.
Monthly Fee Reports:
A.
AI-39411
District Clerk
Fee Report for the Month of May 2013 $595,762.86
Fee Report for the Month of May 2013 $595,762.86
Attachments:
7.
Right of Way - Permits:
A.
AI-39438
Texas Gas Services, a Division of ONEOK:
*Las Milpas Rd and Alamo Rd at the Southwest corner will be exposed and replaced a 10 foot of existing gas line.
*Las Milpas Rd and San Juan Rd at the Southeast corner will be exposed and replaced a fitting with a reducer on the existing gas line.
*Las Milpas Rd and Tower Rd on the Southwest corner there will be parked Two Frac Tank Trailers on the South side of Las Milpas Rd.
*Las Milpas Rd and Alamo Rd at the Southwest corner will be exposed and replaced a 10 foot of existing gas line.
*Las Milpas Rd and San Juan Rd at the Southeast corner will be exposed and replaced a fitting with a reducer on the existing gas line.
*Las Milpas Rd and Tower Rd on the Southwest corner there will be parked Two Frac Tank Trailers on the South side of Las Milpas Rd.
Attachments:
8.
Membership Dues:
A.
AI-39253
County Clerk:
Requesting approval to pay the 2013 National Association of County Recorders, Elected Officials, and Clerks (NACRC) membership dues in the total amount of $250.00 for Arturo Guajardo, Jr., with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2013 National Association of County Recorders, Elected Officials, and Clerks (NACRC) membership dues in the total amount of $250.00 for Arturo Guajardo, Jr., with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
9.
Urban County:
A.
AI-39410
Request approval to enter into one (1) "Homebuyer Assistance Program” Contract under the Home Program.
Attachments:
10.
Auditor's Office:
A.
AI-39443
1. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
Attachments:
11.
Budget & Management:
A.
AI-39426
General Fund Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Co. Wide Adm.-Contingency account.
Approval to transfer lapsed salaries from various departments to the Co. Wide Adm.-Contingency account.
Attachments:
B.
AI-39301
1. Approval of reimbursement in the amount of $772,770.80 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 06/08/13 to 06/21/13.
2. Approval of wire transfer to cover claims paid.
| 06/08-14/13 | $406,281.46 |
| 06/15-21/13 | $366,489.34 |
| TOTAL | $772,770.80 |
2. Approval of wire transfer to cover claims paid.
Attachments:
12.
IT Department - Renan Ramirez:
A.
AI-39408
Authorization and approval to deactivate wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with awarded vendor VERIZON WIRELESS and CONTRACT: CW-1009 with awarded vendor SPRINT for the following:
| Department: | Employee Name: | Employee ID: | MDN: |
| Information Tech. | Noah Lopez | 172588 | 956-578-7162 |
| Information Tech. | Rudy Garza | 189073 | 956-638-6655 |
| Information Tech. | Antonio Silva | 186821 | 956-907-1611 |
| Information Tech. | Valdemar Gracia | 164275 | 956-207-9941 |
| Comm. Pct. 2 | Eralio Palacios | 164313 | 956-457-5627 |
| Emergency Management | Office Use | n/a | see attachment |
Attachments:
13.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-39509
Approval of Request for Payment-Application No. 13R1 in the amount of $167,746.06 from D. Wilson Construction Co. awarded contractor for the, "Construction of the Sheriff's Office Substation in the Pct. 1 Area", and as certified for payment by project architect, Gignac & Associates-C-11-032-01-20.
Attachments:
B.
AI-39232
1. Requesting approval of payment for Invoice# 452501/10/XV in the amount of $ 786.03 submitted by Dannenbaum Engineering Company in connection to contract #C-10-101A-10-05-AIA (PO# 689303) Agreement for: "Building Repairs and/or Additions and Renovations to the W.I.C. Offices located in Edinburg, Texas on the North Side of Richardson Road and East of Doolittle Road within Hidalgo County Precinct No. 4
2. Requesting approval of payment for Invoice# 13-4-000012 in the amount of $ 7,253.70 submitted by L&G ENGINEERING LABORATORY, LLC in connection to contract #C-11-139-07-19 (PO# 689344) for the purposes of "Construction Material Testing" services for PROJECT: Building Repairs and/or Additions and Renovations to the W.I.C. Offices located in Edinburg, Texas on the North Side of Richardson Road and East of Doolittle Road located within Hidalgo County Precinct No. 4, (project architect-Dannenbaum Engineering Company).
3. Requesting approval of Payment Application No. 6 in the amount of $ 36,100.00 submitted by HighMark Construction Company, LLC, awarded contractor for the,"Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, TX"(C-12-021A-09-25) (PO# 684760), as certified for payment by project architect, Dannenbaum Engineering Company.
2. Requesting approval of payment for Invoice# 13-4-000012 in the amount of $ 7,253.70 submitted by L&G ENGINEERING LABORATORY, LLC in connection to contract #C-11-139-07-19 (PO# 689344) for the purposes of "Construction Material Testing" services for PROJECT: Building Repairs and/or Additions and Renovations to the W.I.C. Offices located in Edinburg, Texas on the North Side of Richardson Road and East of Doolittle Road located within Hidalgo County Precinct No. 4, (project architect-Dannenbaum Engineering Company).
3. Requesting approval of Payment Application No. 6 in the amount of $ 36,100.00 submitted by HighMark Construction Company, LLC, awarded contractor for the,"Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, TX"(C-12-021A-09-25) (PO# 684760), as certified for payment by project architect, Dannenbaum Engineering Company.
Attachments:
C.
AI-39339
Acceptance and approval of Work Authorization No. 3 (with an estimated cost of $87,700.00) as submitted by TEDSI Infrastructure Group,Inc. for Mile 2 W (US83-Mile 12N) Project, through Contract #C-08-226-09-30.
Attachments:
D.
AI-39419
BCAP - Precinct#1:
Requesting approval of payment for Invoice No. 20131585 in the amount of $4,366.23 (Pct 1, 3rd Call, Various Subdivisions) as submitted by project engineer TEDSI Infrastructure Group. (C-CAP-08-028-10-28)
Requesting approval of payment for Invoice No. 20131585 in the amount of $4,366.23 (Pct 1, 3rd Call, Various Subdivisions) as submitted by project engineer TEDSI Infrastructure Group. (C-CAP-08-028-10-28)
Attachments:
E.
AI-39325
Acceptance and approval of the continuation of the maintenance services with Office Communications Systems Inc. d/b/a Toshiba Business Solutions for the "Toshiba Color Copier-ESTUDIO 351C" through assigned requisition #237837 in the amount of $786.00 followed by an approved purchase order inasmuch as no signed documents required including any annual maintenance services renewals through the life term of the item by Precinct No. 3.
Attachments:
F.
AI-39386
Acceptance and approval for payment of Invoice #3350 in the amount of $1,390.99 submitted by project engineer, Ramiro Gutierrez Engineering Corporation, Contract C-12-314-01-29 (WA#3) , in connection with engineering services for the Thomas Road project Construction Staking.
Attachments:
G.
AI-39445
Pct. #2:
Requesting acceptance and approval of Work Authorization No. 1 with an estimated cost of $4,209.00 as submitted by Millennium Engineers Group, INC. for Geotechnical Engineering Services for the Rancho Blanco Road Project (1/4 Mile E. of Alamo Road to Tower Road).
Requesting acceptance and approval of Work Authorization No. 1 with an estimated cost of $4,209.00 as submitted by Millennium Engineers Group, INC. for Geotechnical Engineering Services for the Rancho Blanco Road Project (1/4 Mile E. of Alamo Road to Tower Road).
Attachments:
H.
AI-39450
Pct. #2:
Request acceptance and approval of Work Authorization No. 2 (with estimated cost of $5,441.00) as submitted by Millennium Engineers Group, Inc., for Geotechnical Services for the Rancho Blanco Road (Tower Road to Border Road) Project.
Request acceptance and approval of Work Authorization No. 2 (with estimated cost of $5,441.00) as submitted by Millennium Engineers Group, Inc., for Geotechnical Services for the Rancho Blanco Road (Tower Road to Border Road) Project.
Attachments:
I.
AI-39451
Pct. #2:
Requesting acceptance and approval of work authorization No. 3 (with an estimated cost of $18,178.50) as submitted by Millennium Engineers Group, Inc., for Construction Materials Engineering Services for the Little Mexico Subdivision and South Tower Estates.
Requesting acceptance and approval of work authorization No. 3 (with an estimated cost of $18,178.50) as submitted by Millennium Engineers Group, Inc., for Construction Materials Engineering Services for the Little Mexico Subdivision and South Tower Estates.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the blank day of Month, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on MONTH DAY, 2012.
Signed this _DAY__ day of MONTH 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the blank day of Month, 2012
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on MONTH DAY, 2012.
Signed this _DAY__ day of MONTH 2012
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy