REGULAR MEETING - JULY 23, 2013
BE IT REMEMBERED, that on this 23rd day of July A.D., 2013, there was begun and held a REGULAR MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING July 23, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, JR., the Court made a UNANIMOUS vote to approve the Consent Agenda, without any concerns.
Vote: 4 - 0
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval to rescind previous action.
Vote: 4 - 0
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the Consent Agenda, with the exception of items 8.B. and 8.C.
Vote: 4 - 0
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve item 8.B. for the electronic fund transfer, and not 8.C.
Vote: 4 - 0
NO ACTION taken on item 8.C.
1.
AI-39818
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-39609
2013 - Elections Department (1100)
Attachments:
B.
AI-39639
2013 - Jail /Adult Detention Facility (1100)
Attachments:
C.
AI-39518
2013 - Jail / Adult Detention Facility (1100)
Attachments:
D.
AI-39720
2013 - Insurance (1100)
Attachments:
E.
AI-39719
2013 - Tax Office (1100)
Attachments:
F.
AI-39708
2013 - Sheriff's Federal Sharing - U.S. Treasury (1228)
Attachments:
G.
AI-39705
2013 - Master Court #2 (1100)
Attachments:
H.
AI-39795
2013 - Pct. 2 Thomas Rd (McColl - Jackson) (1200)
Attachments:
I.
AI-39652
2013 - Pct. #2 Adm. (1200)
Attachments:
J.
AI-39631
2013 - Pct #3 Sanitation (1100)
Attachments:
K.
AI-39796
2013 - Pct. #4 Rd. Maint (1200)
Attachments:
L.
AI-39627
2013 - 139th District Court (1100)
Attachments:
M.
AI-39625
2013 - Purchasing Dept. (1100)
Attachments:
N.
AI-39799
2013 - Pct. #1 C.O.'s (1336)
Attachments:
O.
AI-39743
2013 - Pct. #1 CRC (1100)
Attachments:
P.
AI-39737
2013 - JP PCT 5/PL 1 (1100):
Attachments:
Q.
AI-39736
2013 - Pct.#1 Sanitation (1100)
Attachments:
R.
AI-39724
2013 - WIC ADM (1292)
Attachments:
S.
AI-39714
2013 - Constable Pct. #2 (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-39651
Health Clinics (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Health Clinics in the amount of $19,987.00 to fund R & M services in relation to installation of HEPA filtering system.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Health Clinics in the amount of $19,987.00 to fund R & M services in relation to installation of HEPA filtering system.
Attachments:
B.
AI-39660
IT Department (1100):
Approval of 2013 interdepartmental transfer from Co Wide Adm- Contingency to IT Department in the amount of $6,000.00.
Approval of 2013 interdepartmental transfer from Co Wide Adm- Contingency to IT Department in the amount of $6,000.00.
Attachments:
C.
AI-39766
Pct.1 RD Maint. (1200):
Approval of 2013 interdepartmental transfer from RD Maint. program no.005 to Adm., program no.004, in the total amount of $1,000.00.
Approval of 2013 interdepartmental transfer from RD Maint. program no.005 to Adm., program no.004, in the total amount of $1,000.00.
Attachments:
4.
Interfund transfers:
A.
AI-39783
PCT. 1 TXDOT (1315)
Approval of 2013 interfund transfer from Pct. 1 TXDOT (fund 1315, programs#036 & #043) to Rd. Maintenance(fund 1200, program#005) in the amount of $41,822.50.
Approval of 2013 interfund transfer from Pct. 1 TXDOT (fund 1315, programs#036 & #043) to Rd. Maintenance(fund 1200, program#005) in the amount of $41,822.50.
Attachments:
5.
Planning Department:
A.
AI-39751
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Right of Way - Permits:
A.
AI-39632
Melden & Hunt:
Contractor shall cross Sharp Road with a 3/4" water service line approximately 1,343.00 feet North of Monte Cristo Road. The contractor shall bore Sharp Road and install a 2" PVC casing for the 3/4" water service.
Contractor shall cross Sharp Road with a 3/4" water service line approximately 1,343.00 feet North of Monte Cristo Road. The contractor shall bore Sharp Road and install a 2" PVC casing for the 3/4" water service.
Attachments:
7.
Executive Officer - Valde Guerra:
A.
AI-39789
Approval of 457 Plan Hardship withdrawal request for employee #154849
Attachments:
B.
AI-39725
Elections Department:
Requesting permission for Yvonne Ramon, Elections Administrator, to attend The Election Center's 29th Annual National Conference in Savannah, Georgia August 12, 2013 - August 18, 2013. This event is hosted by the Election's Center, which is a national organization. The conference offers a certification class Mrs. Ramon has to take for her CERA(Certified Elections and Registrar Administrators) renewal.
Requesting permission for Yvonne Ramon, Elections Administrator, to attend The Election Center's 29th Annual National Conference in Savannah, Georgia August 12, 2013 - August 18, 2013. This event is hosted by the Election's Center, which is a national organization. The conference offers a certification class Mrs. Ramon has to take for her CERA(Certified Elections and Registrar Administrators) renewal.
Attachments:
8.
Membership Dues/Certifications:
A.
AI-39604
Public Defender:
Approval to pay 2013 Membership Dues for Carisa Rivera, Public Defender II to the Texas Criminal Defense Lawyers Association in the amount of $50.00 (Requisition #240143) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
Approval to pay 2013 Membership Dues for Carisa Rivera, Public Defender II to the Texas Criminal Defense Lawyers Association in the amount of $50.00 (Requisition #240143) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
B.
AI-39615
Fire Marshal:
Approval of Annual Certification Renewal for Fire Marshal Juan Martinez and authorize payment in the amount of $ 85.00 to the Texas Commission on Fire Protection with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
Approval of Annual Certification Renewal for Fire Marshal Juan Martinez and authorize payment in the amount of $ 85.00 to the Texas Commission on Fire Protection with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
Attachments:
C.
AI-39642
Fire Marshal:
Discussion, consideration, and approval of annual membership dues to the International Association of Arson Investigators for Deputy Fire Marshal Tommy Ureste, Deputy Fire Marshal Eric Sanchez and Auxiliary Deputy Fire Marshal Oscar Alanis in the amount of $110.00 each; with authority for County Treasurer's Office to process electronic funds transfer (EFT) after review and auditing procedures are completed.
Discussion, consideration, and approval of annual membership dues to the International Association of Arson Investigators for Deputy Fire Marshal Tommy Ureste, Deputy Fire Marshal Eric Sanchez and Auxiliary Deputy Fire Marshal Oscar Alanis in the amount of $110.00 each; with authority for County Treasurer's Office to process electronic funds transfer (EFT) after review and auditing procedures are completed.
Attachments:
D.
AI-39641
Sheriff Department:
Requesting approval of payment for year 2013 membership dues for Sr. Deputy Sheriff Jorge E. Alvarez to the Texas Narcotic Officers Association for the amount of $40.00. (Requisition# 239940)
Requesting approval of payment for year 2013 membership dues for Sr. Deputy Sheriff Jorge E. Alvarez to the Texas Narcotic Officers Association for the amount of $40.00. (Requisition# 239940)
Attachments:
E.
AI-39718
Auditors Office:
Requesting approval to pay the 2013-2014 AICPA membership dues in the amount of $225.00 (Req. 240137) for Raymundo Eufracio, CPA, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay the 2013-2014 AICPA membership dues in the amount of $225.00 (Req. 240137) for Raymundo Eufracio, CPA, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
9.
Urban County:
A.
AI-39613
Request approval to enter into two (2) "Homebuyer Assistance Program” Contracts under the HOME Program.
Attachments:
10.
Budget and Management:
A.
AI-39444
1. Approval of reimbursement in the amount of $579,521.85 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 06/22/13 to 07/05/13.
2. Approval of wire transfer to cover claims paid.
| 06/22-28/13 | $365,337.38 |
| 07/01-05/13 | $214,184.47 |
| TOTAL | $579,521.85 |
2. Approval of wire transfer to cover claims paid.
Attachments:
B.
AI-39786
Self-Insured (2202)
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 07/01-15/2013 in the amount of $ 52,268.28 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 07/01-15/2013 in the amount of $ 52,268.28 and requesting approval of wire transfer.
Attachments:
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-39809
Acceptance and approval of request for payment for the following invoices as submitted by S&B Infrastructure, LTD., project engineer for the "Raymondville Drain Project-County Wide" through Contract #C-10-164-04-20-PO#642615:
a) U1445-15-$133,696.00 for Invoice period December 1, 2012 through February 23, 2013
b) U1445-16-$48,136.00 for Invoice period February 24, 2013 through March 31, 2013
a) U1445-15-$133,696.00 for Invoice period December 1, 2012 through February 23, 2013
b) U1445-16-$48,136.00 for Invoice period February 24, 2013 through March 31, 2013
Attachments:
B.
AI-39781
Requesting authority to exercise the SIXTY (60) DAY grace period EXTENSION as provided in the current contract for purpose of: PURCHASE OF UNIFORMS and/or ACCESSORIES for ALL COUNTY LAW ENFORCEMENT AGENCIES (on an as needed basis) for HIDALGO COUNTY, under the same rates, terms and conditions with the contracted vendors (as set forth below) - effective 08/11/13, expiring 10/10/13 or (upon completion of the procurement process which ever comes first);
a. LONE STAR UNIFORMS, INC. - Contract # E-12-211-08-07 (C-09-068-08-11)
b. PREMIER UNIFORMS & TACTICAL SUPPLIES - Contract #E-12-211A-08-07 (C-09-068A-08-11)
b. PREMIER UNIFORMS & TACTICAL SUPPLIES - Contract #E-12-211A-08-07 (C-09-068A-08-11)
Attachments:
C.
AI-39600
1. Acceptance and approval to amend the Sole Source Declaration (previously approved by C.C. on 10-04-11-AI 28794) with Environmental Systems Research Institute d/b/a ESRI to include the Planning Department;
2. Acceptance and approval of the continuation of the maintenance services with Environmental Systems Research Institute d/b/a ESRI for the "Maintenance Renewal for Copier Estudio 351C Unit ID#36721" through assigned requisition #233792 in the amount of $3,000.00 followed by an approved purchase order including any annual maintenance services renewals through the life term of the item by Planning Department;
3. Approval to pay the continuation annual renewal fees in the amount of $3,000.00 including the signing of required documents by County Judge or Court Member.
2. Acceptance and approval of the continuation of the maintenance services with Environmental Systems Research Institute d/b/a ESRI for the "Maintenance Renewal for Copier Estudio 351C Unit ID#36721" through assigned requisition #233792 in the amount of $3,000.00 followed by an approved purchase order including any annual maintenance services renewals through the life term of the item by Planning Department;
3. Approval to pay the continuation annual renewal fees in the amount of $3,000.00 including the signing of required documents by County Judge or Court Member.
Attachments:
D.
AI-39580
Requesting authority to enter into a 36-month new (capital) lease copier for a WorkCentre 5890 through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Elections Department through Requisition #239575 in the total amount of $371.04/month, effective upon approval.
Attachments:
E.
AI-39608
Requesting approval of payment for Invoice #20131461 in the amount of $ 38,853.90 for professional services submitted by TEDSI Infrastructure Group, Contract C-12-119-07-31 (WA#1) for the Dicker Road Project.
Attachments:
F.
AI-39626
Presentation of written requests (as attached herein) by the awarded vendors identified below:
- Magic Valley Concrete, LLC
- Rio Valley Pipe, LLC
- Upper Valley Materials, LLC
for CC to permit & approve the assignment of accounts/proceeds to Wells Fargo Bank, NA (either by check or wire transfer with information provided) due these vendors including the authority for County Treasurer to issue payments after the Auditor completes processing procedures and the execution of any applicable documents by County Judge or Court Member.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 23rd day of July, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 23, 2013.
Signed this 25th day of July 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 23rd day of July, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 23, 2013.
Signed this 25th day of July 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy