SPECIAL MEETING - July 30, 2013
BE IT REMEMBERED, that on this 30th day of July A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT MEETING July 30, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve all items on the Consent Agenda, with the exception of item 5.D.
Vote: 4 - 0
NO ACTION taken on item 5.D.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
AI-39867 2013 - District Clerk (1100)
Attachments:
B.
AI-39710 2013 - Health & Human Services Dept. (1293)
Attachments:
C.
AI-39722 2013 - County Court @ Law #3 / Probate Court (1100)
Attachments:
D.
AI-39759 2013 - Elections (1100)
Attachments:
E.
AI-39745 2013 - Hidalgo County Sheriff's Office (1100)
Attachments:
F.
AI-39741 2013 - Law Library (1247)
Attachments:
G.
AI-39735 2013 - Jail /Adult Detention Facility (1100)
Attachments:
H.
AI-39731 2013 - Health & Human Services Dept. (1293)
Attachments:
I.
AI-39726 2013 - Pct. 2 Border Rd Ridge-El Gato (1200)
Attachments:
J.
AI-39868 2013 - 398th District Court (1100)
Attachments:
K.
AI-39857 2013 - Pct. #4 CO2006 (1336)
Attachments:
L.
AI-39829 2013 – Pct. #1 Rd & Maintenance (1200)
Attachments:
M.
AI-39813 2013 - Pct. 1 R&B (1200)
Attachments:
N.
AI-39870 2013 - Pct 2 Rd Maint (1200)
Attachments:
O.
AI-39865 2013 - Pct 2 Adm (1200)
Attachments:
P.
AI-39573 2013 - Tax Office (1100)
Attachments:
Q.
AI-39874 2013 – Pct.1 R&B (1200)
Attachments:
R.
AI-39860 2013 - JP 1 Pl 1 (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-39752 Pct.1 Parks (1100):
Approval of 2013 interdepartmental transfer from Parks program no.013 to CRC, program no.050, in the total amount of $500.00.
Approval of 2013 interdepartmental transfer from Parks program no.013 to CRC, program no.050, in the total amount of $500.00.
Attachments:
B.
AI-39770 BCAP (1200):
Approval of 2013 interdepartmental transfer from BCAP program no.028 to Pct4 BCAP Hoehn Drive, program no.329, in the total amount of $1,200.00.
Approval of 2013 interdepartmental transfer from BCAP program no.028 to Pct4 BCAP Hoehn Drive, program no.329, in the total amount of $1,200.00.
Attachments:
C.
AI-39886 Pct 2 Thomas Rd Project (1200):
Approval of 2013 interdepartmental transfer from Pct 2 Minnesota Rd (I Rd-Huisache) to Pct 2 Thomas Rd in the amount of $30,000.00
Approval of 2013 interdepartmental transfer from Pct 2 Minnesota Rd (I Rd-Huisache) to Pct 2 Thomas Rd in the amount of $30,000.00
Attachments:
4.
Planning Department:
A.
AI-39855 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Monthly Fee Reports:
A.
AI-39655 District Clerk Monthly Fee Report for the Month of June 2013 $669,342.48
Attachments:
B.
AI-39661 District Attorney's Office Justice Court Cases Courthouse Plea Bargains Report - May 2013
Attachments:
C.
AI-39657 District Attorney's Office - Checks Monthly Fee Report - Revised May 2013
Attachments:
D.
AI-39659 District Attorney's Office - Checks Monthly Fees Report - June 2013
NO ACTION taken on item 5.D.
NO ACTION taken on item 5.D.
Attachments:
6.
Right of Way - Permits:
A.
AI-39711
Kinder Morgan Tejas Pipeline LLC:
Open cut approximately 2 miles going East and West on Jara Chinas Road off of Exwy 83. Hidalgo County, Texas.
Open cut approximately 2 miles going East and West on Jara Chinas Road off of Exwy 83. Hidalgo County, Texas.
Attachments:
B.
AI-39824
Agua Special Utility District:
Agua SUD proposes to install 38 waterline bores, of 1" waterlines with 2" PVC casings, 30 ft. across Minnesota Road in Mission, Texas, from 5 Mile Line Road to 7 Mile Line Road.
Agua SUD proposes to install 38 waterline bores, of 1" waterlines with 2" PVC casings, 30 ft. across Minnesota Road in Mission, Texas, from 5 Mile Line Road to 7 Mile Line Road.
Attachments:
7.
Tax Refunds:
A.
AI-39835
| Account # | Payer | Amount |
| B3725.00.000.0008.00 | Shin Holdings LLC | $5,061.62 |
Attachments:
B.
AI-39744
| Account Number | Payer | Amount |
| I4045.00.000.0003.00 | El Paraiso Apartments LLC | $2,924.46 |
Attachments:
8.
Executive Officer - Valde Guerra:
A.
AI-39905 Approval of 457 Plan hardship withdrawal request for employee #129356
Attachments:
9.
Membership Dues:
A.
AI-39677 County Clerk:
Requesting approval to pay the 2013 (ASPA) American Society For Public Administration membership fees in the amount of $85.00 for Mrs. Annette Muñiz with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2013 (ASPA) American Society For Public Administration membership fees in the amount of $85.00 for Mrs. Annette Muñiz with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
B.
AI-39746 Sheriffs Dept.:
Requesting approval to pay 2013 membership dues for Commander Daniel Garcia & Lt. Jose R. Vasquez to the Texas Jail Association for the total amount of $30.00 each with requisition # 240269, with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay 2013 membership dues for Commander Daniel Garcia & Lt. Jose R. Vasquez to the Texas Jail Association for the total amount of $30.00 each with requisition # 240269, with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
10.
Urban County:
A.
AI-39729 Request for approval of one (1) applicant in the City of Mercedes and one (1) applicant in the City of San Juan under the HOME Owner-Occupied Housing Rehabilitation Program
Attachments:
B.
AI-39717 Request approval to enter into two (2) "Homebuyer Assistance Program” Contracts under the HOME Program.
11.
Auditor's Office:
A.
AI-39723 1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Reports for the Months of May and June 2013.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-39919
Approval of the sixty (60) grace period extension as provided under Exhibits B-1-Requirements and B-2-Evaluations included in Amendment to Contract#C-11-117-08-02 with Godinez Communications.
Attachments:
B.
AI-39623 Pct. 2
Requesting approval of payment for Invoice # R023655 in the amount of $32,000.00 and Invoice# R123655 in the amount of $31,504.55 for professional services submitted by Raba Kistner Inc., C-12-212-09-11 for the Tower Road Project.
Attachments:
C.
AI-39496
(I.T.) Information Technology:
Requesting authority to purchase the continuation of the technical support maintenance services through our membership/participation with (DIR) Department of Information Resources with Calence, LLC, dba, Insight Networking Contract #DIR-SDD-1369 in the amount of $54,704.18 through a purchase order with company’s response as to acceptance of purchase order not executed agreement, through requisition #238126.
Attachments:
D.
AI-39541
Approval of clarification request (for record purposes only of AI#39294-approved by CC on 06/25/13) to stipulate that the amount on Pay App #7 as submitted by Holchemont, Inc., has been corrected (pursuant to the County Auditor's Office review and processing procedures) to $93,252.90 including the signing and certification by the architect, Alcocer Garcia Associates, Inc. in connection with Contract #C-12-028-07-24.
Attachments:
E.
AI-39684
2. Authority to exercise the SECOND (2ND) YEAR & FINAL of the additional two (2) one (1) year options to extend/renew provided in the current contract for:"COMMISSARY SUPPLIES" in connection the Contracts (detailed below) for Hidalgo County Sheriff's Office, under the same rates, terms and conditions, effective 08/19/12.
1. Requesting authority to exercise the THIRD (3RD) YEAR of the nine (9)-one (1) year options to extend/renew provided in the current contract for:"LEASE OF TOWER SPACE" in connection to the Lease Agreements (detailed below) for Hidalgo County Division of Emergency Services, under the same rates, terms and conditions, effective 08/03/12.
a. E-12-205-07-31 (C-10-043-08-03) - SBA TOWERS IV, LLC - LA JOYA TOWER SITE
b. E-12-205A-07-31 (C-10-044-08-03) - O.E. INVESTMENTS, LTD - WESLACO TOWER SITE
b. E-12-205A-07-31 (C-10-044-08-03) - O.E. INVESTMENTS, LTD - WESLACO TOWER SITE
2. Authority to exercise the SECOND (2ND) YEAR & FINAL of the additional two (2) one (1) year options to extend/renew provided in the current contract for:"COMMISSARY SUPPLIES" in connection the Contracts (detailed below) for Hidalgo County Sheriff's Office, under the same rates, terms and conditions, effective 08/19/12.
a. E-12-214-08-14 (C-11-083-08-16) - CENTRIC GROUP, LLC d/b/a KEEFE SUPPLY COMPANY
b. E-12-214A-08-14 (C-11-083A-08-16) - RENE LUCIO d/b/a R & R DISTRIBUTING
b. E-12-214A-08-14 (C-11-083A-08-16) - RENE LUCIO d/b/a R & R DISTRIBUTING
Attachments:
F.
AI-39739
Requesting authority to exercise the second, one (1) year extension as provided in the contract #C-11-126-08-16 for “Purchase and Disposal of Air Conditioning Units” for Hidalgo County -Community Service Agency under the same rates, terms, and conditions renewal/extension effective August 16, 2013 through August 15, 2014.
Attachments:
G.
AI-39756
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for BCAP Drainage Spillway Construction for Hoehn Drive Subdivision a Pct 4 BCAP project.
Attachments:
H.
AI-39825
Acceptance and approval of Request for Payment Application No. 8 in the amount of $47,183.44 as submitted by Holchemont, LTD., awarded vendor for the "Construction Of A New Constable Building Precinct One Offices" and as certified for by project architect, Alcocer Garcia Associates, Inc. in connection with Contract #C-12-028-07-24 with authority for County Treasurer to issue payment after Count Auditor's review and processing procedures are completed.
Attachments:
I.
AI-39830
Requesting authority to enter into a Regional Insertion Order Agreement and approval to execute required Regional Insertion Order Agreement with National Cine Media for the Hidalgo County Health & Human Services Department for On Screen Regional Segment Advertisement from 8/2/2013 - 8/29/2013 through the following requisition #240482 in the total amount of $7,132.00 (3-1293-441-00-340-012-3-540).
Attachments:
J.
AI-39798
Authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County Precinct No. 1-Aggregate Limestone Grade 4 Type A" Bid No. 2013-233-SMA, including the re-advertising of project in the event no bids received and/or rejection of responses received and project is still required.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 30th day of July, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 30, 2013.
Signed this 6th day of August 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 30th day of July, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 30, 2013.
Signed this 6th day of August 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy