SPECIAL MEETING - AUGUST 13, 2013
BE IT REMEMBERED, that on this 13th day of August A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC CONSENT COMMISSIONERS' COURT August 13, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion byCOMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to approve the Consent Agenda with No Concerns..
Vote: 5 - 0
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
AI-40072
2013 - Pct. #1 BCAP (1312)
Attachments:
B.
AI-40020
2013 - Pct. 2 Adm. (1200)
Attachments:
C.
AI-40124
2013 - Pct. 2 Sanitation (1100)
Attachments:
D.
AI-40091
2013 - Pct. 2 Sanitation (1100)
Attachments:
E.
AI-40125
2013 - Pct. 2 CRC S. Tower (1100)
Attachments:
F.
AI-40034
2013 - Pct. 4 ADM (1200)
Attachments:
G.
AI-40120
2013 - BCAP (1200)
Attachments:
H.
AI-39947
2013 - Health & Human Services Dept. (1100)
Attachments:
I.
AI-39933
2013 - Health & Human Services Dept. (1293)
Attachments:
J.
AI-39910
2013 - Health & Human Services Dept. (1293)
Attachments:
K.
AI-39909
2013 - Health & Human Services Dept. (1293)
Attachments:
L.
AI-39904
2013 - J.P. Pct. 2 Pl. 1 (1100)
Attachments:
M.
AI-39964
2013 - County Court @ Law #3 / Probate Court (1100)
Attachments:
N.
AI-39907
2013 - Justice Crt Tech (1242)
Attachments:
O.
AI-39922
2013 - 449th District Court (1100)
Attachments:
P.
AI-39917
2013 - I. T. Department (1100)
Attachments:
Q.
AI-39954
2013 - Sheriff's Office (1100)
Attachments:
R.
AI-39925
2013 - Purchasing Dept. (1100)
Attachments:
S.
AI-39980
2013 - Hidalgo County Sheriff's Office (1100)
Attachments:
T.
AI-40044
2013 - Constable Pct. #1 (1100)
Attachments:
U.
AI-39953
2013 - Constable Pct .1 (1100)
V.
AI-40139
2013 - Purchasing (1100)
Attachments:
W.
AI-39896
2013 - Constable Pct. #2 (1100)
Attachments:
X.
AI-40074
2013 - County Wide Mech. Shop (1200)
Attachments:
Y.
AI-39893
2013 - Safety Division (1100)
Attachments:
Z.
AI-40054
2013 - Tax Office (1100)
Attachments:
AA.
AI-40033
2013 - Human Services (1100)
Attachments:
BB.
AI-39959
2013 - Constable Pct. 3 (1100)
Attachments:
CC.
AI-40019
2013 - I. T. DEPT. (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-40050
2013 Urban Co. (1100):
Approval of 2013 interdepartmental transfer from Countywide Adm.-Contingency to Urban Co. in the amount of $35,100.00 to fund building rental & legal fees expenditures.
Approval of 2013 interdepartmental transfer from Countywide Adm.-Contingency to Urban Co. in the amount of $35,100.00 to fund building rental & legal fees expenditures.
Attachments:
B.
AI-40047
Pct 2 TxDot "I" Rd (1315):
Approval of 2013 interdepartmental transfer from TxDot-FM2061 Jackson(Dckr-1.5MS Rdge) to TxDot-"I" Road in the amount of $5,475.60.
Approval of 2013 interdepartmental transfer from TxDot-FM2061 Jackson(Dckr-1.5MS Rdge) to TxDot-"I" Road in the amount of $5,475.60.
Attachments:
C.
AI-40117
Pct.1 Parks (1100):
Approval of 2013 interdepartmental transfer from Parks program no.013 to CRC, program no.050, in the total amount of $3,000.00.
Approval of 2013 interdepartmental transfer from Parks program no.013 to CRC, program no.050, in the total amount of $3,000.00.
Attachments:
D.
AI-40143
PCT.1 C.O.'S
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2006 and Series 2010 A&B from program (041) in the total amount of $42,515.25.
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2006 and Series 2010 A&B from program (041) in the total amount of $42,515.25.
Attachments:
E.
AI-40144
Pct.1 RD Maint (1200):
Approval of 2013 interdepartmental transfer from Rd Maint. program no.005 to Rd Maint Mile 17 N.(FM88-FM1015), program no.085, in the total amount of $11,598.75.
Approval of 2013 interdepartmental transfer from Rd Maint. program no.005 to Rd Maint Mile 17 N.(FM88-FM1015), program no.085, in the total amount of $11,598.75.
Attachments:
4.
Planning Department:
A.
AI-40112
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
5.
Executive Officer - Valde Guerra:
A.
AI-40098
Approval of 457 Plan hardship withdrawal requests for employees #034339 & #128406
6.
Membership Dues/Certifications:
A.
AI-39971
449th District Court:
Approval to pay for NCJFCJ annual membership dues for Judge Jesus Contreras in the amount of $195.00 with authority for County Tresurer to issue check after review, auditing and processing procedures are completed by County Auditor.
Approval to pay for NCJFCJ annual membership dues for Judge Jesus Contreras in the amount of $195.00 with authority for County Tresurer to issue check after review, auditing and processing procedures are completed by County Auditor.
Attachments:
B.
AI-39973
449th District Court:
Approval for reimbursement to Judge Jesus Contreras in the amount of $265.00 for The State Bar of Texas annual membership dues with authority for the County Treasurer to issue check after review, auditing and processing procedures are completed by County Auditor.
Approval for reimbursement to Judge Jesus Contreras in the amount of $265.00 for The State Bar of Texas annual membership dues with authority for the County Treasurer to issue check after review, auditing and processing procedures are completed by County Auditor.
Attachments:
C.
AI-40116
Fire Marshal:
Discussion, consideration, and approval of certifications in the amount of $425.00 to the Texas Commission on Fire Protection for Deputy Fire Marshal Rolando Casas, Deputy Fire Marshal Eric Sanchez, and Auxiliary Deputy Fire Marshal Victor Ramirez (Req#241077) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Discussion, consideration, and approval of certifications in the amount of $425.00 to the Texas Commission on Fire Protection for Deputy Fire Marshal Rolando Casas, Deputy Fire Marshal Eric Sanchez, and Auxiliary Deputy Fire Marshal Victor Ramirez (Req#241077) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
D.
AI-40119
Fire Marshal:
Discussion, consideration, and approval of membership dues in the amount of $165.00 for National Fire Protection Association for Fire Marshal Juan Martinez. Renewal thru 8/31/14 (Requisition #241286) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Discussion, consideration, and approval of membership dues in the amount of $165.00 for National Fire Protection Association for Fire Marshal Juan Martinez. Renewal thru 8/31/14 (Requisition #241286) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
7.
Urban County:
A.
AI-39913
Request approval to enter into three (3) "Homebuyer Assistance Program” Contracts under the HOME Program.
Attachments:
B.
AI-39991
Request for approval of one (1) applicant in the City of Elsa under the HOME Owner-Occupied Housing Rehabilitation Program.
Attachments:
8.
Budget & Management:
A.
AI-40113
Self-Insured (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 07/16-31/2013 in the amount of $ 31,163.79 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 07/16-31/2013 in the amount of $ 31,163.79 and requesting approval of wire transfer.
Attachments:
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-39920
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County (all funding sources, programs & entities)- "Mailing Services"- through RFB No.: 2013-203-00-00-SGS including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required.
Attachments:
B.
AI-39764
Acceptance and approval of the environmental service agreement with Veolia ES Technical Solutions L.L.C. as reviewed and approved by legal with Veolia ES Technical Solutions for the amount of $4,556.25 through Requisition # 239537 for the disposal of 15 waste barrels located within PCT #4.
Attachments:
C.
AI-39983
1. Acceptance and approval of Work Authorization No. 1 as submitted by project engineer, L&G Consulting Engineering , for "Representing the County at MPO/HCRMA Technical Committee Meetings";
2. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 under current contract C-13-225-07-09 with L&G Consulting Engineers, Inc. for the "On Call Services- MPO and HCRMA, Traffic Studies County Wide Projects" to reflect the amended Exhibit B-Scope of Services to be provided by Engineer and Exhibit "D-1 Fee Schedule.
Attachments:
D.
AI-39895
Requesting approval of payment for invoice #20131589 in the amount of $9,559.73 for professional services submitted by TEDSI Infrastructure Group, Contract C-12-119-07-31 (WA#2) for the Dicker Road project.
Attachments:
E.
AI-39984
1. Requesting approval of name change/correction (as requested by State of Texas) to reflect the name of "Serving Children and Adults In Need"(SCAN) instead of contract vendor name of "Serving Children and Adolescents in Need, Inc.";
2. Approval to exercise the option to renew/extend for the last one (1) year term as stipulated and provided in the contract identified under the same terms and conditions for "Substance Abuse Treatment and Primary Care Services for Adolescents" with SCAN, INC.. (E-12-230-09-04).
Attachments:
F.
AI-39828
Recommending award and approval to issue a purchase order to the sole bidder (Deerskin Mfg Inc.) through Request of Sealed Quotes meeting all specifications and/or requirements for "Hidalgo County Health & Human Services Department-Purchase-Delivery & Installation of Five (5) Animal Control Cages" not to exceed $38,500.00- RFSQ No.: 2013-204-07-23-SMA
Attachments:
G.
AI-39992
Authority to exercise the one (1) year extension option as provided under current contract for "Hauling Services for Crushed Caliche Only" for Hidalgo County Precinct No. 2 under the same rates, terms, and conditions with Roy's Hauling Service, Inc.
Attachments:
H.
AI-40123
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.,) as attached hereto for Road and Drainage Construction Rancho Blanco Rd. RFB No. 2013-250.
Attachments:
I.
AI-40032
Acceptance and approval of payment for Inv. #3363-$7,251.00 for professional services rendered as submitted by project engineer, Ramiro Gutierrez Engineering Corp.-through Contract C-11-310-01-24 (WA #9) for the Thomas Road Project.
Attachments:
J.
AI-40073
Approval of clarification to effective dates indicated under AI#39684 (approved by CC 07-30-13) in connection to extensions/renewals as (set forth below);
1. Requesting authority to exercise the THIRD (3RD) YEAR of the nine (9)-one (1) year options to extend/renew provided in the current contract for:"LEASE OF TOWER SPACE" in connection to the Lease Agreements (detailed below) for Hidalgo County Division of Emergency Services, under the same rates, terms and conditions,
effective 08/03/13 and not 08/03/12 as captioned on agenda.
effective 08/03/13 and not 08/03/12 as captioned on agenda.
a. E-12-205-07-31 (C-10-043-08-03) - SBA TOWERS IV, LLC - LA JOYA TOWER SITE
b. E-12-205A-07-31 (C-10-044-08-03) - O.E. INVESTMENTS, LTD - WESLACO TOWER SITE
2. Requesting authority to exercise the SECOND (2ND) YEAR & FINAL of the additional two (2) one (1) year options to extend/renew provided in the current contract for:"COMMISSARY SUPPLIES" in connection the Contracts (detailed below) for Hidalgo County Sheriff's Office, under the same rates, terms and conditions,
effective 08/19/13 and not 08/03/12 as captioned on agenda.
effective 08/19/13 and not 08/03/12 as captioned on agenda.
a. E-12-214-08-14 (C-11-083-08-16) - CENTRIC GROUP, LLC d/b/a KEEFE SUPPLY COMPANY
b. E-12-214A-08-14 (C-11-083A-08-16) - RENE LUCIO d/b/a R & R DISTRIBUTING
b. E-12-214A-08-14 (C-11-083A-08-16) - RENE LUCIO d/b/a R & R DISTRIBUTING
Attachments:
K.
AI-39988
Pct. 2 Requesting approval of payment for Invoice #20131608 in the amount of $10,865.02 for professional services submitted by TEDSI Infrastructure Group, Contract C-12-119-07-31 (WA#2) for the Dicker Road project.
L.
AI-39958
1. Requesting acceptance and approval of payment-Inv. #7843-$14,862.56 submitted-L&G Engineering Laboratory, LLC, under (WA# 1 - PO#693757) in connection to: “Geo Technical Services” for projects located within Hidalgo County Precinct No. 4 (on an as needed basis) under Cont.#C-12-225-11-06-PROJECT: SUNFLOWER PARK RECREATIONAL FACILITY IMPROVEMENT at PRECINCT 4;
2. Requesting acceptance and approval of payment-Inv. #13-7-000009-$278.61 submitted by L&G Engineering Laboratory, LLC, under (WA#3 - PO# 694431) in connection to:"Construction Material Testing Services" for projects located within Hidalgo County Precinct No. 4 (on an as needed basis) under Con. #C-12-122-06-12-PROJECT-"M" ROAD MOTOR POOL for PRECINCT 4;
3. Requesting acceptance and approval of payment-Inv. #11324494-$27,749.60 submitted by L&G Consulting Engineers, Inc. in connection to Cont.#C-12-126-10-16 (WA#1-PO#688820) for:"JOB SPECIFIC PROJECT"-Extension of 10th Street (SH 107 to FM 1925)" located in Hidalgo County Precinct No. 4;
4. Requesting acceptance and approval of payment-Inv. #11324495-$13, 756.23 submitted by L&G Consulting Engineers, Inc. in connection to Cont.#C-11-234-09-13-WA#2-PO#684964 for "JOB SPECIFIC PROJECT": "FM 1925 (N. Alamo Road Extension)" located in Hidalgo County Precinct No. 4.
2. Requesting acceptance and approval of payment-Inv. #13-7-000009-$278.61 submitted by L&G Engineering Laboratory, LLC, under (WA#3 - PO# 694431) in connection to:"Construction Material Testing Services" for projects located within Hidalgo County Precinct No. 4 (on an as needed basis) under Con. #C-12-122-06-12-PROJECT-"M" ROAD MOTOR POOL for PRECINCT 4;
3. Requesting acceptance and approval of payment-Inv. #11324494-$27,749.60 submitted by L&G Consulting Engineers, Inc. in connection to Cont.#C-12-126-10-16 (WA#1-PO#688820) for:"JOB SPECIFIC PROJECT"-Extension of 10th Street (SH 107 to FM 1925)" located in Hidalgo County Precinct No. 4;
4. Requesting acceptance and approval of payment-Inv. #11324495-$13, 756.23 submitted by L&G Consulting Engineers, Inc. in connection to Cont.#C-11-234-09-13-WA#2-PO#684964 for "JOB SPECIFIC PROJECT": "FM 1925 (N. Alamo Road Extension)" located in Hidalgo County Precinct No. 4.
Attachments:
M.
AI-39936
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirements agreement etc.) as attached hereto for: Hidalgo County (all funding sources, programs & entities)-"Concrete Mix and Delivery Services"-RFB No.: 2013-237-00-00-SGS. Including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required.
Attachments:
N.
AI-39952
Approval to add/delete fuel card(s) and/or driver(s) for:
1. Elections-Add;
2. Elections-Delete;
3. Hidalgo County Department of Corrections & Supervision, aka, Adult Probation-Add
1. Elections-Add;
2. Elections-Delete;
3. Hidalgo County Department of Corrections & Supervision, aka, Adult Probation-Add
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 12th day of August, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 13, 2013.
Signed this 13th day of August 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 12th day of August, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 13, 2013.
Signed this 13th day of August 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy