SPECIAL MEETING - AUGUST 13, 2013
BE IT REMEMBERED, that on this 13th day of August A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS August 13, 2013 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Board were counted present, the exception of Judge Garcia and Commissioner A.C. Cuellar. Judge Garcia and Commissioner Cuellar joined the meeting shortly after commencement.
All members of the Board were counted present, the exception of Judge Garcia and Commissioner A.C. Cuellar. Judge Garcia and Commissioner Cuellar joined the meeting shortly after commencement.
2.
Open Forum
No presentations made under Open Forum.
No presentations made under Open Forum.
3.
Approval of Consent Agenda
The Board moved to approve the Drainage District Consent Agenda.
The Board moved to approve the Drainage District Consent Agenda.
4.
AI -39999
Approval of Interlocal Cooperation Agreement Between Hidalgo County Drainage District No. 1 and Hidalgo County as it relates to Lease agreement of 3.49 acre tract of land out of lot 15, section 245, Texas Mexican Railway Company's survey Hidalgo County. (Precinct 4 property, 1102 N. Doolittle)
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
5.
AI -40066
A.) Requesting approval to purchase Uniforms from UniFirst through the District's membership with NJPA Contract No. 012111-UFC.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0
B.) Requesting approval to renew technical support with DELL under the District's membership with DIR Contract No. 42AFU.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0
C.) Presentation of scoring grid of the firms evaluated through the District's "Pool" of Title Company Services for the purpose of ranking by the Hidalgo County Drainage District No.1 Board of Directors in connection with Title Report Services for Mayberry Manor Mission, Texas.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0
D.) Requesting authority to negotiate Agreement with the number one ranked firm of South Texas Land Investigations , for the provision of Title Report Services as it relates to Mayberry Manor Mission, Texas.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0
E.) Presentation of scoring grid of the firms evaluated through the District's "Pool" of Title Company Services for the purpose of ranking by the Hidalgo County Drainage District No.1 Board of Directors in connection with Title Report Services for North Donna Lateral.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0
F.) Requesting authority to negotiate Agreement with the number one ranked firm of South Texas Land Investigations , for the provision of Title Report Services as it relates to North Donna Lateral.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0
Judge Garcia joined the meeting.
2013 BOND SERIES
G.) Requesting approval of Work Authorization No. 15 in the amount of $279,243.92 for Tedsi Infrastructure Group, Inc. as it relates to drainage outfalls development of the SH 68-Segment D portion of the TxDOT project and HCRMA IBTC project, Pct. 1.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0
H.) Requesting approval of final negotiated agreement with Edwards Abstract and Title Co. for Title Company Services as it relates to Pct. 2-2012 Bond Referendum Rural Drainage Development Program-Approved for negotiations by HCDD1 Board of Directors on July 17, 2013.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0
I.) Requesting approval of final negotiated agreement with Leonel Garza Jr. & Associates, LLC for Appraisal Services as it relates to Pct. 2-2012 Bond Referendum Rural Drainage Development Program-Approved for negotiations by HCDD1 Board of Directors on July 17, 2013.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0
J.) Requesting approval to advertise for the following as it relates to Pct.2-2012 Bond Referendum Rural Drainage Development Program:
1.) RFB No. 13-017-09-18A- "Northside Village Area Drainage Improvements"
2.) RFB No. 13-018-09-18B- "Hidden Valley Estates Area Drainage Improvements"
3.) RFB No. 13-019-09-18C- "Minnesota Village Area Drainage Improvements"
4.) RFB No. 13-020-09-18D- "Seminole Valley Area Drainage Improvements"
5.) RFB No. 13-021-09-25A- "FM 495 Drain-Trenton Field Road Crossing"
6.) RFB No. 13-022-09-25B- "FM 495 Drain-Wisconsin Road Crossing"
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote to approve item 5.J. 1 through 6.
Vote: 4 - 0
K.) Requesting approval to advertises for the following as it relates to Pct.1-2012 Bond Referendum Improvement Projects:
1.) RFB No. 13-024-09-26A- "Drainage Improvement Project East Donna Drain-Flood Pump
2.) RFB No. 13-025-09-26B- "Drainage Improvement Project Mercedes Lateral-Flood Pump
3.) RFB No. 13-026-09-26C- "Drainage Improvement Project South Mercedes Drain-Flood Pump
4.) RFB No. 13-027-09-26D- "Drainage Improvement Project Weslaco Drain-Flood Pump
5.) RFB No. 13-028-10-09A- "Monte Cristo Drain Control Structure
6.) RFB No. 13-029-10-09B- "Weslaco North Lateral Control
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote to approve items 5.K.1 through 6.
Vote: 4 - 0
L.) Requesting approval to advertise for RFB No. 13-023-09-25C- "J-09 Drain Improvements Phase I Construction"
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0
B.) Requesting approval to renew technical support with DELL under the District's membership with DIR Contract No. 42AFU.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0
C.) Presentation of scoring grid of the firms evaluated through the District's "Pool" of Title Company Services for the purpose of ranking by the Hidalgo County Drainage District No.1 Board of Directors in connection with Title Report Services for Mayberry Manor Mission, Texas.
| FIRM NAME: | SCORE | RANK |
| South Texas Land Investigations | 91 | 1 |
| Valley Land & Title Company | 80 | 2 |
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0
D.) Requesting authority to negotiate Agreement with the number one ranked firm of South Texas Land Investigations , for the provision of Title Report Services as it relates to Mayberry Manor Mission, Texas.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0
E.) Presentation of scoring grid of the firms evaluated through the District's "Pool" of Title Company Services for the purpose of ranking by the Hidalgo County Drainage District No.1 Board of Directors in connection with Title Report Services for North Donna Lateral.
| FIRM NAME: | SCORE | RANK |
| South Texas Land Investigations | 91 | 1 |
| Valley Land & Title Company | 80 | 2 |
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0
F.) Requesting authority to negotiate Agreement with the number one ranked firm of South Texas Land Investigations , for the provision of Title Report Services as it relates to North Donna Lateral.
On motion byCOMMISSIONER, PCT. 3 JOE M. FLORES, seconded byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0
Judge Garcia joined the meeting.
2013 BOND SERIES
G.) Requesting approval of Work Authorization No. 15 in the amount of $279,243.92 for Tedsi Infrastructure Group, Inc. as it relates to drainage outfalls development of the SH 68-Segment D portion of the TxDOT project and HCRMA IBTC project, Pct. 1.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0
H.) Requesting approval of final negotiated agreement with Edwards Abstract and Title Co. for Title Company Services as it relates to Pct. 2-2012 Bond Referendum Rural Drainage Development Program-Approved for negotiations by HCDD1 Board of Directors on July 17, 2013.
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0
I.) Requesting approval of final negotiated agreement with Leonel Garza Jr. & Associates, LLC for Appraisal Services as it relates to Pct. 2-2012 Bond Referendum Rural Drainage Development Program-Approved for negotiations by HCDD1 Board of Directors on July 17, 2013.
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0
J.) Requesting approval to advertise for the following as it relates to Pct.2-2012 Bond Referendum Rural Drainage Development Program:
1.) RFB No. 13-017-09-18A- "Northside Village Area Drainage Improvements"
2.) RFB No. 13-018-09-18B- "Hidden Valley Estates Area Drainage Improvements"
3.) RFB No. 13-019-09-18C- "Minnesota Village Area Drainage Improvements"
4.) RFB No. 13-020-09-18D- "Seminole Valley Area Drainage Improvements"
5.) RFB No. 13-021-09-25A- "FM 495 Drain-Trenton Field Road Crossing"
6.) RFB No. 13-022-09-25B- "FM 495 Drain-Wisconsin Road Crossing"
On motion byCOMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote to approve item 5.J. 1 through 6.
Vote: 4 - 0
K.) Requesting approval to advertises for the following as it relates to Pct.1-2012 Bond Referendum Improvement Projects:
1.) RFB No. 13-024-09-26A- "Drainage Improvement Project East Donna Drain-Flood Pump
2.) RFB No. 13-025-09-26B- "Drainage Improvement Project Mercedes Lateral-Flood Pump
3.) RFB No. 13-026-09-26C- "Drainage Improvement Project South Mercedes Drain-Flood Pump
4.) RFB No. 13-027-09-26D- "Drainage Improvement Project Weslaco Drain-Flood Pump
5.) RFB No. 13-028-10-09A- "Monte Cristo Drain Control Structure
6.) RFB No. 13-029-10-09B- "Weslaco North Lateral Control
On motion byCOMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded byCOMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote to approve items 5.K.1 through 6.
Vote: 4 - 0
L.) Requesting approval to advertise for RFB No. 13-023-09-25C- "J-09 Drain Improvements Phase I Construction"
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
6.
AI -40130
Approval to review and update existing Drainage Advisory Committee.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval to appoint Jorge and Bill Moshell.
Vote: 5 - 0 - Unanimously
7.
AI -40145
Approval of Subsidiary Interlocal Agreement between the County of Hidalgo and Hidalgo County Drainage District No. 1, authorizing the sale, assignment and transfer of contract between Hidalgo County and S & B Infrastructure Inc. providing studies, data, calculations, designs, plans and specifications for the drainage project popularly called the "Raymondville Drain".
NO ACTION taken on this item.
NO ACTION taken on this item.
8.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Board made a UNANIMOUS vote of approval to go into Closed Session.
Vote: 5 - 0 - Unanimously
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on items 8.A & B.
NO ACTION taken on items 8.A & B.
9.
Open Session:
A.
Real Estate Acquisition
Proceed as directed.
Proceed as directed.
B.
Pending and/or Potential Litigation
Proceed as directed.
Proceed as directed.
10.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
11.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
12.
Adjourn
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES , the Board made a UNANIMOUS vote of approval to Adjourn.
Vote: 4 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of August, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 13, 2013.
Signed this 13th day of August 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of August, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Priscilla Torres, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 13, 2013.
Signed this 13th day of August 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Priscilla Torres, Deputy