BE IT REMEMBERED, that on this 20th day of August A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING August 20, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
All members of the Court were counted present.
Virginia Townsend led the Court and Audience in Prayer.
The Court moved to approve the Consent Agenda.
Karina Cardoza recognized the partners whom participated in the monthly activities and presented them with the award.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR.,the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES,the Court made a UNANIMOUS vote of approval on appointing a Representative, Hector "Tito" Palacios, and an Alternate, Raul Siguero to the Amigos del Valle Board.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR. ,the Court made a UNANIMOUS vote of approval.
Vote: 4-0 Unanimously
Commissioner Joseph Palacios Abstained from the vote.
2. Requesting engagement with the firm of RICK PALACIOS for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES,the Court made a UNANIMOUS vote of approval. Commissioner Joseph Palacios Abstained from the vote.
Vote: 4 - 0
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
NO ACTION taken at this time on item 1, 2, and 3.
Ricky Longoria expressed the importance of meeting benchmarks and fund balance.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES,the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR.,the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Pursuant with CC approved (6-22-09) action to permit Hon. Constable-Pct. #1, Celestino Avila, to participate, select and receive federal military surplus items through Texas 1033 Surplus Property Program, requesting approval to accept one (1) vehicle (further described in attachments) upon notification that said vehicles are ready to be picked up in San Antonio.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Approval of appropriation of the FY2012 Operation Stonegarden Grant funds for the Constable Precinct No. 4 in the total amount of $5,900.79
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Authorization for County Judge, as authorized official, to sign two copies of the agreement.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on items 1 & 2.
Vote: 5 - 0 - Unanimously
Paul Villarreal, Tax Assessor/Collector expressed to the Court that the 2013 effective and rollback tax rates were published in today's newspaper (08/20/2013), which is in compliance.
2. Discussion of 2013 planning calendar
Presentation by Paul Villareal, Tax Assessor/Collector. He stated that on September 3rd and 10th they will hold public hearings and they should adopt the tax rate on September 24th.
3. Discussion of 2013 tax rates
Presentation by Paul Villareal, Tax Assessor/Collector. They propose to adopt a tax rate of .5907, which is an increase from .5900.
4. Record vote on proposed 2013 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates.
Paul Villarreal stated there will be no public hearing and will be placed on the agenda for a vote.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote to approve the Tax Rate @ .5900, same rate as last year.
Vote: 5 - 0 - Unanimously
| VENDOR |
Account No. | Billing Date | Amount |
| AT&T | 956-843-7463-001-7 | 7/29/13 | $128.55 |
| AT&T | 956-262-1141-273-7 | 7/23/13 | $180.61 |
| Total | $309.16 |
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS seconded by COMMISSIONER, PCT. 2 HECTOR "TITO" PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Approval to process the following Quest invoices as a claim with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
| Vendor | Account No. | Billing Date | Amount |
| Quest | 9149818724 | 07/29/13 | $2.56 |
| Total | $2.56 |
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS,the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
NO ACTION taken on this item.
Health Department discussed a meeting to be held later that day with Carlos Zafferini, representing hospital and Chiefs of Staff of each Precinct, in regards to a letter from the hospital group regarding budgetary adjustments.
Commissioner Joe Flores and Commissioner Hector Palacios stepped out.
| Vendor | Account# | Billing Date | Amount |
| Verizon Wireless | 442010695-00001 | May-June (727.72) & June-July (727.60) | $1,455.32 |
NO ACTION taken on this item.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR.,the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES,the Court made a UNANIMOUS vote of approval to change hours of operation to 7:45 a.m. - 5:15 p.m.
Vote: 4 - 0 - Unanimously
NO ACTION taken on this item.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES,the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
NO ACTION taken on this item.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR.,the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Joe Flores joined the meeting.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR.,the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
MEDICAL/DENTAL RFQ #2013-001-04-12
Nuestra Clinica Del Valle, Inc. - Medical
Dr. Bose, Industrial & Family Medicine, PLLC dba/Industrial Health Works - Medical
Mohammade H. Mirmohammadi, DDS - Dental
Nuestra Clinica Del Valle, Inc. - Dental
MENTAL HEALTH #2013-002-04-12
Professional Counseling Services, PLLC
Esmeralda Meave
Challenges & Change, PLLC
Anita Sandoval
Maricela Medrano
Anna Flores
Tony Guzman, dba/Guzman & Associates
Generations Growing Together, Inc.
SPEECH INTERPRETING SERVICES #2013-003-04-12
Amy Jane Hermansen
Sign Language Interpreting dba/A Sign Language Company
The Court asked the effective date to be changed to 08-20-2013 from 08-01-2013.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES,the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0
Commissioner Hector "Tito" Palacios joined the meeting.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES,the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES,the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Approval of advanced funding agreement (AFA) between TXDOT and County of Hidalgo for CSJ#0921-02-312, Dicker Road from SP 115 to FM 2061.
NO ACTION taken on items 17.A.1 & 2.
1. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Waste Water Ph II Reimbursements (J-02 and Effluent Line).
2. Approval of 2013 appropriation of funds for Pct. #4 (Program # 007) in the amount of $92, 131.88.
NO ACTION taken on items 18.A.1 & 2.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval of hiring freeze for the exception of Law Enforcement, Road and Bridge, and a recommendation for Elected Officials to adhear to the freeze.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR.
,the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR.,the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Approval of 2013 appropriation of funds in the total amount of $389,100.00 for FM 2220 (Ware Rd) TxDOT project (CJS: 2094-01-038)
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR.,the Court made a UNANIMOUS vote of approval on items A & B.
Vote: 5 - 0 - Unanimously
A. Approval of 2013 appropriation of funds from unreserved fund balance (1315) to program (039) Mile 6W project in the amount of $40,728.20
B. Approval of 2013 appropriation of fund from unreserved fund balance (1315) to program (040) Mile 2W project in the amount of $87,700.00
NO ACTION taken on items A & B.
1. Approval of Certification of Revenue as certified by County Auditor in relation to revenue from the assessment of mandatory payments from the respective hospitals for the Health Care Funding District.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS ,the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Approval of 2013 appropriation of funds in the amount of $10,320,646.00 for the LPPF-1115 Waiver.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS,the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Approval of 2013 appropriation of funds in the amount of $9,404.50 to fund the purchase & installation of surveillance/security equipment and related supplies for the Justice of the Peace Pct. 3 offices.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS,the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES ,the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional (structural) engineering services for the Delta Lake Pavilion located in Pct No. 1;
| Total Scores | Entech Civil Engineering | Chanin Engineering LLC | Fulcron Consulting Engineers |
| Evaluator 1 | 75 | 88 | 83 |
| Ranking | 3 | 1 | 2 |
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS ,the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C. Authority for the Purchasing Department to negotiate a professional (structural) engineering services contract with the No. 1 ranked firm of CHANIN ENGINEERING LLC for: the Pct No. 1 Delta Lake Pavilion project.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS,the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - UNANIMOUSLY
b. Pursuant to Article 14 of the "professional engineering services" agreement with L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING, is requesting approval to engage the services of sub-contractor (R.O.W. SURVEYING SERVICES) with adherence to insurance provisions required by said article;
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
c. Requesting approval of Work Authorization No. 1 ($ 389,100.00) from L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for Professional Engineering Services" in connection to JOB SPECIFIC PROJECT: Engineering Services required for the preparation of Environmental Assessment, Public Involvement and complete ROW Map for the "FM 2220 (Ware Road) project from Mile 3 N (FM 1924) to Mile 5 N (FM 676) within HIDALGO COUNTY PRECINCT No. 4.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS,the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES,the Court made a UNANIMOUS vote of approval to move into Executive Session at 11:05 a.m.
Vote: 5 - 0 - Unanimously
NO ACTION taken on items 21.A - F.
NO ACTION taken on this item.
NO ACTION taken on this item.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES,the Court made a UNANIMOUS vote of approval in the amount of $339.80.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES,the Court made a UNANIMOUS vote of approval in the amount of $10.00.
Vote: 5 - 0 - Unanimously
Refer to Items 7A 1 & 2.
NO ACTION taken on this item.
Commissioner Joseph Palacios stepped out.
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION was taken on this item.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES,the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 20th day of August, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 20, 2013.
Signed this 20 day of August 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy