BE IT REMEMBERED, that on this 3rd day of September A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING September 3, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
All members of the Court were counted present.
Judge Garcia led the Court and Audience in reciting the Pledge of Allegiance.
Virginia Townsend led the Court and Audience in Prayer
The Court moved to items 20.A, 20.B, and 20.C.
The Court moved to approve the Consent Agenda.
- Fern McClaugherty expressed her concern on the large raises on some employees listed on the Agenda for the Budget Workshop.
- Opal Billman feels her efforts in obtaining a land survey are being blocked and stated she will claim all the buildings on her land.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 Unanimously
2. Requesting engagement with the firm of ATLAS, HALL AND RODRIGUEZ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMIOUS vote of approval specific to Agenda Item 24.E.
Vote: 5 - 0 - Unanimously
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
NO ACTION taken on item 1, 2, and 3.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
1. Requesting approval to accept the FY 2014 D.A. State Supplement in the amount of $22,500.00.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS seconded by COMMISSIONER, PCT.3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 Unanimously
2. Approval to create the following temporary part-time position, effective 09/01/2013.
| Slot No. | Position Title | Budgeted Salary/ Rate of Pay |
| T012 | Clerk I | $6,957.00 Annual/$9.00 hrly |
Vote: 5 - 0 Unanimously
3. Approval of certification of revenues as certified by the County Auditor for the FY 2014 D.A. State Supplement Grant.
4. Approval of appropriation of funds in the amount of $22,500.00.
5. Approval of salary schedule.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval on items A.3, A.4, and A.5.
Vote: 5 - 0 - Unanimously
Approval to continue the payment of salaries for two (2) Assistant District Attorneys currently being paid by the Border Prosecution Unit grant pending the award of the 2013-2014 grant.
At this time, Commmissioner Joseph Palacios stepped out.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1.) Approval to create the following full-time position:
| Slot # | Position Title | Proposed Budgeted Salary |
| 0101 | Intake Clerk | $33,280.00 |
2.) Approval of revised salary schedule.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0
Judge Garcia announced the Public Hearing and opened the floor for comments.
Virginia Townsend wanted verification on what the fees were prior to increase.
With no further comments, Judge Garcia closed the Public Hearing.
2. Requesting approval and implementation of the following fees effective September 09, 2013 through September 01, 2019:
Records Management and Preservation Fee.....$10.00
Records Archive fee...........................................$10.00
Commissioner Joseph Palacios joined the meeting.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court had a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Approval of budget appropriation for $1,500 in the Sheriff's Office budget.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on items 1 and 2.
Vote: 5 - 0 - Unanimously
| Account: | Billing Date: | Amount: |
| 956-381-7900-050-3 | 8-9-2013 | 1,783.54 |
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Approval of 2013 appropriation of funds (Certified Rev. on CC 08/27/2013) for the Tax Office Fund (1100) in the amount of of $20,000.00 for the purchase of one new vehicle.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
| Vendor | Account No. | Billing Date | Amount |
| ATT | 956-682-6155-728-4 | 08/07/13 | $261.92 |
| ATT | 805227770 | 08/03/13 | $66.37 |
| Total | $328.29 |
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Requesting approval of the salary schedule for the FY14 TB Control - State program.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
NO ACTION taken on this item.
NO ACTION taken on this item.
NO ACTION taken on this item.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
| Invoice Date | Invoice | Vendor | Amount |
| 08/03/13 | 803358989 | AT & T Long Distance | $220.95 |
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Teresa Flores informed the Court of financial cuts the program has made in attempts to make up difference in Insurance Premiums which is $139.00 per employee.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
a. Aria Ranches Subdivision – Pct. 4 (Richard Garza)
NO ACTION taken on this item.
b. Macedonia Christian Academy – Pct. 1 (Santiago Curling)
c. Josue Subdivision – Pct. 3 (Josue Efrain Gonzalez)
On motion by COMMISSIONER, PCT. 2 HECTOR "TITO" PALACIOS, seconded by COMMISSIONER, PCT 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval on items b and c.
Vote: 5 - 0 Unanimously
2. Final Approval
a. BF Subdivision – Pct. 1 (Heberto & Fidela Garza)
On motion by COMMISSIONER, PCT. 2 HECTOR "TITO" PALACIOS, seconded by COMMISSIONER, PCT 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 Unanimously
b. El Gato Park Subdivision – Pct. 1 (Jeffry Parlet)
On motion by COMMISSIONER, PCT. 2 HECTOR "TITO" PALACIOS, seconded by COMMISSIONER, PCT 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 Unanimously
c. Donna ISD North High School – Pct. 1 (Roberto Loredo, Superintendent)
On motion by COMMISSIONER, PCT. 2 HECTOR "TITO" PALACIOS, seconded by COMMISSIONER, PCT 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 Unanimously
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 Unanimously
2. Approval of advanced funding agreement (AFA) between TXDOT and County of Hidalgo for CSJ#0921-02-312, Dicker Road from SP 115 to FM 2061.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 Unanimously
2. Approval 2013 appropriation of funds to Rd Maint (1200) program in the total amount of $65,422.27.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Approval of 2013 appropriation of funds from unreserved fund balance (1315) to program (039) Mile 6W project in the amount of $40,728.20
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 Unanimously
B. Discussion, consideration and approval to remove from county inventory building improvements attached as “Exhibit A”, located on Tract 2 out of Lot Fifteen (15), Section 245 of the Texas-Mexican Railway Company’s Survey of lands in Hidalgo County, TX, valued by appraisal report as being $0 due to age and condition of said improvements.
On motion by COMMISSIONER, PCT. 2 HECTOR "TITO" PALACIOS, seconded by COMMISSIONER, PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 Unanimously
C. Discussion, consideration, and approval to remove from inventory a 350 ft. Communication Tower and a Collection Site Guard Station attached as “Exhibit B” due to assets been destroyed (see attached affidavit).
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 Unanimously
D. Approval of certification of revenues, as certified by the County Auditor, for proceeds from the sale of land (3.49 acres (Tract 2) out of section 245 of Texas-Mexican Railway).
E. Approval of 2013 appropriation of funds to fund 1200 in the total amount of $188,579.31
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on items D and E.
Vote: 5 - 0 Unanimously
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT 3 JOE M. PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 Unanimously
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services for (on call services) in Pct No. 4.
| Evaluators | Naismith Engineering, Inc | Dos Logistics Inc | Millennium Engineering Group |
| Evaluators 1 | 93 | 98 | 95 |
| Ranking | 3 | 1 | 2 |
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 Unanimously
At this time, Commissioner Joseph Palacios stepped out.
C. Authority for the Purchasing Department to negotiate a professional engineering services contract with the No. 1 ranked firm of DOS LOGISTICS, INC. for:(on call services) in the Pct No. 4
On motion by COMMISSIONER, PCT 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 2 HECTOR "TITO" PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of general professional engineering services for the Warehouse facility project located in Pct No. 4.
| Evaluators | Naismith Engineering, Inc | Chanin Engineering LLC | Fulcrum Consulting Services |
| Evaluator 1 | 94 | 95 | 98 |
| Ranking | 3 | 2 | 1 |
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 2 HECTOR "TITO" PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
C. Authority for the Purchasing Department to negotiate a general professional engineering services contract with the No. 1 ranked firm of FULCRUM CONSULTING SERVICES for: the warehouse facility project in Pct No. 4.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR "TITO" PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Joseph Palacios joined the meeting.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR "TITO" PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 Unanimously
b. Authority to enter into a & approval of contract for the provision of Psychological Services (as mandated under Texas Administrative Code) with Dr. Gregorio Pina, III, PhD.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 Unanimously
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote to proceed to Executive Session.
Vote: 5 - 0 - Unanimously
NO ACTION was taken on items 23.A - 23.I.
NO ACTION taken on this item.
NO ACTION taken on this item.
NO ACTION taken on this item.
NO ACTION at this time and will proceed as directed.
Refer to Agenda Item 6.A.1 & 2.
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval in the amount of $500.00.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval in the amount of $60.00.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval in the amount of $2,319.65.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR.
, the Court made a UNANIMOUS vote of approval in the amount of $1,500.00.
Vote: 5 - 0 - Unanimously
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this item.
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote approval.
Vote: 5 - 0 - Unanimously
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of September, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 3, 2013.
Signed this 3rd day of September 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy