SPECIAL MEETING - August 27, 2013
BE IT REMEMBERED, that on this 27th day of August A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT August 27, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by Commissioner, PCT. 2 Hector "Tito" Palacios, seconded by Commissioner, PCT. 1 A.C. Cuellar, Jr., the Court made a UNANIMOUS vote of approval with the exception of 5.A, 10.A, 13.A, 13.B, 13.D, 13.F.1, 13.H, and 13.J.
Vote: 4 - 0
1.
AI-40425
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-40199
2013 - I.T. Dept. (1100)
Attachments:
B.
AI-40235
2013 - Constable Pct. #4 (1100)
Attachments:
C.
AI-40265
2013 - Right of Way (1200)
Attachments:
D.
AI-40212
2013 - 430th District Court (1100)
Attachments:
E.
AI-40299
2013 - County Court at Law #2 (1100)
Attachments:
F.
AI-40309
2013 - Insurance (1100)
Attachments:
G.
AI-40313
2013 - WIC (1292)
Attachments:
H.
AI-40330
2013 - Tax Office (1100)
Attachments:
I.
AI-40356
2013 - Pct. 2 Adm. (1200)
Attachments:
J.
AI-40365
2013 - County Court at Law #3 / Probate Court (1100)
Attachments:
K.
AI-40366
2013 - Sheriff's Federal Sharing - U.S. Treasury (Fund 1228)
Attachments:
L.
AI-40182
2013-WIC MINI OBESITY (1292)
Attachments:
M.
AI-40180
2013 - Safety Division (1100)
Attachments:
N.
AI-40166
2013 - County Wide Mechanic Shop (1200)
Attachments:
O.
AI-40170
2013 - 398th District Court (1100)
Attachments:
P.
AI-40157
2013 - Health & Human Services Dept. (1293)
Attachments:
Q.
AI-40142
2013 - County Clerks Office (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-40163
Constable Precinct No. 4
Approval of interdepartmental transfer from County Wide Administration- Contingency to Constable Precinct No. 4 in the total amount of $1,777.95 to fund the prorated salaries and fringe benefit expenditures of a new position previously approved by CC on 07/30/13 (REF: 39664)
Approval of interdepartmental transfer from County Wide Administration- Contingency to Constable Precinct No. 4 in the total amount of $1,777.95 to fund the prorated salaries and fringe benefit expenditures of a new position previously approved by CC on 07/30/13 (REF: 39664)
Attachments:
B.
AI-40340
2013 Insurance (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm. Contingency to Insurance in the amount of $3,118.89.
Approval of 2013 interdepartmental transfer from Co. Wide Adm. Contingency to Insurance in the amount of $3,118.89.
Attachments:
C.
AI-40348
BCAP Pct. #4 (1200):
Approval of 2013 interdepartmental transfer from BCAP program no.028 to Pct.4 BCAP Hoehn Drive Subdivision, program no.329, in the total amount of $1,400.00.
Approval of 2013 interdepartmental transfer from BCAP program no.028 to Pct.4 BCAP Hoehn Drive Subdivision, program no.329, in the total amount of $1,400.00.
Attachments:
4.
Planning Department:
A.
AI-40319
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
5.
Monthly Fee Reports:
A.
AI-40171
District Clerk
Fee Report for the month of July 2013 $568,125.78
No Action on this item.
Fee Report for the month of July 2013 $568,125.78
No Action on this item.
Attachments:
6.
Executive Officer - Valde Guerra:
A.
AI-40318
332nd District Court:
Approval of travel reimbursement for Judge Mario E., Ramirez, Jr. in the amount of $ 1,075.44 for expenses incurred while attending the 76th Annual National Council of Juvenile & Family Court Judges Conference on July 14-18, 2013
Approval of travel reimbursement for Judge Mario E., Ramirez, Jr. in the amount of $ 1,075.44 for expenses incurred while attending the 76th Annual National Council of Juvenile & Family Court Judges Conference on July 14-18, 2013
Attachments:
7.
Tax Refunds:
A.
AI-40211
| ACCOUNT NUMBER | PAYER | AMOUNT |
| A1800.00.038.0007.02 | REY'S AUTO PARTS & AUTO SALES | $4,731.15 |
Attachments:
8.
Membership Dues:
A.
AI-40201
Auditor's Office:
Requesting approval to pay 2013-2014 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 (requisition 241798).
Requesting approval to pay 2013-2014 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 (requisition 241798).
Attachments:
9.
Auditor's Office:
A.
AI-40177
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of July 2013.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
Attachments:
10.
Health & Human Services Department:
A.
AI-40129
1. Requesting authorization and approval to replenish Health Clinic bank account.
2. Requesting authorization and approval to direct Ms. Norma Garcia, Hidalgo County Treasurer, to generate a check in the amount of $172.03 payable to Hidalgo County Health & Human Services Dept. in order to adhere to the above action.
2. Requesting authorization and approval to direct Ms. Norma Garcia, Hidalgo County Treasurer, to generate a check in the amount of $172.03 payable to Hidalgo County Health & Human Services Dept. in order to adhere to the above action.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR.,the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
11.
County Treasurer:
A.
AI-40210
Approval of the Hidalgo County Monthly Investment Report for the month of April 2013, May 2013 and June 2013.
12.
Budget & Management:
A.
AI-40306
Self-Insured (2202)
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 08/01-15/2013 in the amount of $ 59,825.41 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 08/01-15/2013 in the amount of $ 59,825.41 and requesting approval of wire transfer.
Attachments:
13.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-39990
Presentation for consideration, discussion, acceptance and approval of following with REIM Construction, Inc. for Minnesota Road West "I" Road project, as submitted and recommended by project engineer, Raul Sesin, contract # C-12-273-12-28:
1. Application for Final Payment in the amount of $
2. Application for Retainage in the amount of $
3. Certificate of Construction Completion reflecting the completion date of May 2, 2013.
NO ACTION was taken on this item.
1. Application for Final Payment in the amount of $
2. Application for Retainage in the amount of $
3. Certificate of Construction Completion reflecting the completion date of May 2, 2013.
NO ACTION was taken on this item.
B.
AI-40000
Requesting approval of payment for Invoice #452501/11/XV in the amount of $ 400.70 submitted by Dannenbaum Engineering Company in connection to contract #C-10-101A-10-05-AIA Agreement for: "Building Repairs and/or Additions and Renovations to the W.I.C. Offices located in Edinburg, Texas on the North Side of Richardson Road and East of Doolittle Road within Hidalgo County Precinct No. 4"
Attachments:
C.
AI-40159
Requesting approval to exercise the first of two (2) one (1) year extension option as provided under the current contract between Hidalgo County Health Department and Dr. Ivan Melendez for "Chief Physician Services" under the same rates, terms and conditions. (C-11-138-08-30)
Attachments:
D.
AI-40294
Requesting authority to exercise the additional Three (3) Year term as provided in current contract# C-11-019-09-06) for: "INMATE PAY TELEPHONE SERVICES" for the HIDALGO COUNTY SHERIFF'S OFFICE, under the same rates, terms and conditions with GTL/VALUE ADDED COMMUNICATIONS, INC. (VACI).
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0
Attachments:
E.
AI-40334
Requesting authority to re-advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Drainage Spillway Construction for Hoehn Drive Subdivision an Hidalgo County Pct 4 BCAP project (cc previously approved on 07-30-13) as no bids were received.
Attachments:
F.
AI-40353
1. Authority to exercise the one (1) year extension option as provided under current contract for "Lease of Space in the City of Alamo" for Hidalgo County WIC Program under the same rates, terms, and conditions with GBB Rentals, LTD.
On Motion by Commissioner Pct 1, A.C. Cuellar, Jr. seconded by Commissioner Pct 4, Joseph Palacios, the Court made a UNANIMOUS vote of approval for this item.
Vote: 4-0-Unanimously
2. Authority to exercise the one (1) year extension option as provided under current contract for "Armored Car Services" for Hidalgo County under the same rates, terms, and conditions with Rochester Armored Car Co., Inc.
On Motion by Commissioner Pct 1, A.C. Cuellar, Jr. seconded by Commissioner Pct 4, Joseph Palacios, the Court made a UNANIMOUS vote of approval for this item.
Vote: 4-0-Unanimously
2. Authority to exercise the one (1) year extension option as provided under current contract for "Armored Car Services" for Hidalgo County under the same rates, terms, and conditions with Rochester Armored Car Co., Inc.
Attachments:
G.
AI-40360
TAX OFFICE:
1. Requesting approval and authority to execute user service agreement with Egnyte Hybrid Cloud . for the Tax Office through requisition #236055 in the amount of $539.88 per year.
2. Acceptance and approval of the continuation of the maintenance services with EGNYTE Hybrid Cloud "Online Service through assigned requisition #236055 in the amount of $539.88 followed by an approved purchase order including any online services renewals through the life term of the item by Tax Assessor-Collector Department;
3. Approval to pay the continuation annual renewal fees in the amount of $539.88 including the signing of required documents by County Judge or Court Member.
1. Requesting approval and authority to execute user service agreement with Egnyte Hybrid Cloud . for the Tax Office through requisition #236055 in the amount of $539.88 per year.
2. Acceptance and approval of the continuation of the maintenance services with EGNYTE Hybrid Cloud "Online Service through assigned requisition #236055 in the amount of $539.88 followed by an approved purchase order including any online services renewals through the life term of the item by Tax Assessor-Collector Department;
3. Approval to pay the continuation annual renewal fees in the amount of $539.88 including the signing of required documents by County Judge or Court Member.
Attachments:
H.
AI-40371
Acceptance and approval of request for payment on Invoice #1223400-8 in the amount of $ 100,071.63 as submitted by CAS Companies in connection with the "Hidalgo County Renovations and Annex of Modular Buildings" Project-12-204-OGG/ PO#682714.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS,the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0
Attachments:
I.
AI-40372
1. Acceptance and approval of request for payment on Invoice #1223400-9 (Final) in the amount of $ 68,460.81 as submitted by CAS Companies in connection with the "Hidalgo County Renovations and Annex of Modular Buildings" Project-12-204-OGG/ PO#682714.
2. Acceptance and approval of "Certificate of Substantial Completion" as submitted by JOC, CAS Companies , reflecting the completion date of 08/22/2013 for "Project #2012-204-10-16-OGG- Project Hidalgo County Renovations and Annex of Modular Buildings".
2. Acceptance and approval of "Certificate of Substantial Completion" as submitted by JOC, CAS Companies , reflecting the completion date of 08/22/2013 for "Project #2012-204-10-16-OGG- Project Hidalgo County Renovations and Annex of Modular Buildings".
Attachments:
J.
AI-40373
Acceptance and approval of request for payment of Invoice #1102707-14 in the amount of $30,764.39 submitted by CAS Companies in connection with the "Hidalgo County Morgue Renovation" Project amid PO#663746 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS,the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 27th day of August, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 27, 2013.
Signed this 27th day of August 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 27th day of August, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 27, 2013.
Signed this 27th day of August 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy