SPECIAL MEETING - September 3, 2013
BE IT REMEMBERED, that on this 3rd day of September A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT September 03, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by Commissioner, PCT. 4 Joseph Palacios, seconded by Commissioner, PCT. 3 Joe M. Flores, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0
1.
AI-40502
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-40488
2013 - Insurance (1100)
Attachments:
B.
AI-40271
2013 - Fire Marshal's Office (1100)
Attachments:
C.
AI-40280
2013 - Human Services (1100)
Attachments:
D.
AI-40315
2013 - Constable Pct 1 (1284)
Attachments:
E.
AI-40324
2013 - HIDTA US Justice (1254)
Attachments:
F.
AI-40325
2013 - HIDTA US Treasury (1252)
Attachments:
G.
AI-40347
2013 - Pct. 4 CO2010A&B (1342)
Attachments:
H.
AI-40465
2013 - Pct. 2 Parks (1100)
Attachments:
I.
AI-40397
2013 - Pct 2 Dicker Rd (1200)
Attachments:
J.
AI-40403
2013 - Pct. 4 Parks (1100)
Attachments:
K.
AI-40423
2013 - Pct. 4 Rd. Maint (1200)
Attachments:
L.
AI-40455
2013 - 332nd District Court (1100)
Attachments:
M.
AI-40229
2013 - County Court at Law #6 (1100)
Attachments:
N.
AI-40225
2013 - Justice Court Tech (1242)
Attachments:
O.
AI-40239
2013 - Purchasing (1100)
Attachments:
P.
AI-40385
2013 - Public Defender's (1282)
Attachments:
Q.
AI-40415
2013 - County Wide Mechanic Shop (1200)
Attachments:
R.
AI-40441
2013 - Elections Department (1100)
Attachments:
S.
AI-40327
2013 - Elections Department (1100)
Attachments:
T.
AI-40224
2013 - Elections Department (1100)
Attachments:
U.
AI-40342
2013 - Hidalgo County Sheriff's Office (1100)
Attachments:
V.
AI-40335
2013 - J.P. Pct 1, Pl. 1 (1100)
Attachments:
W.
AI-40243
2013 - Human Resources (1100)
Attachments:
3.
Planning Department:
A.
AI-40437
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
4.
Monthly Fee Reports:
A.
AI-40236
July 2013 - District Attorney's Office - Checks Monthly Fees Report
Attachments:
B.
AI-40237
July 2013 - District Attorney's Office - Justice Courts Collection Report
Attachments:
C.
AI-40238
June 2013 (Revised) - District Attorney's Office - Checks Monthly Fees Report
Attachments:
5.
Right of Way - Permits:
A.
AI-40279
North Alamo Water Supply Corporation:
* Rose Gardens Apartments: 1. Bore an 6" waterline with a 12" PVC casing 1,300 feet west of the center line of I Road on the North and South side of Minnesota Road.
* North Alamo WSC is proposing to bore and encase a 12- inch PVC waterline to cross from the south right-of-way line to the north right-of-way line of Mile 17 1/2 North. The proposed waterline will consist of 40 lineal feet of 12-inch PVC pipe and 30 lineal feet of 20- inch x 3/8 inch steel casing. The proposed casing will be installed at a minimum of 40-inches below natural ground. In addition, the said waterline will be located 27.5 feet east from the intersection of said Mile 2 West and Mile 17 1/2 North.
* North Alamo WSC is proposing to bore and encase a 12-inch PVC waterline to cross from the south right-of-way line to the north right-of-way line of Mile 17 North. The proposed waterline will consist of 187 lineal feet of 12-inch PVC pipe and 28 lineal feet of 20-inch x 3/4 inch steel casing to cross said Mile 17 North. The proposed casing and waterline will be installed at a minimum of 40-inches below natural ground. In addition, the said waterline will be located 15.0- feet east from the centerline of Mile 2 West.
* North Alamo WSC is proposing to bore and encase a 12-inch PVC waterline to cross from the east right-of-way line to the west right-of-way line of Mile 2 West. The proposed waterline will consist of 40 lineal feet of 12-inch PVC pipe and 40 lineal feet of 20-inch x 3/8 inch steel casing. The proposed casing will be installed at a minimum of 40-inches below natural ground. In addition, the said waterline will be located 700.0- feet north from the centerline of Mile 17 North.
* North Alamo WSC is proposing to bore and encase a 12-inch PVC waterline to cross from the west right-of-way line to the east right-of-way line of Mile 2 West. The proposed waterline will consist of 40 lineal feet of 12-inch PVC pipe and 30 lineal feet of 20-inch x 3/8 inch steel casing. The proposed casing will be installed at a minimum of 40-inches below natural ground. In addition, the said waterline will be located 27.5 feet south from the intersection of said Mile 17 1/2 North and Mile 2 West.
* Rose Gardens Apartments: 1. Bore an 6" waterline with a 12" PVC casing 1,300 feet west of the center line of I Road on the North and South side of Minnesota Road.
* North Alamo WSC is proposing to bore and encase a 12- inch PVC waterline to cross from the south right-of-way line to the north right-of-way line of Mile 17 1/2 North. The proposed waterline will consist of 40 lineal feet of 12-inch PVC pipe and 30 lineal feet of 20- inch x 3/8 inch steel casing. The proposed casing will be installed at a minimum of 40-inches below natural ground. In addition, the said waterline will be located 27.5 feet east from the intersection of said Mile 2 West and Mile 17 1/2 North.
* North Alamo WSC is proposing to bore and encase a 12-inch PVC waterline to cross from the south right-of-way line to the north right-of-way line of Mile 17 North. The proposed waterline will consist of 187 lineal feet of 12-inch PVC pipe and 28 lineal feet of 20-inch x 3/4 inch steel casing to cross said Mile 17 North. The proposed casing and waterline will be installed at a minimum of 40-inches below natural ground. In addition, the said waterline will be located 15.0- feet east from the centerline of Mile 2 West.
* North Alamo WSC is proposing to bore and encase a 12-inch PVC waterline to cross from the east right-of-way line to the west right-of-way line of Mile 2 West. The proposed waterline will consist of 40 lineal feet of 12-inch PVC pipe and 40 lineal feet of 20-inch x 3/8 inch steel casing. The proposed casing will be installed at a minimum of 40-inches below natural ground. In addition, the said waterline will be located 700.0- feet north from the centerline of Mile 17 North.
* North Alamo WSC is proposing to bore and encase a 12-inch PVC waterline to cross from the west right-of-way line to the east right-of-way line of Mile 2 West. The proposed waterline will consist of 40 lineal feet of 12-inch PVC pipe and 30 lineal feet of 20-inch x 3/8 inch steel casing. The proposed casing will be installed at a minimum of 40-inches below natural ground. In addition, the said waterline will be located 27.5 feet south from the intersection of said Mile 17 1/2 North and Mile 2 West.
Attachments:
B.
AI-40400
1. Melden & Hunt, Inc.
* (Minnesota Road) A proposed 4" PVC sewer force main line parallel and 6 feet inside the East R.O.W. of Minnesota Road. Beginning at Cavazos Perez Elementary property and crossing Minnesota to the East and 6 feet inside the East R.O.W. at a distance approximately 1664 feet North of Mile 3 Road and continuing North along said alignment a distance of 3605 feet. The proposed sewer line will be bored where it crosses Minnesota Road.
2. Texas Gas Services a Division of ONEOK:
* On Cantu Road approximately 538 feet North of Monte Cristo Road will be boring Cantu Road to replace an existing line.
3. Paramount Citrus Holdings, LLC c/o Halff Associates, Inc.
* Improvement will include boring an 8 inch water line across E. Goodwin Road approximately 1200 linear feet south of
Mile 2. The proposed water line will provide a water loop for the Agua SUD.
* (Minnesota Road) A proposed 4" PVC sewer force main line parallel and 6 feet inside the East R.O.W. of Minnesota Road. Beginning at Cavazos Perez Elementary property and crossing Minnesota to the East and 6 feet inside the East R.O.W. at a distance approximately 1664 feet North of Mile 3 Road and continuing North along said alignment a distance of 3605 feet. The proposed sewer line will be bored where it crosses Minnesota Road.
2. Texas Gas Services a Division of ONEOK:
* On Cantu Road approximately 538 feet North of Monte Cristo Road will be boring Cantu Road to replace an existing line.
3. Paramount Citrus Holdings, LLC c/o Halff Associates, Inc.
* Improvement will include boring an 8 inch water line across E. Goodwin Road approximately 1200 linear feet south of
Mile 2. The proposed water line will provide a water loop for the Agua SUD.
Attachments:
6.
Tax Refunds:
A.
AI-40328
| Account Number | Payer | Amount |
| M2350.01.000.0004.00 | TRPTS Paying For ALDO US | $8,312.41 |
| M2350.01.000.0004.00 | TRPTS Paying For 3M Company | $8,630.97 |
Attachments:
7.
Membership Dues:
A.
AI-40244
Fire Marshal:
Discussion, consideration, and approval of membership dues in the amount of $110.00 for International Association of Arson Investigators for Deputy Fire Marshal Rolando Casas. Renewal will cover 9/1/13 through 9/1/14. (Req. #241844)
Discussion, consideration, and approval of membership dues in the amount of $110.00 for International Association of Arson Investigators for Deputy Fire Marshal Rolando Casas. Renewal will cover 9/1/13 through 9/1/14. (Req. #241844)
Attachments:
B.
AI-40404
Auditors Office (1100):
Requesting approval to pay 2013-2014 membership dues to The Institute of Internal Auditors for Maria Arcilia Duran, CPA, and Yvonne Torres, Revenue Audit Supervisor, in the amount of $125.00 each (Requisition 242483).
Requesting approval to pay 2013-2014 membership dues to The Institute of Internal Auditors for Maria Arcilia Duran, CPA, and Yvonne Torres, Revenue Audit Supervisor, in the amount of $125.00 each (Requisition 242483).
Attachments:
C.
AI-40401
Public Defender's Office (1282):
1. Requesting approval to pay State Bar of Texas Juvenile Law Section Membership dues for Jennifer Narvaez, Deputy Public Defender and Michael Parson, Public Defender II, in the amount of $25.00 each - Requisition #242482 ($50.00 total).
2. Requesting approval to pay Hidalgo County Bar Association Membership Dues for Jennifer Narvaez, Deputy Public Defender, in the amount of $75.00, Requisition #242481
(with authority for County Treasurer to issue payments after review, audit, and processing procedures are completed by County Auditor.)
1. Requesting approval to pay State Bar of Texas Juvenile Law Section Membership dues for Jennifer Narvaez, Deputy Public Defender and Michael Parson, Public Defender II, in the amount of $25.00 each - Requisition #242482 ($50.00 total).
2. Requesting approval to pay Hidalgo County Bar Association Membership Dues for Jennifer Narvaez, Deputy Public Defender, in the amount of $75.00, Requisition #242481
(with authority for County Treasurer to issue payments after review, audit, and processing procedures are completed by County Auditor.)
Attachments:
8.
Urban County:
A.
AI-40291
Request for approval of one (1) applicant in the City of Mercedes and one (1) applicant in the City of Edcouch under the HOME Owner-Occupied Housing Rehabilitation Program.
Attachments:
9.
Budget & Management:
A.
AI-40152
1. Approval of reimbursement in the amount of $752,910.38 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 08/03/13 to 08/16/13.
2. Approval of wire transfer to cover claims paid.
| 08/03-09/13 | $276,714.24 |
| 08/10-16/13 | $476,196.14 |
| TOTAL | $752,910.38 |
2. Approval of wire transfer to cover claims paid.
Attachments:
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-40467
Discussion, consideration and approval of Payment Application No. 1 to 2GS, L.L.C. for the McColl Road Overlay Curb & Gutter Improvements, as submitted and recommended by project engineer, Raul Sesin, contract # C-13-139-05-21 in the amount of $6,091.20.
Attachments:
B.
AI-40469
Acceptance and approval of Change Order No.1 reflecting an increase of $1,951.01 for additional Linear feet of Curb and Gutter with contractor 2GS, L.L.C. for the Pct. 2 McColl Road Overlay Curb & Gutter Improvements, as submitted through project engineer Raul Sesin (C-13-139-05-21).
C.
AI-40473
Acceptance and approval of payment for Invoice #3393 in the amount of $43,385.85 for professional services rendered & submitted by Ramiro Gutierrez Engineering Corporation through Contract C-12-314-01-29 (WA #2) for the Thomas Road project.
Attachments:
D.
AI-39806
Requesting approval to exercise the sixty (60) day extension option as provided under the current contract between Hidalgo County and Johnson Controls for "Service & Repair of Chillers and General HVAC Equipment", under the same rates, terms and conditions, so as to have no lapse in services while the procurement process is completed.
Attachments:
E.
AI-40343
1.Approval to rescind the following actions taken by Commissioners' Court on August 20, 2013;
a. Agenda Item #39819 for the approval of the "master" Commercial Alarm Monitoring Agreement as awarded under TASB Buyboard under contract #325-09/401-12
b. Agenda Item #39819 for the approval & authority to enter into a three (3) year commercial alarm monitoring services and execute vendor's required commercial alarm monitoring agreement with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the Elections and Treasurer's Office
2. Requesting approval of the "master" Commercial Alarm Monitoring Agreement as required by vendor, Superior Alarms
a. Requesting approval & authority to enter into a three (3) year commercial alarm monitoring services and execute vendor's required commercial alarm monitoring agreement with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the Elections (239885), Treasurer's (240526) and Sheriff's Office (241147) in the amount of $15.00/month.
a. Agenda Item #39819 for the approval of the "master" Commercial Alarm Monitoring Agreement as awarded under TASB Buyboard under contract #325-09/401-12
b. Agenda Item #39819 for the approval & authority to enter into a three (3) year commercial alarm monitoring services and execute vendor's required commercial alarm monitoring agreement with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the Elections and Treasurer's Office
2. Requesting approval of the "master" Commercial Alarm Monitoring Agreement as required by vendor, Superior Alarms
a. Requesting approval & authority to enter into a three (3) year commercial alarm monitoring services and execute vendor's required commercial alarm monitoring agreement with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the Elections (239885), Treasurer's (240526) and Sheriff's Office (241147) in the amount of $15.00/month.
F.
AI-40339
Requesting authority to purchase fax service agreement through a purchase order with company's response as to acceptance of purchase order not executed agreement, with Copy Graphics through Requisition # 240697 for the following: Total of $585.00 per year for (3) CANON LC-2050P with effective dates of agreement from 8-21-13 to 8-20-14.
Attachments:
G.
AI-40317
Requesting authority to advertise a request for proposals and approval of procurement packet (i.e. legal notice, requirements, draft contract, etc.) as attached hereto for: "Title Company Services POOL" for Hidalgo County, including the re-advertising to project in the event no proposals are received and/or rejection of responses received.
Attachments:
H.
AI-40274
Approval to add/delete fuel card(s) and/or driver(s) for:
Puchasing = delete driver
Juvenile Probation = Fuel Card
Headstart Program = add drivers
Puchasing = delete driver
Juvenile Probation = Fuel Card
Headstart Program = add drivers
Attachments:
I.
AI-40227
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County (all funding sources, programs & entities)- "EN-1 Road Stabilizer Material" RFB No.: 2013-159-MEG including the re-advertising of project in the event no bid responses are received and/or are rejected and the project is still required.
J.
AI-40223
Tax Office:
1. Requesting authority to enter into a 12-month maintenance service renewal with Pitney Bowes, Inc. for $559.00/year through requisition #231143, from 03/01/13 to 02/28/14.
2. Acceptance and approval of the continuation of the maintenance services with PITNEY BOWES "Maintenance Renewal for Automatic Electric Mail Opener" through assigned requisition #231143 in the amount of $559.00 followed by an approved purchase order including any annual maintenance services renewals through the life term of the item by Tax Assessor-Collector Department;
3. Approval to pay the continuation annual renewal fees in the amount of $559.00 including the signing of required documents by County Judge or Court Member.
1. Requesting authority to enter into a 12-month maintenance service renewal with Pitney Bowes, Inc. for $559.00/year through requisition #231143, from 03/01/13 to 02/28/14.
2. Acceptance and approval of the continuation of the maintenance services with PITNEY BOWES "Maintenance Renewal for Automatic Electric Mail Opener" through assigned requisition #231143 in the amount of $559.00 followed by an approved purchase order including any annual maintenance services renewals through the life term of the item by Tax Assessor-Collector Department;
3. Approval to pay the continuation annual renewal fees in the amount of $559.00 including the signing of required documents by County Judge or Court Member.
Attachments:
K.
AI-40076
389th District Court:
Requesting authority to add 1 fax lan line to a previously approved 36-month copier (capital) lease agreement consent agenda on 3/26/2013 AI-36273 through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract number 985-L2 through requisition #236796 in the amount of $19.27. This agreement modifies the current copier lease with a total copier lease payment of $263.86/month.
Requesting authority to add 1 fax lan line to a previously approved 36-month copier (capital) lease agreement consent agenda on 3/26/2013 AI-36273 through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract number 985-L2 through requisition #236796 in the amount of $19.27. This agreement modifies the current copier lease with a total copier lease payment of $263.86/month.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of September, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 3, 2013.
Signed this 3rd day of September 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of September, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 3, 2013.
Signed this 3rd day of September 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy