SPECIAL MEETING - September 17, 2013
BE IT REMEMBERED, that on this 17th day of September A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT September 17, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On the motion by Commissioner PCT. 4, Joseph Palacios, seconded by Commissioner PCT. 1, A.C. Cuellar, Jr., the Court made a Unanimous vote of approval for the exception of items 9.B, 9.D, and 9.I.2, to be pulled for discussion.
Vote: 5 - 0 Unanimously
1.
AI-40786
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-40527
2013 - Justice Crt Tech (1242)
Attachments:
B.
AI-40546
2013 - I. T. Department (1100)
Attachments:
C.
AI-40487
2013 - J.P. Pct. 2 Pl. 1 (1100)
Attachments:
D.
AI-40640
2013 - J.P. Pct. 5, Pl. 1 (1100)
Attachments:
E.
AI-40476
2013 - J.P. 3 PL. 2 (1100)
Attachments:
F.
AI-40643
2013 - Tax Office (1100)
Attachments:
G.
AI-40654
2013 - County Clerk's Dept. (1100)
Attachments:
H.
AI-40660
2013 - County Court at Law #8 (1100)
Attachments:
I.
AI-40475
2013 - Constable Pct. 1 (1100)
Attachments:
J.
AI-40523
2013 - Sheriff's Office-Jail (1100)
Attachments:
K.
AI-40521
2013 - Sheriff's Department (1100)
Attachments:
L.
AI-40744
2013 - Human Services (1100)
Attachments:
M.
AI-40740
2013 - County Judge (1100)
Attachments:
N.
AI-40636
2013 – Pct. 1 CRC (1100)
Attachments:
O.
AI-40656
2013 - Pct. 2 CRC (1100)
Attachments:
P.
AI-40501
2013 - Pct. #2 Rd Maint (1200)
Attachments:
Q.
AI-40657
2013 - Pct. 2 Sanitation (1100)
Attachments:
R.
AI-40606
2013 - Pct. 4 Rd. Maint. (1200)
Attachments:
S.
AI-40723
2013 - Pct. 4 Sanitation (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-40682
Pct.1 Rd Maint (1200):
Approval of 2013 interdepartmental transfer from Rd Maint. program no.005 to Intlcl MI7N(FM88-FM1015), program no.085, in the total amount of $1,455.80.
Approval of 2013 interdepartmental transfer from Rd Maint. program no.005 to Intlcl MI7N(FM88-FM1015), program no.085, in the total amount of $1,455.80.
Attachments:
B.
AI-40663
Arbitrage Calculation (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm- Contingency to Arbitrage Calculation in the total amount of $4,000.00 to fund arbitrage reports for the 2004 & 2007 Tax Notes.
Approval of 2013 interdepartmental transfer from Co. Wide Adm- Contingency to Arbitrage Calculation in the total amount of $4,000.00 to fund arbitrage reports for the 2004 & 2007 Tax Notes.
Attachments:
C.
AI-40742
Approval of 2013 interdepartmental transfer from Pct. 4 Parks (Program 009) to Pct. 4 Sanitation (Program 001) in the amount of $1,300.00.
Attachments:
D.
AI-40724
Pct. 2 S. Tower Little Mexico (1200):
Approval of interdepartmental transfer in the amount of $30,000 from Pct. 2 Road Maintenance to Pct. 2 S. Tower (Little Mexico)
Approval of interdepartmental transfer in the amount of $30,000 from Pct. 2 Road Maintenance to Pct. 2 S. Tower (Little Mexico)
Attachments:
E.
AI-40720
2013 IT Countywide (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to IT Countywide in the amount of $180,876.00 to fund software, computer equipment, & related maintenance support services in relation to the Odyssey Judge's Edition software.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to IT Countywide in the amount of $180,876.00 to fund software, computer equipment, & related maintenance support services in relation to the Odyssey Judge's Edition software.
Attachments:
F.
AI-40717
2013 Co. Wide Adm. (1100):
Approval of 2013 interdepartmental transfer from Public Defense to Co. Wide Adm.-Contingency in the amount of $180,876.00.
Approval of 2013 interdepartmental transfer from Public Defense to Co. Wide Adm.-Contingency in the amount of $180,876.00.
Attachments:
G.
AI-40650
Pct. 2 Rancho Blanco Road (1200):
Approval of 2013 interdepartmental transfer from Pct 2 Rd Maint. into Pct 2 Rancho Blanco Rd. in the amount of $75,000.00
Approval of 2013 interdepartmental transfer from Pct 2 Rd Maint. into Pct 2 Rancho Blanco Rd. in the amount of $75,000.00
Attachments:
4.
Interfund transfers:
A.
AI-40037
CO2001 - Pct. 2 (1331):
1. Approval of 2013 interfund transfer from TxDot - FM2061 Jackson (DCKR-1.5MS RDGE) to CO2001-Pct 2 (Fund 1331) in the total amount of $165,801.07.
CO2006 - Pct. 2 (1336):
2. Approval of 2013 interfund transfer from TxDot - FM 907 Outfall Channel (Fund 1315) to CO2006-Pct 2 (Fund 1336) in the amount of $262,022.00.
CO2009 - Pct. 2 (1339):
3. Approval of 2013 interfund transfer from TxDot - S. McColl Road (Fund 1315) to CO2009-Pct 2 (Fund 1339) in the amount of $44,031.37.
Pct. 2 Rd Maintenance (1200):
4. Approval of 2013 interfund transfer from various TxDot projects (Fund 1315) to Pct 2 - Rd Maintenance (Fund 1200) in the total amount of $288,153.70.
1. Approval of 2013 interfund transfer from TxDot - FM2061 Jackson (DCKR-1.5MS RDGE) to CO2001-Pct 2 (Fund 1331) in the total amount of $165,801.07.
CO2006 - Pct. 2 (1336):
2. Approval of 2013 interfund transfer from TxDot - FM 907 Outfall Channel (Fund 1315) to CO2006-Pct 2 (Fund 1336) in the amount of $262,022.00.
CO2009 - Pct. 2 (1339):
3. Approval of 2013 interfund transfer from TxDot - S. McColl Road (Fund 1315) to CO2009-Pct 2 (Fund 1339) in the amount of $44,031.37.
Pct. 2 Rd Maintenance (1200):
4. Approval of 2013 interfund transfer from various TxDot projects (Fund 1315) to Pct 2 - Rd Maintenance (Fund 1200) in the total amount of $288,153.70.
Attachments:
5.
Planning Department:
A.
AI-40670
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
6.
Membership Dues:
A.
AI-40664
Fire Marshal (1100):
Discussion, consideration, and approval of membership dues in the amount of $110.00 for International Association of Arson Investigators for Juan Martinez, Fire Marshal. Renewal through 10/1/14. Due date 10/1/13. Requisition #243434.
Discussion, consideration, and approval of membership dues in the amount of $110.00 for International Association of Arson Investigators for Juan Martinez, Fire Marshal. Renewal through 10/1/14. Due date 10/1/13. Requisition #243434.
Attachments:
7.
Urban County:
A.
AI-40542
Request approval to enter into one (1) "Homebuyer Assistance Program” Contract under the Home Program.
Attachments:
8.
Budget & Management:
A.
AI-40463
1. Approval of reimbursement in the amount of $1,061,382.95 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 08/17/13 to 08/30/13.
| 08/17-23/13 | $ 401,716.00 |
| 08/24-30/13 | $ 659,666.95 |
| TOTAL | $1,061,382.95 |
2. Approval of wire transfer to cover claims paid.
Attachments:
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-40355
County Clerk's Office:
Requesting authority to enter into a 36-month (7) new copier (capital) lease and maintenance agreements through our membership participation with (DIR) Texas Department of Information Resources awarded vendor RICOH Americas Corporation contract #1674 through the following requisitions;
Requesting authority to enter into a 36-month (7) new copier (capital) lease and maintenance agreements through our membership participation with (DIR) Texas Department of Information Resources awarded vendor RICOH Americas Corporation contract #1674 through the following requisitions;
| Requisiton | Location | Description | Amount | Account # |
| 239236 | Chief Deputy | MPC 400 | $177.52 | 3-1100-415-40-180-001-0-601/432 3-1237-415-40-180-003-0-780 |
| 242365 | Collection Department | MP 2852 | $88.98 | 3-1100-415-40-180-001-0-432/601/780 |
| 242604 | McAllen Substation | MP 2852 | $88.98 | 3-1100-415-40-180-001-0-432/601/780 |
| 242713 | Vitals / Probate | MP 5002 | $266.37 | 3-1237-415-40-180-003-0-432/601/780 |
| 242750 | Criminal Department | MP 5002 | $314.37 | 3-1100-415-40-180-001-0-432/601/780 |
| 242581 | Recording Department | MP 5002 | $282.37 | 3-1237-415-40-180-003-0-432/601/780 |
| 242376 | Civil Department | MP 5002 | $250.37 | 3-1100-415-40-180-001-0-432/601/780 |
Attachments:
B.
AI-40478
Acceptance and approval of payment for Invoice #3371 in the amount of $45,618.85 for professional services rendered & submitted by Ramiro Gutierrez Engineering Corporation through Contract C-12-314-01-29 (Supplemental Agreement # 4) for the Nolana Loop project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval subject to clarification from TXDOT.
Vote: 5 - 0
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval subject to clarification from TXDOT.
Vote: 5 - 0
Attachments:
C.
AI-40499
Request approval to declare EXHIBIT A as surplus for the purpose of destruction with the assistance of the Hidalgo County Sheriff's Office. Constable PCT2 has no further use for the uniforms and will be destroyed to avoid the unlawful use of said uniforms.
Attachments:
D.
AI-40509
Requesting approval of payment for Invoice# 452504/06/XV ($11,757.15) submitted by Dannenbaum Engineering Company in connection to "Architectural Services"under AIA# C-11-097A-02-28 (PO#675757) for: "Building Repairs and/or Additions and Renovations"-Pct 4 for PROJECT: "Restitution Center on "M" Rd located on 1124 N. M Rd. in Edinburg, Texas within Hidalgo County Precinct No. 4"
On motion by COMMISSIONER PCT.1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval with correctioned amount of $15,485.93.
Vote: 5 - 0
On motion by COMMISSIONER PCT.1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval with correctioned amount of $15,485.93.
Vote: 5 - 0
Attachments:
E.
AI-39612
Human Resources Department:
Acceptance and approval of the continuation of the maintenance services with Office Communications Systems Inc. d/b/a Toshiba Business Solutions for the "Toshiba Monochrome MFP-eStudio520" through assigned requisition 242130 in the amount of $1,400.00 for 200,000 copies per year inasmuch as no signed document is required including any annual maintenance services renewals through the life term of the item by Human Resources Department.
Attachments:
F.
AI-40344
Tax Office:
1. Requesting authority to enter into a 12-month maintenance service with Pitney Bowes, Inc. for $2,313.00/year through requisition #241218, from 09/01/13 to 08/31/14.
2. Acceptance and approval of the continuation of the equipment maintenance services with PITNEY BOWES "Mailing Systems Products for DI600 4 Station Postage Meter" through assigned requisition #241218 in the amount of $2,312.00 followed by an approved purchase order including any annual equipment maintenance renewals through the life term of the item by Tax Assessor-Collector Department;
3. Approval to pay the continuation annual renewal fees in the amount of $2,313.00 including the signing of required documents by County Judge or Court Member.
1. Requesting authority to enter into a 12-month maintenance service with Pitney Bowes, Inc. for $2,313.00/year through requisition #241218, from 09/01/13 to 08/31/14.
2. Acceptance and approval of the continuation of the equipment maintenance services with PITNEY BOWES "Mailing Systems Products for DI600 4 Station Postage Meter" through assigned requisition #241218 in the amount of $2,312.00 followed by an approved purchase order including any annual equipment maintenance renewals through the life term of the item by Tax Assessor-Collector Department;
3. Approval to pay the continuation annual renewal fees in the amount of $2,313.00 including the signing of required documents by County Judge or Court Member.
Attachments:
G.
AI-40543
Norma Longoria, Director, Hidalgo County WIC Department is formally requesting the removal of fixed assets in Exhibit A from the Hidalgo County's Inventory List. All supporting documentation is attached.
Attachments:
H.
AI-40666
Acceptance and approval of Change Order No.1 reflecting an increase of $3,750.00 for one manhole adjustment and relocation of two existing sewer clean-outs with contractor 2GS, L.L.C. for the Pct. 2 Little Mexico/S Tower Estates Paving and Drainage Project, as submitted through project engineer Raul Sesin (C-13-127-05-21).
Attachments:
I.
AI-40552
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324527- $8,761.69 for "Mile 2 N. - SH364 to Moorefield Rd."
2. Invoice No. 11324526- $9,333.50 for "Mile 2"
Marty Salazar stated for the record the correction to this item, "Mile 2 N. Inspiration to Moorefield Rd."
On motion by COMMISSIONER PCT. 2, HECTOR "TITO" PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0
3. Invoice No. 11324519- $24,425.00 for "La Homa - SH495 to FM1924"
4. Invoice No. 11324516-$7,665.16 for "Tom Gill/Liberty Rd Project"
1. Invoice No. 11324527- $8,761.69 for "Mile 2 N. - SH364 to Moorefield Rd."
2. Invoice No. 11324526- $9,333.50 for "Mile 2"
Marty Salazar stated for the record the correction to this item, "Mile 2 N. Inspiration to Moorefield Rd."
On motion by COMMISSIONER PCT. 2, HECTOR "TITO" PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0
3. Invoice No. 11324519- $24,425.00 for "La Homa - SH495 to FM1924"
4. Invoice No. 11324516-$7,665.16 for "Tom Gill/Liberty Rd Project"
Attachments:
J.
AI-40613
Acceptance and approval of request for payment of the following invoice with TEDSI Infrastructure Group under the following contract with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed:
1. Invoice No.20131641 in the amount of $12,761.71 amid Work Authorization #1-PO#617534-Contract #C08-227-02-09
1. Invoice No.20131641 in the amount of $12,761.71 amid Work Authorization #1-PO#617534-Contract #C08-227-02-09
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 17th day of September, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 17, 2013.
Signed this day 17th of Septemher 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 17th day of September, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 17, 2013.
Signed this day 17th of Septemher 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy