REGULAR MEETING - September 24, 2013
BE IT REMEMBERED, that on this 24th day of September A.D., 2013, there was begun and held a REGULAR MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT September 24, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
This item was heard immediately after Item 7.E. Judge Garcia was not present at this time.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court mad a UNANIMOUS vote of approval for the exception of 11.C, 11.G, and 11.I which were pulled for discussion.
Vote: 4 - 0
1.
AI-40894
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-40879
2013 - Probate Court (1243)
Attachments:
B.
AI-40869
2013 - Co Wide Adm (1100)
Attachments:
C.
AI-40800
2013 – Pct. 1 CRC (1100)
Attachments:
D.
AI-40799
2013 – Pct. #1 Rd Maint (1200)
Attachments:
E.
AI-40854
2013 – Pct.#1 Administration (1200)
Attachments:
F.
AI-40735
2013 - Pct. 2 Adm. (1200)
Attachments:
G.
AI-40867
2013 - Pct. 2 Thomas Rd McColl- Jackson (1200)
Attachments:
H.
AI-40692
2013 - Pct #3 Sanitation (1100)
Attachments:
I.
AI-40693
2013 - Pct. 3 Parks (1100)
Attachments:
J.
AI-40796
2013 - I.T. Department (1100)
Attachments:
K.
AI-40688
2013 - I.T. Department (1100)
Attachments:
L.
AI-40687
2013 - I.T. Department (1100)
Attachments:
M.
AI-40661
2013 - County Court at Law #6 (1100)
Attachments:
N.
AI-40629
2013 - Elections Dept. (1100)
Attachments:
O.
AI-40827
2013 - WIC (1292)
Attachments:
P.
AI-40807
2013 - Jail (1100)
Attachments:
Q.
AI-40586
2013 - County Clerk's Dept. (1100)
Attachments:
R.
AI-40709
2013 - Health & Human Services Dept. (1293)
Attachments:
S.
AI-40828
2013 - Health & Human Services Dept. (1100)
Attachments:
T.
AI-40835
2013 - Fire Marshal (1100)
Attachments:
U.
AI-40608
2013 - Safety Division (1100)
Attachments:
V.
AI-40846
2013 - Tax Office (1100)
Attachments:
W.
AI-40556
2013 - 398th District Court (1100)
Attachments:
X.
AI-40852
2013 - Emergency Management (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-40633
Pct.1 C.O.'s 2006 (1336):
Approval of 2013 interdepartmental transfer within Pct.# 1 Certificate of Obligations Series 2006 from program (041) to program (108) in the amount of $10,000.00.
Approval of 2013 interdepartmental transfer within Pct.# 1 Certificate of Obligations Series 2006 from program (041) to program (108) in the amount of $10,000.00.
Attachments:
B.
AI-40667
JP PCT 5/PL 1 (1100):
Approval of 2013 interdepartmental transfer form Co. Wide Adm-Contingency to JP 5 PL 1 in the amount of $2,700.00.
Approval of 2013 interdepartmental transfer form Co. Wide Adm-Contingency to JP 5 PL 1 in the amount of $2,700.00.
Attachments:
C.
AI-40777
2013 Sheriff Dept (1100):
Approval of 2013 interdepartmental transfer from Sheriff Substation (program 038) to Sheriff (program 001) in the amount of $801.28.
Approval of 2013 interdepartmental transfer from Sheriff Substation (program 038) to Sheriff (program 001) in the amount of $801.28.
Attachments:
D.
AI-40855
Pct.1 RD Maint (1200):
Approval of 2013 interdepartmental transfer from RD Maint. program no.005 to Admin, program no.004, in the total amount of $3,000.00 to fund future Department expenses.
Approval of 2013 interdepartmental transfer from RD Maint. program no.005 to Admin, program no.004, in the total amount of $3,000.00 to fund future Department expenses.
Attachments:
E.
AI-40814
BCAP (1200):
Approval of 2013 interdepartmental transfer from BCAP program no.028 to Pct4 BCAP, program no.329, in the total amount of $360.70.
Approval of 2013 interdepartmental transfer from BCAP program no.028 to Pct4 BCAP, program no.329, in the total amount of $360.70.
Attachments:
F.
AI-40780
2013 Sheriff Dept (1100):
Approval of 2013 interdepartmental transfer from Sheriff Substation- Jail (program 039) to Jail (program 002) in the amount of $2,462.75.
Approval of 2013 interdepartmental transfer from Sheriff Substation- Jail (program 039) to Jail (program 002) in the amount of $2,462.75.
Attachments:
4.
Interfund transfers:
A.
AI-40831
General Litigation (1100):
Approval of 2013 interfund transfer from Co Wide ADM (1200) to General Litigation (1100) in the amount of $138,730.60.
Approval of 2013 interfund transfer from Co Wide ADM (1200) to General Litigation (1100) in the amount of $138,730.60.
Attachments:
5.
Planning Department:
A.
AI-40820
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
6.
Tax Refunds:
A.
AI-40655
| Account Number | Payer | Amount |
| M1200.00.000.0010.00 | Corelogic | $2,707.88 |
| W0100.00.030.0001.03 | Wells Fargo | $4,552.35 |
Attachments:
7.
Membership Dues:
A.
AI-40628
449th District Court (1100):
Approval to pay State Bar of Texas Judicial Section membership dues for Judge Jesus Contreras in the amount of $30, with authority for County Treasurer to issue check after review, auditing and processing procedures are completed by County Auditors.
Approval to pay State Bar of Texas Judicial Section membership dues for Judge Jesus Contreras in the amount of $30, with authority for County Treasurer to issue check after review, auditing and processing procedures are completed by County Auditors.
Attachments:
8.
Urban County:
A.
AI-40641
Request approval to enter into one (1) "Homebuyer Assistance Program” Contract under the Home Program.
Attachments:
B.
AI-40648
Request for approval of one (1) applicant in the City of Edcouch under the HOME Owner-Occupied Housing Rehabilitation Program.
Attachments:
9.
Auditor's Office:
A.
AI-40714
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of August 2013.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
Attachments:
10.
Budget & Management:
A.
AI-40862
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 09/01-15/2013 in the amount of $ 50,748.25 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 09/01-15/2013 in the amount of $ 50,748.25 and requesting approval of wire transfer.
Attachments:
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-39962
1. Acceptance and approval for the continuation of the IBM 12 Analyst's User Annual Subscription and Support services agreement as reviewed and approved by legal which has upgraded to the Legacy 12 Acquisition Trade for Hidalgo County Sheriff's Office with International Business Machines Corporation, aka, IBM through the life term of the equipment/software/hardware/maintenance/support services in place; and,
2. Approval to pay the Subscription and Support Services fees in the amount of $2,292.18 through assigned requisition #240805 including the signing of required documents by County Judge, Court Member.
2. Approval to pay the Subscription and Support Services fees in the amount of $2,292.18 through assigned requisition #240805 including the signing of required documents by County Judge, Court Member.
B.
AI-40701
Approval to exercise the option to renew/extend the second (2)-one (1) year terms as stipulated and provided in the contract under the same rates, terms and conditions for Software Services for Indigent Health Care System for Hidalgo County with Network Sciences, Inc.
Attachments:
C.
AI-40866
Acceptance and approval of a correction to the "Amendment" to Contract #C-2010-002-09-28 (as yet not executed by either party) between Dr. Norma Jean Farley, M.D. and Hidalgo County (approved- CC-09/17/13) for "Pathologist To Provide Turnkey Autopsy And Related Services" to reflect "month to month provision" not to exceed three months instead of the originally presented six months.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval with pertinent changes.
Vote: 4 - 0 - Unanimously
Attachments:
D.
AI-40812
Requesting authority to enter into a Regional Insertion Order Agreement and approval to execute required Regional Insertion Order Agreement with National Cine Media for the Hidalgo County Health & Human Services Department for On Screen Regional Segment Advertisement from 10/4/2013 - 1/02/2014 through the following requisition #243370 in the total amount of $14,067.00 (3-1293-441-00-340-012-4-540).
Attachments:
E.
AI-40781
Precinct# 4 BCAP:
Requesting approval of payment for Invoice No. 8370 in the amount of $8,275.75 (Pct 4, 3rd Call, Hoehn Drive Subdivision) as submitted by project engineer Quintanilla, Headley & Associates, Inc. (C-CAP-08-031A-11-12.)
Requesting approval of payment for Invoice No. 8370 in the amount of $8,275.75 (Pct 4, 3rd Call, Hoehn Drive Subdivision) as submitted by project engineer Quintanilla, Headley & Associates, Inc. (C-CAP-08-031A-11-12.)
F.
AI-40698
Requesting authority to advertise a request for bids and approval of procurement packet (i.e. legal notice, specifications,draft contract, etc.) as attached hereto for: "Printing and Massive Mail-Out for Voter Registration Certifications for Elections Department", including the re-advertsing of project in the event no bids are received and/or rejection of bid(s) received. (RFB No.: 2013-286-CGA)
G.
AI-40713
Acceptance and approval of the following for C-CAP-13-191-07-30 Road & Drainage Construction for Randolph Barnett Subdivision (Pct 3) between Hidalgo County and Castle Enterprises, LLC as submitted through project engineer, Javier Hinojosa Engineering:
A. Final construction contract (CC awarded on 07-30-13) in the amount of $79,724.50;
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
A. Final construction contract (CC awarded on 07-30-13) in the amount of $79,724.50;
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 3 JOE M. FLORES, the Court made a UNANIMOUS vote of approval on items A & B.
Vote: 4 - 0 - Unanimously
H.
AI-40707
Acceptance, and approval of Invoice No. 471001/03/XV in the amount of $5,064.67 from Dannenbaum Engineering Company, contracted architect for the, "Hidalgo County-Annex Modular Buildings-Courtroom Finishes and Courthouse Site Improvements," with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
I.
AI-40695
Acceptance and approval of Work Authorization No. 2 (estimated cost of $1,341,800.00) for the provision of engineering services required by Pct #3 consisting of: Engineering Services required for the preparation of the PS&E, ROW Mapping and Surveying for the Tom Gill/Liberty Roads project from Mile 3 to FM 2221, with L&G Engineering under contract No. C-12-246-10-16.
NO ACTION taken on this item.
NO ACTION taken on this item.
Attachments:
J.
AI-40453
Requesting authority to enter into a 36-month new (capital) lease copier for (4) WorkCentre 5845APT through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Hidalgo County Tax Assessor-Collector through Requisitions #237300, 241855, 241867, & 242270 in the total amount for each per $182.95/per month, effective upon approval.
Attachments:
K.
AI-40700
Requesting authority to advertise a request for bids and approval of procurement packet (i.e. legal notice, specifications, draft contract, etc.), for "Loading and Hauling of Dirt for Precinct No. 2. (RFB No.: 2013-269-CGA)
Attachments:
L.
AI-40658
Add/Delete fuel card user
1. Purchasing - Add driver
1. Purchasing - Add driver
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 24th day of September, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on Setember 24, 2013.
Signed this 24th day of 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 24th day of September, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on Setember 24, 2013.
Signed this 24th day of 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy