SPECIAL MEETING - October 2, 2013
BE IT REMEMBERED, that on this 2nd day of October A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT OCTOBER 2, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval for the exception of Items 2.DD, 10.A.2, and 10.C to be pulled for discussion.
Vote: 3 - 0 Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
AI-41014
2013 - 93rd District Court (1100)
Attachments:
B.
AI-40972
2013 - Tax Office (1100)
Attachments:
C.
AI-40984
2013 - 332nd District Court (1100)
Attachments:
D.
AI-40955
2013 - Elections Department (1100)
Attachments:
E.
AI-40982
2013 - Pct.1 BCAP (1312)
Attachments:
F.
AI-40985
2013 – Pct. #1 Rd Maint (1200)
Attachments:
G.
AI-40987
2013 – Pct.#1 Sanitation (1100)
Attachments:
H.
AI-40934
2013 - Pct.1 Admin (1200)
Attachments:
I.
AI-41007
2013 - Pct. 2 Adm. (1200)
Attachments:
J.
AI-40944
2013 - Pct. #2 Rd Maint (1200)
Attachments:
K.
AI-40801
2013 - Pct. 3 Parks (1100)
Attachments:
L.
AI-40957
2013 - Pct. 4 Parks (1100)
Attachments:
M.
AI-40905
2013 - Pct. 4 Parks (1100)
Attachments:
N.
AI-40897
2013 - Pct. 4 Rd. Maint (1200)
Attachments:
O.
AI-40952
2013 - DBM Health Ins. Adm. (2201)
Attachments:
P.
AI-40953
2013 - Workers Comp (2202)
Attachments:
Q.
AI-40775
2013 - Constable Pct.1 (1100)
Attachments:
R.
AI-40794
2013 - Constable Pct. 4 (1100)
Attachments:
S.
AI-40819
2013 - County Clerk (1100)
Attachments:
T.
AI-40826
2013 - 370th District Court (1100)
Attachments:
U.
AI-40864
2013 - Constable Pct. #3 (1100)
Attachments:
V.
AI-40891
2013 - County Court at Law #7 (1100)
Attachments:
W.
AI-40903
2013 - Insect Eradication (1100)
Attachments:
X.
AI-40755
2013 - District Attorney's Office - BPU (1281)
Attachments:
Y.
AI-40929
2013 - 449th District Court (1100)
Attachments:
Z.
AI-40958
2013 - District Clerk (1100)
Attachments:
AA.
AI-40968
2013 - Facilities Management (1100)
Attachments:
BB.
AI-40443
2013 - Constable Pct. #2 (1100)
Attachments:
CC.
AI-40809
2013 - Sheriff's Dept. / Jail (1100)
Attachments:
DD.
AI-40821
2013 - County Clerk (1238)
Sergio Cruz informed the Court of a correction to the item. The funds to be used are from the General Fund (1100) not the Special Purpose Fund (1238).
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 Unanimously
Sergio Cruz informed the Court of a correction to the item. The funds to be used are from the General Fund (1100) not the Special Purpose Fund (1238).
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 Unanimously
Attachments:
EE.
AI-40840
2013 - 398th District Court (1100)
Attachments:
FF.
AI-40736
2013 - Veteran's Services (1100)
Attachments:
GG.
AI-40728
2013 - Law Library (1247)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-40950
SELF FUNDED HEALTH BENEFITS (2201):
Approval of 2013 interdepartmental transfer within Health Benefits from program (087) to programs (004) and (006) in the total amount of $420,000.00.
Approval of 2013 interdepartmental transfer within Health Benefits from program (087) to programs (004) and (006) in the total amount of $420,000.00.
Attachments:
B.
AI-40715
Jail (1100):
Approval of 2013 interdepartmental transfer from Sheriff's Office to Jail in the amount of $7,200 to fund telephone expenditure.
Approval of 2013 interdepartmental transfer from Sheriff's Office to Jail in the amount of $7,200 to fund telephone expenditure.
Attachments:
C.
AI-40904
Pct. 2 Border Road (1200):
Approval of 2013 interdepartmental transfer from Pct. 2 Rd Maint. into Pct 2 Border Road in the amount of $25,000.00.
Approval of 2013 interdepartmental transfer from Pct. 2 Rd Maint. into Pct 2 Border Road in the amount of $25,000.00.
Attachments:
D.
AI-41004
Pct 2 Rd Maint (1200):
Approval of 2013 interdepartmental transfer from Various Pct 2 Projects into Pct 2 Rd Maintenance in the amount of $259,035.81.
Approval of 2013 interdepartmental transfer from Various Pct 2 Projects into Pct 2 Rd Maintenance in the amount of $259,035.81.
Attachments:
4.
Planning Department:
A.
AI-40933
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
5.
Monthly Fee Reports:
A.
AI-40778
District Clerk
Fee Report for the Month of August 2013 - $665,454.23
Fee Report for the Month of August 2013 - $665,454.23
Attachments:
6.
Right of Way - Permits:
A.
AI-40890
Melden & Hunt, Inc.
* Crossing No.1: A proposed 8" PVC water line bored and crossing Mile 4 North approximately 72.5' west of the centerline of Nickole Street.
* Crossing No. 2: A proposed 8" PVC water line bored and crossing Nickole Street approximately 238.8' south of the centerline of Mile 4 North.
* Crossing No. 3: A proposed 8" PVC water line bored and crossing Mile 4 North approximately 737.2' east of the centerline of Maribel Street.
* Crossing No.1: A proposed 8" PVC water line bored and crossing Mile 4 North approximately 72.5' west of the centerline of Nickole Street.
* Crossing No. 2: A proposed 8" PVC water line bored and crossing Nickole Street approximately 238.8' south of the centerline of Mile 4 North.
* Crossing No. 3: A proposed 8" PVC water line bored and crossing Mile 4 North approximately 737.2' east of the centerline of Maribel Street.
Attachments:
7.
Executive Officer - Valde Guerra:
A.
AI-40900
Approval of 457 Plan Hardship withdrawal request for employee #134198
Attachments:
8.
Headstart:
A.
AI-40672
Approval of Financial Report: August 2013
Attachments:
B.
AI-40673
Approval of Children's Applications for Program Year 2013-2014
Attachments:
C.
AI-40674
Approval of Texas Department of Agriculture Meals and Snacks Served Monthly Report: August 2013
Attachments:
D.
AI-40676
Approval of Special Services Monthly Report: August 2013
Attachments:
9.
Budget & Management:
A.
AI-40637
1. Approval of reimbursement in the amount of $440,469.05 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 09/01/13 to 09/13/13.
2. Approval of wire transfer to cover claims paid.
| 09/01-06/13 | $102,502.70 |
| 09/07-13/13 | $337,966.35 |
| TOTAL | $440,469.05 |
2. Approval of wire transfer to cover claims paid.
Attachments:
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-40977
1. Acceptance and approval of WORK AUTHORIZATION No. 2 for (PROJECT: SUNFLOWER PARK RECREATIONAL FACILITY IMPROVEMENT-LIFT STATION ADDITION within PRECINCT 4) in the amount of ($ 3.881.36) as submitted by L&G Engineering Laboratory, LLC, in connection to Contract #C-12-225-11-06 for “Geo Technical Services” (on an as needed basis) for projects within Hidalgo Co. Precinct No. 4.
2. Acceptance and approval of WORK AUTHORIZATION No. 2 for ($ 1,187,220.00) as submitted by L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for "Professional Engineering Services" for PROJECT: Preparation of the PS&E for the 10th Street Extension (SH 107 to FM 1925) within Hidalgo County Precinct No. 4, in connection to "job specific" agreement #C-12-126-10-16.
2. Acceptance and approval of WORK AUTHORIZATION No. 2 for ($ 1,187,220.00) as submitted by L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for "Professional Engineering Services" for PROJECT: Preparation of the PS&E for the 10th Street Extension (SH 107 to FM 1925) within Hidalgo County Precinct No. 4, in connection to "job specific" agreement #C-12-126-10-16.
a) Pursuant to Article 14 of the "professional engineering services" agreement with L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING, is requesting approval to engage the services of sub-contractor (R.O.W. SURVEYING SERVICES, LLC) with adherence to insurance provisions required by said article for WA#2 in connection to Contract #C-12-126-10-16.
Mr. Eufracio, County Auditor, expressed his concern in this matter and stated he would not be able to certify revenues at this time. Commissioner Joseph Palacios informed Mr. Eufracio that the letter honoring the price was received from the City Manager. Commissioner Palacios stated that a superseding Interlocal Agreement was established to clarify expenditures and would like to move forward. Sergio stated the funds for this project has been receipted from the by-back assets that were sold to the Drainage District and all is needed for the Auditor to certify them.
Mr. Eufracio, County Auditor, expressed his concern in this matter and stated he would not be able to certify revenues at this time. Commissioner Joseph Palacios informed Mr. Eufracio that the letter honoring the price was received from the City Manager. Commissioner Palacios stated that a superseding Interlocal Agreement was established to clarify expenditures and would like to move forward. Sergio stated the funds for this project has been receipted from the by-back assets that were sold to the Drainage District and all is needed for the Auditor to certify them.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval on Item 10.A.2.
Vote: 3 - 0 - Unanimously
Attachments:
B.
AI-40989
Approval of the following with 2GS, Inc. for the McColl Road project, as submitted and recommended by project engineer, Raul Sesin, contract # C-13-127-05-21:
1. Application for Final Payment in the amount of $384,006.36;
2. Application for Retainage in the amount of $20,531.45 3. Certificate of Construction Completion reflecting the date of August 30, 2013.
1. Application for Final Payment in the amount of $384,006.36;
2. Application for Retainage in the amount of $20,531.45 3. Certificate of Construction Completion reflecting the date of August 30, 2013.
C.
AI-40983
Acceptance and approval of Work Authorization No. 2 (estimated cost of $1,341,800.00) for the provision of engineering services required by Pct #3 consisting of: Engineering Services required for the preparation of the PS&E, ROW Mapping and Surveying for the Tom Gill/Liberty Roads project from Mile 3 to FM 2221, with L&G Engineering under contract No. C-12-246-10-16.
NO ACTION taken on this item.
NO ACTION taken on this item.
Attachments:
D.
AI-40710
Requesting authority to purchase fax service agreement through a purchase order with company's response as to acceptance of purchase order not executed agreement, with Copy Graphics through Requisition # 243502 for the following: Total of $125.00 per year for (1) BROTHER 2820 Fax with effective dates of agreement from 9-11-13 to 9-10-16.
Attachments:
E.
AI-40784
1. Requesting approval to exercise its option to terminate (under Paragraph 4-Termination) as stated in the current agreement with Performance Grade Asphalt, for "MS-1 Emulsified Asphalt," (C-13-052-06-04) by providing/forwarding a Thirty (30) Day written notice of termination.
2. Requesting approval to exercise its option to terminate (under Paragraph 4-Termination) as stated in the current agreement with Performance Grade Asphalt, for "CRS-2 Emulsified Asphalt," (C-12-164-10-30) by providing/forwarding a Thirty (30) Day written notice of termination.
2. Requesting approval to exercise its option to terminate (under Paragraph 4-Termination) as stated in the current agreement with Performance Grade Asphalt, for "CRS-2 Emulsified Asphalt," (C-12-164-10-30) by providing/forwarding a Thirty (30) Day written notice of termination.
3. Requesting authorization & approval to re-advertise for MS-1 Emulsified Asphalt & CRS-2 Emulsified Asphalt road materials for Hidalgo County (all funding sources) on an "As needed basis" through projects 2013-297-" MS-1 Emulsified Asphalt" and 2013-298- "CRS-2 (Cationic Rapid Setting) Emulsified Asphalt". Including the re-advertising of project in the event no bid responses are received and /or are rejected and the project is still required.
Attachments:
F.
AI-40788
1. Requesting acceptance and approval of payment for Invoice# 11324524 ($ 8,000.00) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#1-PO#663995) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
2. Requesting acceptance and approval of payment for Invoice# 11324525 ($ 9,170.82) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#2-PO# 684964) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
3. Requesting acceptance and approval of payment for Invoice# 11324529 ($ 26,070.00) submitted by L&G Engineering Laboratory in connection to Contract# C-13-178-08-20 (WA#1-PO#696996) for "Job Specific" PROJECT:"FM 2220 (Ware Road) project from Mile 3 N (FM 1924) to Mile 5 N (FM 676) within HIDALGO COUNTY PRECINCT No. 4.
4. Requesting acceptance and approval of payment Inv. #11324536 ($6,230.62) submitted by L&G Consulting Engineers, Inc. in connection to Cont.#C-12-126-10-16 (WA#1-PO#688820) for:"JOB SPECIFIC PROJECT"-Extension of 10th Street (SH 107 to FM 1925)" located in Hidalgo County Precinct No. 4;
2. Requesting acceptance and approval of payment for Invoice# 11324525 ($ 9,170.82) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#2-PO# 684964) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
3. Requesting acceptance and approval of payment for Invoice# 11324529 ($ 26,070.00) submitted by L&G Engineering Laboratory in connection to Contract# C-13-178-08-20 (WA#1-PO#696996) for "Job Specific" PROJECT:"FM 2220 (Ware Road) project from Mile 3 N (FM 1924) to Mile 5 N (FM 676) within HIDALGO COUNTY PRECINCT No. 4.
4. Requesting acceptance and approval of payment Inv. #11324536 ($6,230.62) submitted by L&G Consulting Engineers, Inc. in connection to Cont.#C-12-126-10-16 (WA#1-PO#688820) for:"JOB SPECIFIC PROJECT"-Extension of 10th Street (SH 107 to FM 1925)" located in Hidalgo County Precinct No. 4;
Attachments:
G.
AI-40792
Requesting authority to advertise with approval of RFB plans and specifications developed by project engineer Cruz-Hogan Consultants Inc., for: "Hidalgo County Precinct No. 2 -"Reconstruction of Eldora and Sgt. Trevino Roads Including Canal Crossing "RFB No. 2013-293-SMA
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 2nd day of October, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 2, 2013.
Signed this 2nd day of October 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 2nd day of October, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 2, 2013.
Signed this 2nd day of October 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy