SPECIAL MEETING - October 7, 2013
BE IT REMEMBERED, that on this 7th day of October A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING October 7, 2013 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call - All members fo the Court were counted present for the exception of Commissioner Joe M. Flores.
2.
Pledge of Allegiance
Judge Garcia led the Court and Audience in reciting the Pledge of Allegiance.
Judge Garcia led the Court and Audience in reciting the Pledge of Allegiance.
3.
Prayer - Virginia Townsend led the Court and Audience in Prayer.
4.
Approval of Consent Agenda
The Court moved to approve the Consent Agenda.
Fern McClaugherty had a concern on Item 3.D. of the Consent Agenda. In regards to Constable Precinct 1, she asked why $22,000.00 needed to be used for new furniture. She said that unused furniture could be found throughout other offices; therefore, why make such a large expense. She was told that the Constable was currently not present and he would be the one to answer that question.
Later in the meeting, Mr. Valde Guerra, Executive Officer, explained that the Constable had been occupying/borrowing office space and furniture from J.P. Precinct 1.1, J.P. Precinct 1.2, and County Commissioner Precinct 1. They have not had their own building nor furniture.
The Court moved to approve the Consent Agenda.
Fern McClaugherty had a concern on Item 3.D. of the Consent Agenda. In regards to Constable Precinct 1, she asked why $22,000.00 needed to be used for new furniture. She said that unused furniture could be found throughout other offices; therefore, why make such a large expense. She was told that the Constable was currently not present and he would be the one to answer that question.
Later in the meeting, Mr. Valde Guerra, Executive Officer, explained that the Constable had been occupying/borrowing office space and furniture from J.P. Precinct 1.1, J.P. Precinct 1.2, and County Commissioner Precinct 1. They have not had their own building nor furniture.
Attachments:
5.
Open Forum - No Open Forum Discussions.
6.
County Judge's Office:
A.
AI-41020
Approval of Proclamation declaring October 2013 as "Breast Cancer Awareness Month" in Hidalgo County
Karina Cardoza introduced representatives from Doctor's Hospital at Renaissance: Anabel Arreyano- Rodriguez, Cancer Center Director, and Gaby Gutierrez, Cancer Center Foundation Liason, Mario Lizcano, Director of Corporate Affairs; Karina then read the Proclamation.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
Karina Cardoza introduced representatives from Doctor's Hospital at Renaissance: Anabel Arreyano- Rodriguez, Cancer Center Director, and Gaby Gutierrez, Cancer Center Foundation Liason, Mario Lizcano, Director of Corporate Affairs; Karina then read the Proclamation.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
Attachments:
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
NO ACTION on Items 1 & 2.
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
NO ACTION on Items 1 & 2.
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
Mr. Valde Guerra made the Court and Audience aware that a chain-link fence has been placed around the building. Personnel has begun parking in the designated area.
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
Mr. Guerra informed the Court that the benches are completed and they have been placed outside the Judicial Annex.
3) Emergency situations occurring since last agenda meeting
No emergency situations to report.
1) Renovations to Former Administration Building 1st and 2nd Floors
Mr. Valde Guerra made the Court and Audience aware that a chain-link fence has been placed around the building. Personnel has begun parking in the designated area.
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
Mr. Guerra informed the Court that the benches are completed and they have been placed outside the Judicial Annex.
3) Emergency situations occurring since last agenda meeting
No emergency situations to report.
8.
Constables:
A.
AI-40932
Constable Pct. #2 (1100):
Discussion, consideration and approval to appoint Mario Mireles as Deputy Constable by Constable Martin Cantu, Constable Precinct 2 in accordance with Texas Local Government Code Section 86.011:
Discussion, consideration and approval to appoint Mario Mireles as Deputy Constable by Constable Martin Cantu, Constable Precinct 2 in accordance with Texas Local Government Code Section 86.011:
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0
Attachments:
9.
Sheriff's Office:
A.
AI-40960
1. Approval of certification of revenues as certified by the County Auditor's Office.
2. Approval of budget appropriation for $16,400.00.
On motion by COMMISSIONER PCT. 2, HECTOR "TITO" PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval on Items 1 & 2.
Vote: 4 - 0 Unanimously
2. Approval of budget appropriation for $16,400.00.
On motion by COMMISSIONER PCT. 2, HECTOR "TITO" PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval on Items 1 & 2.
Vote: 4 - 0 Unanimously
Attachments:
B.
AI-40899
Approval to process the following O'reilly Auto Parts and Autozone invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
O'really Auto Parts
O'really Auto Parts
| Invoice # | Date: | Amount: |
| 1582-375571 | 05-06-2013 | $19.53 |
| 1582-375752 | 05-07-2013 | $123.92 |
| 1582-376231 | 05-09-2013 | $224.28 |
| 1582-384315 | 06-12-2013 | $202.73 |
| 1582-387066 | 06-24-2013 | $123.67 |
| 1582-388085 | 06-28-2013 | $165.71 |
| 1582-388796 | 07-01-2013 | $238.57 |
| 1582-388938 | 07-02-2013 | $27.51 |
| 1582-389032 | 07-02-2013 | $238.57 |
| 1582-390560 | 07-09-2013 | $238.57 |
| 1582-393502 | 07-22-2013 | $200.59 |
| 1582-394925 | 07-29-2013 | $219.00 |
| 1582-394924 | 07-29-2013 | $219.00 |
| 1582-397351 | 08-08-2013 | 423.99 |
Autozone
| Invoice # | Date: | Amount: |
| 1392710513 | 05-06-2013 | $47.64 |
| 1392710525 | 05-06-2013 | $45.65 |
| 3973071418 | 07-25-2013 | $193.20 |
| 3973057809 | 07-10-2013 | $169.99 |
| 3973057813 | 07-10-2013 | $193.20 |
| 3973088109 | 08-12-2013 | $89.94 |
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
C.
AI-40943
Approval to process the following Safety Vision invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| Invoice # | Date: | Amount: |
| 0512426-IN | 4-26-2013 | $1,142.50 |
| 0512428-IN | 4-26-2013 | $291.45 |
| 0512981-IN | 5-08-2013 | $291.45 |
| 0514145-IN | 5-30-2013 | $291.45 |
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
10.
Health & Human Services Department - Eddie Olivarez
A.
AI-40973
Approval of Proclamation proclaiming a week in October as Border Binational Health Week.
Karina Cardoza read the Proclamation and Eddie Olivarez notified the Court and Audience of the 3rd Annual HIDA-REY Public Health Conference being held on October 9, 2013 at the University of Texas - Pan American, Continuing Education and Student Services Building from 8:00 am to 5:00 pm. The event is free and the public is encouraged to attend to learn about public health in Hidalgo County and Reynosa.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
Karina Cardoza read the Proclamation and Eddie Olivarez notified the Court and Audience of the 3rd Annual HIDA-REY Public Health Conference being held on October 9, 2013 at the University of Texas - Pan American, Continuing Education and Student Services Building from 8:00 am to 5:00 pm. The event is free and the public is encouraged to attend to learn about public health in Hidalgo County and Reynosa.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
Attachments:
B.
AI-40954
Health & Human Services Dept.:
Requesting approval of application for credit with TCI Tire Centers, LLC to purchase vehicle tires from vendor with authority for County Judge to sign credit application.
NO ACTION taken on this Item.
Requesting approval of application for credit with TCI Tire Centers, LLC to purchase vehicle tires from vendor with authority for County Judge to sign credit application.
NO ACTION taken on this Item.
Attachments:
C.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
Mr. Eddie Olivarez informed the Court that there will be a Public Hearing on October 22, 2013 in regards to setting the rate for this coming year.
NO ACTION taken on this Item.
Mr. Eddie Olivarez informed the Court that there will be a Public Hearing on October 22, 2013 in regards to setting the rate for this coming year.
NO ACTION taken on this Item.
D.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
NO ACTION taken on this Item.
NO ACTION taken on this Item.
11.
Adult Probation - Arnold K. Patrick:
A.
AI-40860
DWI Court:
1. Approval of Resolution establishing Hidalgo County DWI Court pursuant to Texas Government Code, Chapter 121
2. Approval to accept the DWI Court grant award from the Office of the Governor - Criminal Justice Division in the amount of $142,819.20 for the grant period of 09/01/2013 through 08/31/2014.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on Items 1 & 2.
Vote: 4 - 0 Unanimously
Veterans Court:
1. Approval of Resolution establishing Hidalgo County Veterans Treatment Court Program pursuant to Texas Government Code, Chapter 121
2. Approval to accept the Veterans Court grant award from the Office of the Governor - Criminal Justice Division in the amount of $84,074.52 for the grant period of 09/01/2013 through 08/31/2014
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval on Items 1 & 2.
Vote: 4 - 0 Unanimously
Mr. Sergio Cruz explained that these programs are entirely grant funded and that he will come back next week with the information on which Courts will be involved.
1. Approval of Resolution establishing Hidalgo County DWI Court pursuant to Texas Government Code, Chapter 121
2. Approval to accept the DWI Court grant award from the Office of the Governor - Criminal Justice Division in the amount of $142,819.20 for the grant period of 09/01/2013 through 08/31/2014.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on Items 1 & 2.
Vote: 4 - 0 Unanimously
Veterans Court:
1. Approval of Resolution establishing Hidalgo County Veterans Treatment Court Program pursuant to Texas Government Code, Chapter 121
2. Approval to accept the Veterans Court grant award from the Office of the Governor - Criminal Justice Division in the amount of $84,074.52 for the grant period of 09/01/2013 through 08/31/2014
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval on Items 1 & 2.
Vote: 4 - 0 Unanimously
Mr. Sergio Cruz explained that these programs are entirely grant funded and that he will come back next week with the information on which Courts will be involved.
Attachments:
12.
IT Department - Renan Ramirez
A.
AI-40901
Sheriff's Office:
Approval to process the following AT&T invoice as claims with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
Approval to process the following AT&T invoice as claims with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
| Account: | Billing Date: | Amount: |
| 956-381-7900-050-3 | 09-09-2013 | $1,715.92 |
NO ACTION taken on this Item.
Attachments:
B.
AI-40811
Sheriff's Office:
Approval to process the following AT&T invoice as claim with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
Approval to process the following AT&T invoice as claim with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
| Account: | Billing Date: | Amount: |
| 512-151-5019-861-4 | 9-1-2013 | $6,603.60 |
NO ACTION taken on this Item.
Attachments:
C.
AI-40829
Health & Human Services:
Approval to process the following ATT Invoices as claims with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
NO ACTION taken on this Item.
Approval to process the following ATT Invoices as claims with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
| Vendor | Account No. | Billing Date | Amount |
| ATT | 956-682-0824-728-8 | 09/07/13 | $95.37 |
| ATT | 956-581-8596-751-1 | 08/11/13 | $106.55 |
| ATT | 956-682-6155-728-4 | 09/07/13 | $261.92 |
| ATT | 956-387-0118-710-9 | 09/15/13 | $158.42 |
| ATT | 956-581-8596-751-1 | 09/11/13 | $106.55 |
| ATT | 805227770 | 09/03/13 | $34.66 |
| ATT | 857868885 | 07/16/13 | $27.49 |
| Total | $790.96 |
NO ACTION taken on this Item.
13.
Urban County - Diana Serna:
A.
AI-41013
1. Consideration and approval to submit Amendment No. 4 which will include the budget amendment to the General Land Office (GLO) Contract No. 12-406-000-6453/DRS210068.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders and/or Amendments pertaining to GLO Contract No. 12-406-000-6453.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders and/or Amendments pertaining to GLO Contract No. 12-406-000-6453.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
Attachments:
14.
Elections Administration - Yvonne Ramon:
A.
AI-40887
Approval of Full Contract for Election Services between Hidalgo County and the City of San Juan for their election to be held on November 5, 2013.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
B.
AI-40888
Approval of Lease Contract for Election Services between Hidalgo County and the City of Pharr for their election to be held on November 5, 2013.
NO ACTION taken on this Item. The City of Pharr cancelled their Election due to no Opposition.
NO ACTION taken on this Item. The City of Pharr cancelled their Election due to no Opposition.
Attachments:
C.
AI-41077
Discuss, amend and approve Early Voting poll site changes:
a. Extend voting hours through 7 p.m. on 10/21/2013 and 10/22/2013 at the STC Pecan Campus in McAllen;
b. Extend voting hours through 7 p.m. on 10/21/2013 and 10/22/2013 at the STC Mid Valley Campus in Weslaco;
a. Extend voting hours through 7 p.m. on 10/21/2013 and 10/22/2013 at the STC Pecan Campus in McAllen;
b. Extend voting hours through 7 p.m. on 10/21/2013 and 10/22/2013 at the STC Mid Valley Campus in Weslaco;
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval on Items a & b.
Vote: 4 - 0 - Unanimously
Attachments:
D.
AI-40936
Approval of Full Contract for Election Services between Hidalgo County and the City of Palmview for their election to be held on November 5, 2013.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
E.
AI-40963
Approval of Full Contract for Election Services between Hidalgo County and the Mercedes Independent School District for their election to be held on November 5, 2013.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
15.
TX. Agri-Life Extension Services:
A.
AI-40892
Requesting claim for reimbursement be approved for fuel purchase that was made by Christina Perez, CEA-4-H & Youth Development. Christina attended the 2013 District 12 Program Planning Workshop in Corpus Christi, Texas on September 17-18, 2013, and was forced to pay out of pocket.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval to reimburse the amount of $104.26.
Vote: 4 - 0 - Unanimously
Attachments:
16.
Precinct #4 - Comm. J. Palacios:
A.
AI-40848
Requesting approval of the following claims/invoices with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor:
| Invoice Date | Invoice # | Vendor | Amount |
| 05/06/13 | 0050520002 | City of Edinburg | $35.79 |
| 06/03/13 | 0050520002 | City of Edinburg | $73.37 |
| 08/06/13 | WIEC0032842 | Holt CAT | $354.95 |
| 07/08/13 | 2R-22620 | Metro Electric, Inc. | $1,035.20 |
| 04/30/13 | 00517986 | Weldinghouse | $51.01 |
| 05/31/13 | 00520778 | Weldinghouse | $52.72 |
| 07/26/13 | 00525381 | Weldinghouse | -$4.21 |
| 07/26/13 | 00525383 | Weldinghouse | -$4.35 |
| 07/31/13 | 00526001 | Weldinghouse | $52.72 |
| 08/31/13 | 00528578 | Weldinghouse | $52.72 |
| 09/19/13 | N/A | First State Security and Alarms | $77.50 |
There were three claims/invoices Mr. Eufracio, County Auditor, had an issue with (invoice #WIEC0032845, 2R-22620, and the First State Security and Alarms); but, after Marty Salazar's review of the memo provided from the Precinct which indicated the urgency for the acquiring the services, she will be accepting the explanation for the exceptions. She stated that she has instructed them to provide the memos promtly and recommends all claims/invoices be approved.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
17.
Budget & Management - Sergio Cruz:
A.
Budget Appropriations:
1.
AI-41080
2013 Court Reporter Service (1239):
Approval of 2013 appropriation of funds in the amount of $59,517.80 to fund court costs & investigation expenditures.
Approval of 2013 appropriation of funds in the amount of $59,517.80 to fund court costs & investigation expenditures.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
2.
AI-41030
General Obligation Refunding Bonds:
A. Approval of 2013 appropriation of funds from fund (1435) in the amount of $50.00 for agent fees.
B. Approval of 2013 appropriation of funds from fund (1436) in the amount of $50.00 for agent fees.
C. Approval of 2013 appropriation of funds from fund (1438) in the amount of $50.00 for agent fees.
A. Approval of 2013 appropriation of funds from fund (1435) in the amount of $50.00 for agent fees.
B. Approval of 2013 appropriation of funds from fund (1436) in the amount of $50.00 for agent fees.
C. Approval of 2013 appropriation of funds from fund (1438) in the amount of $50.00 for agent fees.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval on Items A, B, & C.
Vote: 4 - 0 - Unanimously
Attachments:
18.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-40946
Presentation with concurrence by Hidalgo County Purchasing Agent, Budget Officer and County Auditor for approval of "ORDERS" for all General Fund Budgets and any other applicable budgets for the following:
a. Cut-off date for the submission of Requisitions by Friday, November 16, 2012 for goods and/or services that require sufficient time to order and receive prior to 12-31-13, i.e. MAJOR PURCHASES, vehicles, furniture, systems and/or equipment; and,
b. Cut-off date for the submission of Requisitions by Friday, December 7, 2012 on goods and/or services that require sufficient time to order and receive prior to 12-31-13, i.e., DAY TO DAY PURCHASES, items necessary for daily operations;
c. Approval to notify all elected offices and departments that open purchase orders at 12-31-12 for which there is not a proper invoice and physical recept of goods and/or services will be charged to the 2014 budgets.
NO ACTION on Items a, b, & c.
a. Cut-off date for the submission of Requisitions by Friday, November 16, 2012 for goods and/or services that require sufficient time to order and receive prior to 12-31-13, i.e. MAJOR PURCHASES, vehicles, furniture, systems and/or equipment; and,
b. Cut-off date for the submission of Requisitions by Friday, December 7, 2012 on goods and/or services that require sufficient time to order and receive prior to 12-31-13, i.e., DAY TO DAY PURCHASES, items necessary for daily operations;
c. Approval to notify all elected offices and departments that open purchase orders at 12-31-12 for which there is not a proper invoice and physical recept of goods and/or services will be charged to the 2014 budgets.
NO ACTION on Items a, b, & c.
2.
AI-40896
Presentation of bid(s) received for the purpose of award and approval of contract(s) by CC to vendors submitting lowest pricing and meeting all specifications and/or requirements as attached hereto for: Hidalgo County-Purchase of Uniforms & Accessories for Hidalgo Cty. Law Enforcement Agencies through RFB No. 2013-088-07-24-SMA.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
3.
AI-41085
Acceptance and approval of an Amendment No. 1 to the AIA A101-2007 Standard Form of Agreement with D. Wilson Construction Company,for the "Remodel of Existing Old Administration Building (1st and 2nd Floor)," to reflect the cost of $3,375,220.00 as approved in CC on 9/24/13.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
B.
Pct. 1
1.
AI-40912
Requesting approval of the following claims/invoices with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor:
Marty Salazar explained that the Vendor will not change/provide the insurance the County needs; therefore, she has asked the departments to use a different Vendor that qualifies in all compliance issues.
| Date | Invoice No. | Vendor Name | Total Invoice | Account No. |
| 09/01/13 | 22809579 | ASG SECURITY | 26.50 | 3-1200-431-00-121-005-0-413 |
| 09/01/13 | 22809581 | ASG SECURITY | 23.45 | 3-1100-452-00-121-013-0-413 |
| 07/01/13 | 22547072 | ASG SECURITY | 26.65 | 3-1100-452-00-121-013-0-413 |
| 09/01/13 | 22851289 | ASG SECURITY | 26.65 | 3-1100-452-00-121-013-0-413 |
Marty Salazar explained that the Vendor will not change/provide the insurance the County needs; therefore, she has asked the departments to use a different Vendor that qualifies in all compliance issues.
On motion by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2.
AI-41038
Pursuant to contract with TEDSI Infrastructure Group, Article 14 of Contract #C-08-227-02-09 the request for approval by engineer to permit the subcontracting of subconsulting services in connection to Work Authorization No. 2 previously approved on August 6, 2013 for the "Mile 6W Project" in Precinct One.
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR.
, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
3.
AI-40990
CONSTABLE PRECINCT ONE:
Accepance and approval of Request for Payment Application No.9 in the amount of $11,149.76 and Payment Application No. 10 in the amount of $20,504.76 as submitted by Holchemont, LTD., awarded vendor for the "Construction Of A New Constable Building Precinct One Offices" and as certified by project architect, Alcocer Garcia Associates, Inc. in connection with Contract #C-12-028-07-24 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Accepance and approval of Request for Payment Application No.9 in the amount of $11,149.76 and Payment Application No. 10 in the amount of $20,504.76 as submitted by Holchemont, LTD., awarded vendor for the "Construction Of A New Constable Building Precinct One Offices" and as certified by project architect, Alcocer Garcia Associates, Inc. in connection with Contract #C-12-028-07-24 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
4.
AI-41026
Requesting approval of the following claims/invoices with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor:
| Date | Invoice # | Vendor Name | Total Invoice | Account # |
| 7/31/13 | 00526024 | Weldinghouse, Inc. | $55.78 | 3-1200-431-00-121-005-0-442 |
| 7/31/13 | 00526025 | Weldinghouse, Inc. | $24.38 | 3-1100-452-00-121-013-0-442 |
| Total | $80.16 |
On motion by COMMISSIONER, PCT. 2 HECTOR PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
C.
Colonia Access Program Pct. 3
1.
AI-40751
Acceptance and approval of the following for C-CAP-13-192-07-30 Road & Drainage Construction for Regal Estates Subdivision (Pct 3) between Hidalgo County and Texas Cordia Construction, LLC as submitted through project engineer Javier Hinojosa Engineering:
A. Final construction contract (CC previously approved to award on 07-30-13) in the amount of $167,630.15;
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
A. Final construction contract (CC previously approved to award on 07-30-13) in the amount of $167,630.15;
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
Attachments:
19.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER, PCT. 3 JOE M. FLORES, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval to proceed to Executive Session.
Vote: 4 - 0 - Unanimously
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-41046
Claim of Cirilo Licea
NO ACTION on Items 19.A - 19.C.
NO ACTION on Items 19.A - 19.C.
20.
Open Session:
A.
Real Estate Acquisition and appropriation for same
NO ACTION taken on this Item.
NO ACTION taken on this Item.
B.
Pending and/or potential litigation
NO ACTION taken on this Item.
NO ACTION taken on this Item.
C.
AI-41047
Claim of Cirilo Licea
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1 A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval to make a settlement offer in the amount of $125.00.
Vote: 4 - 0 - Unanimously
21.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
22.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
23.
Adjourn
On motion by COMMISSIONER, PCT. 4 JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 2 HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval to Adjourn.
Vote: 4 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 7th day of October, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 7, 2013.
Signed this 7th day of October 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 7th day of October, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 7, 2013.
Signed this 7th day of October 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy