SPECIAL MEETING - October 15, 2013
BE IT REMEMBERED, that on this 15th day of October A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT October 15, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER, PCT. 1, A.C. CUELLAR, JR.
,the Court made a UNANIMOUS vote of approval for the exception of Item 3.A.
Vote: 4 - 0 Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-41197
2013 - DBM- Workers Comp (2202)
Attachments:
B.
AI-41170
2013 - Civil Service (1100)
C.
AI-41198
2013 - Constable Precinct No. 4 (1100)
Attachments:
D.
AI-41190
2013 - 92nd District Court (1100)
E.
AI-41167
2013 - Constable Pct. 3 (1100)
Attachments:
F.
AI-41176
2013 - Constable Pct. #1 (1100)
Attachments:
G.
AI-41161
2013 – Pct. #1 Sanitation (1100)
Attachments:
H.
AI-41218
2013 - Pct. 2 Adm (1200)
Attachments:
I.
AI-41025
2013 - Pct. 2 Thomas Rd McColl-Jackson (1200)
Attachments:
J.
AI-40993
2013 - Pct. 3 Sanitation (1100)
Attachments:
K.
AI-41196
2013 - Pct. 4 ADM (1200)
Attachments:
L.
AI-41163
2013- Pct. 4 Rd. Maint (1200)
Attachments:
M.
AI-41002
2013 - Hidalgo Sheriff's Office (1100)
Attachments:
N.
AI-41051
2013 - Elections Department (1100)
Attachments:
O.
AI-41144
2013 - County Auditor's Office (1100)
Attachments:
P.
AI-41164
2013 - CCL # 7 (1100)
Attachments:
Q.
AI-41125
2013 - J.P. Pct. 2 Pl.1 (1100)
Attachments:
R.
AI-41015
2013 - Adult Probation (1100)
Attachments:
S.
AI-41017
2013 - Adult Probation (1100)
Attachments:
T.
AI-41126
2013 - WIC (1292)
Attachments:
U.
AI-41208
2013 - Tax Office (1100)
V.
AI-41032
2013 - Purchasing Dept. (1100)
Attachments:
W.
AI-41037
2013 - County Court at Law #4 (1100)
Attachments:
X.
AI-41021
2013 - I. T. Department (1100)
Attachments:
Y.
AI-41116
2013 - District Attorney's Office (1100)
Attachments:
Z.
AI-41124
2013 - Facilities Management (1100)
Attachments:
AA.
AI-41050
2013 - Health & Human Services Dept. (1100)
Attachments:
BB.
AI-41052
2013 - Health & Human Services Dept. (1293)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-41219
CO 2010 A&B (1342):
1. Approval of 2013 interdepartmental transfer from within fund 1342 from (various programs) to program (087) in the amount of $252,477.53 to fund "Facility Modifications to Incorporate Motorola & 911 Equipment."
CO 2006 (1336):
2. Approval of 2013 interdepartmental transfer from within fund 1336 from program (036) to program (087) in the amount of $7,020.47 to fund "Facility Modifications to Incorporate Motorola & 911 Equipment."
Mr. Ray Eufracio, County Auditor, stated that those funds cannot be taken from Certificates of Obligation; they would need to come from the General Fund or any other sources. He recommended no action on the item. Sergio Cruz felt they were compliance of policy and suggested the Court approve the funding. Legal Counsel, Steve Crain attested to the content in the policy that states "or", not "and";therefore the request would be in compliance with policy, yet Mr. Eufracio stated for the record that he would not be able to capitalize it.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT., the Court made a UNANIMOUS vote of approval on Item 1 & 2.
Vote: 4 - 0 Unanimously
1. Approval of 2013 interdepartmental transfer from within fund 1342 from (various programs) to program (087) in the amount of $252,477.53 to fund "Facility Modifications to Incorporate Motorola & 911 Equipment."
CO 2006 (1336):
2. Approval of 2013 interdepartmental transfer from within fund 1336 from program (036) to program (087) in the amount of $7,020.47 to fund "Facility Modifications to Incorporate Motorola & 911 Equipment."
Mr. Ray Eufracio, County Auditor, stated that those funds cannot be taken from Certificates of Obligation; they would need to come from the General Fund or any other sources. He recommended no action on the item. Sergio Cruz felt they were compliance of policy and suggested the Court approve the funding. Legal Counsel, Steve Crain attested to the content in the policy that states "or", not "and";therefore the request would be in compliance with policy, yet Mr. Eufracio stated for the record that he would not be able to capitalize it.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT., the Court made a UNANIMOUS vote of approval on Item 1 & 2.
Vote: 4 - 0 Unanimously
B.
AI-41204
2013 - Various Departments (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to various accounts in the total amount of $274,000.00 to fund fuel, disposal and electricity expenditures.
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to various accounts in the total amount of $274,000.00 to fund fuel, disposal and electricity expenditures.
Attachments:
C.
AI-41202
Pct #1 (1200):
Approval of 2013 interdepartmental transfer from RD Maint. program no.005 to Admin., program no.004, in the total amount of $148.08.
Approval of 2013 interdepartmental transfer from RD Maint. program no.005 to Admin., program no.004, in the total amount of $148.08.
Attachments:
D.
AI-41160
Pct. 1 Adm. (1200):
Approval of 2013 interdepartmental transfer from Rd. Maint. program #005 to Adm. program #004 in the amount of $213.75 to fund bldg & other structures repair & maintenance expenditures.
Approval of 2013 interdepartmental transfer from Rd. Maint. program #005 to Adm. program #004 in the amount of $213.75 to fund bldg & other structures repair & maintenance expenditures.
Attachments:
E.
AI-41179
Pct #1 (1200):
Approval of 2013 interdepartmental transfer from Road Maintenance program (005) to Admin program (004) in the amount of $105.00 to fund year end postage expenditures.
Approval of 2013 interdepartmental transfer from Road Maintenance program (005) to Admin program (004) in the amount of $105.00 to fund year end postage expenditures.
Attachments:
4.
Planning Department:
A.
AI-41150
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Monthly Fee Reports:
A.
AI-41035
August 2013 - District Attorney's Office - Checks Monthly Fee Report
Attachments:
6.
Right of Way - Permits:
A.
AI-41093
North Alamo Water Supply:
1. Bore a 6" waterline with a 10" PVC casing, 1,300 feet west of FM 1426 on the North and South side of Trenton Road.
1. Bore a 6" waterline with a 10" PVC casing, 1,300 feet west of FM 1426 on the North and South side of Trenton Road.
Attachments:
7.
Executive Officer - Valde Guerra:
A.
AI-41092
Approval of 457 Plan Hardship Withdrawal Request for Employee #059358
Attachments:
8.
Urban County:
A.
AI-41022
Request approval to enter into two (2) "Homebuyer Assistance Program” Contracts under the HOME Program
Attachments:
9.
Budget & Management:
A.
AI-40895
1. Approval of reimbursement in the amount of $930,287.56 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 09/14/13 to 09/27/13.
| 09/14-20/13 | $421,332.04 |
| 09/21-27/13 | $508,955.52 |
| TOTAL | $930,287.56 |
2. Approval of wire transfer to cover claims paid.
Attachments:
B.
AI-41107
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 09/16-30/2013 in the amount of $64,914.46 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 09/16-30/2013 in the amount of $64,914.46 and requesting approval of wire transfer.
Attachments:
C.
AI-41147
Constable Pct. 1 Investigation HB 65 (1233):
Approval of 2013 interfund transfer from Constable Pct. 5 Investigation HB 65 unreserved fund balance (1232) to Constable Pct. 1 Investigation HB 65 unreserved fund balance (1233) in the amount of $1,621.79.
Approval of 2013 interfund transfer from Constable Pct. 5 Investigation HB 65 unreserved fund balance (1232) to Constable Pct. 1 Investigation HB 65 unreserved fund balance (1233) in the amount of $1,621.79.
10.
County Auditor:
A.
AI-41212
Discussion, consideration and approval to process the City of Alton tax year 2010 and 2011 TIRZ payment in the amount of $55,006.24 pursuant to the interlocal agreement between the City of Alton, Hidalgo County, and Tax Increment Reinvestment Zone No.1, City of Alton.
Attachments:
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-41033
Requesting authority to exercise the extension as provided in current contract for Hidalgo County Sheriff's Office, under the same rates, terms and conditions with the following vendor for:
1. "Water Softner System Maintenance Service" with Hydro Systems, Inc.-C-12-163-10-16 for the additional one (1) year term option (commencing, 10/16/13, expiring, 10/15/14).
1. "Water Softner System Maintenance Service" with Hydro Systems, Inc.-C-12-163-10-16 for the additional one (1) year term option (commencing, 10/16/13, expiring, 10/15/14).
Attachments:
B.
AI-41136
Approval of Invoice #13081 in the amount of $10,230.00 from Javier Hinojosa Engineering, contracted engineer for "Paving Improvement for Marisol St., Ojo De Agua St. Regency Acres St."
Attachments:
C.
AI-41194
Acceptance and approval of Work Authorization No. 2 (estimated cost of $1,341,800.00) for the provision of engineering services required by Pct #3 consisting of: Engineering Services required for the preparation of the PS&E, ROW Mapping and Surveying for the Liberty Road project from Mile 3 to FM 2221, with L&G Engineering under contract No. C-12-246-10-16.
Attachments:
D.
AI-40969
Pct. 2 Requesting approval of payment for Invoice #R024308 in the amount $1,247.95 for consulting services submitted by Raba Kistner, Contract C-12-212-09-11 (wa#4), for the Thomas Road project.
Attachments:
E.
AI-41135
1. Acceptance and approval of Change Order No. 3 for an extension of thirty two (32) additional days for completion of project as approved by the Architect of record, Dannenbaum Engineering Company for the project: "Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, TX, with authority for County Judge, or Court Member to execute document.
2. Requesting approval of payment for Invoice# 452501/12/XV in the amount of $ 546.73 submitted by Dannenbaum Engineering Company in connection to contract #C-10-101A-10-05-AIA (PO# 689303) Agreement for: "Building Repairs and/or Additions and Renovations to the W.I.C. Offices located in Edinburg, Texas on the North Side of Richardson Road and East of Doolittle Road within Hidalgo County Precinct No. 4
2. Requesting approval of payment for Invoice# 452501/12/XV in the amount of $ 546.73 submitted by Dannenbaum Engineering Company in connection to contract #C-10-101A-10-05-AIA (PO# 689303) Agreement for: "Building Repairs and/or Additions and Renovations to the W.I.C. Offices located in Edinburg, Texas on the North Side of Richardson Road and East of Doolittle Road within Hidalgo County Precinct No. 4
F.
AI-41094
Requesting authority to advertise and approval of procurement packet (draft requirements, legal notices, etc. reviewed by Ms. Flora Vazquez, Dir. HC Employee Benefits Div.) for “Excess Workers Compensation Insurance”-RFP #13-155.
Attachments:
G.
AI-40986
Pct. 2 Requesting approval of payment for Invoice #R024306 in the amount of $1,328.25 for consulting services submitted by Raba Kistner, Contract C-12-212-09-11 (wa#5), for the McColl Road project.
Attachments:
H.
AI-40971
Pct. 2 Requesting approval of Final payment Invoice #3402 in the amount $2,417.00 for professional services submitted by Ramiro Gutierrez Engineering Corporation, Contract C-11-310-01-24 (wa#9), for the Thomas Road project.
Attachments:
I.
AI-40994
Approval to Add/delete fuel card users and drivers:
1. Health and Human Services - add driver
2. Planning - Fuel card
1. Health and Human Services - add driver
2. Planning - Fuel card
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 15th day of October, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 15, 2013.
Signed this 15th day of October 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 15th day of October, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 15, 2013.
Signed this 15th day of October 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy