SPECIAL MEETING - October 22, 2013
BE IT REMEMBERED, that on this 22nd day of October A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT October 22, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval for the exception of Items 5.B, 10.A, and 10.C to be pulled for discussion.
Vote: 4 - 0 Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
AI-40842
2013 - J.P. Pct. 1 Pl. 2 (1100)
Attachments:
B.
AI-41320
2013 - Emergency Management (1100)
Attachments:
C.
AI-41300
2013 - Tax Office (1100)
Attachments:
D.
AI-41338
2013 - County Clerk (1100)
Attachments:
E.
AI-41313
2013 - County Clerk (1100)
Attachments:
F.
AI-41315
2013 - County Clerk (1237)
Attachments:
G.
AI-41263
2013 - Pct. 1 Adm. (1200)
Attachments:
H.
AI-41253
2013 - Pct. #1 Rd & Maintence (1200)
Attachments:
I.
AI-41319
2013 - CO2010A&B-Pct2 Equip&Maint Facility (1342)
Attachments:
J.
AI-41312
2013 - Pct. 2 CRC (1100)
Attachments:
K.
AI-41330
2013 - Pct. #4 Rd Maint (1200)
Attachments:
L.
AI-41322
2013 - Pct. #4 (1342)
M.
AI-41316
2013 - Pct. #4 Sanitation (1100)
Attachments:
N.
AI-41270
2013 - Pct. 4 CRC (1100)
Attachments:
O.
AI-41232
2013 – Constable Pct. #4 (1100)
Attachments:
P.
AI-41159
2013 - I.T. Department-Justice Crt Bldg Sec (1245)
Attachments:
Q.
AI-41118
2013 - I.T. Department (1100)
Attachments:
R.
AI-41100
2013 - 430th District Court (1100)
Attachments:
S.
AI-41111
2013 - 449th District Court (1100)
Attachments:
T.
AI-41087
2013 - Jail (1100)
Attachments:
U.
AI-41169
2013 - Human Resources (1100)
Attachments:
V.
AI-41299
2013 - County Judge (1100)
Attachments:
W.
AI-41286
2013 - Elections Department (1100)
Attachments:
X.
AI-41288
2013-Hidalgo County Sheriff's Office (1100)
Attachments:
Y.
AI-41261
2013 - Sheriff's Investigation Fund HB 65 (Fund 1227)
Attachments:
Z.
AI-41239
2013 - Sheriff's Office (1284)
Attachments:
AA.
AI-41223
2013 - Public Defender's (1100)
Attachments:
BB.
AI-41213
2013 - Planning Dept. (1100)
Attachments:
CC.
AI-41193
2013 - CCL #8 (1100)
Attachments:
DD.
AI-41105
2013 - Facilities Management (1100)
Attachments:
EE.
AI-41117
2013 - Autopsies (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-41343
Co Wide Adm (1100):
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to District Attorney-Civil Litigation in the amount of $350.00 to fund unemployment compensation expenditures.
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to District Attorney-Civil Litigation in the amount of $350.00 to fund unemployment compensation expenditures.
Attachments:
B.
AI-41334
CO2009-Pct 2 Southfork Estates (1339):
Approval of 2013 interdepartmental transfer from various CO2009-Pct 2 Projects into CO2009-Pct 2 Southfork Estates in the amount of $331,058.00.
Attachments:
C.
AI-41106
Pct. 2 Rancho Blanco Rd (1200):
Approval of 2013 interdepartmental transfer from Pct. 2 Rd Maint. into Pct 2 Rancho Blanco (1/4 Mile East Alamo - Tower) Road in the amount of $10,000.00.
Approval of 2013 interdepartmental transfer from Pct. 2 Rd Maint. into Pct 2 Rancho Blanco (1/4 Mile East Alamo - Tower) Road in the amount of $10,000.00.
Attachments:
D.
AI-41231
Fifth Administrative Judicial Region (1100):
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to Fifth Administrative Judicial Region in the amount of $13,200.32 to fund assessment fee for FY 2014.
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to Fifth Administrative Judicial Region in the amount of $13,200.32 to fund assessment fee for FY 2014.
Attachments:
E.
AI-41285
JP Pct. 5 Pl. 1 (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm. - Contingency to JP Pct. 5 Pl. 1 in the amount of $3,000.00 to fund various operating expenditures.
Approval of 2013 interdepartmental transfer from Co. Wide Adm. - Contingency to JP Pct. 5 Pl. 1 in the amount of $3,000.00 to fund various operating expenditures.
Attachments:
F.
AI-41323
Precinct No.4 (1200):
Approval of 2013 interdepartmental transfer from within fund (1200) program (007) to program (125) in the total amount of $17,951.00
Approval of 2013 interdepartmental transfer from within fund (1200) program (007) to program (125) in the total amount of $17,951.00
Attachments:
4.
Planning Department:
A.
AI-41267
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Monthly Fee Reports:
A.
AI-41102
District Attorney's Office - Checks Monthly Fees Report - September 2013
Attachments:
B.
AI-41113
District Clerk:
Approval of fines & fees monthly report for the month of September 2013
NO ACTION taken on this Item.
Approval of fines & fees monthly report for the month of September 2013
NO ACTION taken on this Item.
Attachments:
6.
Tax Refunds:
A.
AI-41168
| Account Number | Payer | Amount |
| 00100.90.280.0005.23 | Huawei Technologies USA Inc. | $3,311.89 |
| B2065.00.000.0063.00 | Corelogic | $2,669.09 |
| E4826.02.000.0048.00 | Sierra Title Company | $4,936.30 |
| E8000.00.132.0009.00 | Linebarger Goggan Blair & Sampson | $17,622.52 |
| L5650.01.000.0005.00 | Corelogic | $6,208.37 |
Attachments:
7.
Membership Dues:
A.
AI-41079
398th District Court (1100)
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for 398th District Court Judge Aida Salinas Flores in the amount of $195.00 with authority for County Treasurer to issue check after review, audit and processing procedure are completed by county auditor.
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for 398th District Court Judge Aida Salinas Flores in the amount of $195.00 with authority for County Treasurer to issue check after review, audit and processing procedure are completed by county auditor.
Attachments:
B.
AI-41262
Budget & Management (1100):
Requesting approval to pay membership dues for Sergio Cruz and Dina R. Trevino to Government Finance Officers Association in the amount of $150.00 each, with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Attachments:
8.
Auditor's Office:
A.
AI-41192
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of September 2013.
2. Pursuant to Local Government Code Sections 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Sections 115.0035, requesting approval of the attached reports.
B.
AI-41041
Discussion, consideration and approval to process payment for tax year 2012 in the amount of $192,928.87 to HEB Grocery Company pursuant to the Economic Development Agreement between the City of Weslaco, Hidalgo County, and HEB Grocery Company.
Attachments:
9.
Budget & Management:
A.
AI-41229
Fifth Administrative Judicial Region (1100):
Approval to make payment to the Fifth Administrative Judicial Region for the fiscal year 2014 Hidalgo County Assessment Fee in the amount of $103,200.32 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to make payment to the Fifth Administrative Judicial Region for the fiscal year 2014 Hidalgo County Assessment Fee in the amount of $103,200.32 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
B.
AI-41271
Telephone Sweep (1100):
Approval to transfer General Fund lapsed telephone funds from various departments to the Co. Wide Adm.-Contingency account.
Approval to transfer General Fund lapsed telephone funds from various departments to the Co. Wide Adm.-Contingency account.
Attachments:
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-41290
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324545 - $5,497.00 for "La Homa ROW"
2. Invoice No. 11324549- $1,581.14 for "Tom Gill/Liberty Rd Project";
3. Invoice No. 11324553- $2,207.55 for "FM 681 Project From FM 2221 to SH 107";
4. Invoice No. 11324554 - $1, 443.40 for "FM 681 Project From FM 2221/FM 492; FM 681 to FM 364."
Steve Crain, Legal Counsel, stated the invoice reads correct due to the original interlocal agreement stating Tom Gill/Liberty Rd Project.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
1. Invoice No. 11324545 - $5,497.00 for "La Homa ROW"
2. Invoice No. 11324549- $1,581.14 for "Tom Gill/Liberty Rd Project";
3. Invoice No. 11324553- $2,207.55 for "FM 681 Project From FM 2221 to SH 107";
4. Invoice No. 11324554 - $1, 443.40 for "FM 681 Project From FM 2221/FM 492; FM 681 to FM 364."
Steve Crain, Legal Counsel, stated the invoice reads correct due to the original interlocal agreement stating Tom Gill/Liberty Rd Project.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
Attachments:
B.
AI-40938
Requesting approval to exercise the sixty (60) day extension option as provided under the current contract between Hidalgo County and for "Credit Card Payment Services", under the same rates, terms and conditions, so as to have no lapse in services while the procurement process is completed.
C.
AI-41097
Acceptance and approval of the updating of the current DIR Contract #TEX-AN-NG-CTSA-005 (previously approved on 01/22/13-AI#36401) initiated by the Department Of Information Resources (DIR)to reflect the current Texas Legislative Code reference and the removal of the requirement of a yearly purchase order.
Marty Salazar stated Steve Crain, Legal Counsel, reviewed the agreement and stated orally that the document was satisfactory. Ms. Salazar sent an e-mail to the Auditor's Office to that effect.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
Marty Salazar stated Steve Crain, Legal Counsel, reviewed the agreement and stated orally that the document was satisfactory. Ms. Salazar sent an e-mail to the Auditor's Office to that effect.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
D.
AI-41251
Requesting approval of "Clarification and/or Replacement of Sub-Contractor's Letter" to Work Authorization No. 2 pursuant to Article 14 to engage the services of (Sub-Contractor) DOS LAND SURVEYING, INC. for the purposes of "Design Surveying Services" and to disengage previous sub-contractor (approved by CC on 10/02/13-AI-40977-(a)) submitted and requested by contracted engineer L&G ENGINEERING for "Job Specific" PROJECT: Preparation of the PS&E for the 10th Street Extension (SH107 to FM1925) located in Precinct No. 4, under agreement #C-12-126-10-16
Attachments:
E.
AI-41249
Acceptance and approval of payment for Invoice #3418 in the amount of $86,340.18 for professional services rendered & submitted by Ramiro Gutierrez Engineering Corporation through Contract C-12-314-01-29 (WA #2) for Thomas Road project.
Attachments:
F.
AI-41166
Acceptance to exercise the County's option to extend the additonal one (1) year renewal as allowed under Contract #C-12-096-09-25 with AL3 Enterprises, LLC dba Starr Telecom for "Cabling Installation Services, Time and Materials" under the same rates, terms and conditions.
Attachments:
G.
AI-41119
Acceptance of donation of a Dell Dimension 3000, Intel Pentium 4 computer by Urban County. Supporting documentation attached.
Attachments:
H.
AI-41060
398th District Court:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7220P copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 through Requisition #241480 in the amount of $251.67/month, effective upon approval.
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7220P copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 through Requisition #241480 in the amount of $251.67/month, effective upon approval.
Attachments:
I.
AI-40345
1. Requesting authority to enter into a 60-month (capital) lease agreement with Pitney Bowes, Inc. through our membership/participation with (BUYBOARD) awarded vendor for TAX OFFICE through requisition #240627, in the total amount of $8,268.00/a quarterly effective upon approval;
2. Acceptance and approval of the continuation of the maintenance services with PITNEY BOWES "Maintenance Renewal for SMART MAILER 7" through assigned requisition #240627 in the amount of $8,268.00 quarterly followed by an approved purchase order including any annual maintenance services renewals through the life term of the item by Tax Assessor-Collector Department;
3. Approval to pay the continuation annual renewal fees in the amount of $8,268.00 including the signing of required documents by County Judge or Court Member.
2. Acceptance and approval of the continuation of the maintenance services with PITNEY BOWES "Maintenance Renewal for SMART MAILER 7" through assigned requisition #240627 in the amount of $8,268.00 quarterly followed by an approved purchase order including any annual maintenance services renewals through the life term of the item by Tax Assessor-Collector Department;
3. Approval to pay the continuation annual renewal fees in the amount of $8,268.00 including the signing of required documents by County Judge or Court Member.
Attachments:
J.
AI-41248
Discussion, consideration and approval of Payment Application No. 2 to 2GS, L.L.C. for the Little Mexico Subdivision and South Tower Estates Paving & Drainage project, as submitted and recommended by project engineer, Raul Sesin, contract # C-13-127-05-21 in the amount of $164,719.55.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 22nd day of October, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 22, 2013.
Signed this 22nd day of October 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 22nd day of October, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 22, 2013.
Signed this 22nd day of October 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy