SPECIAL MEETING - October 29, 2013
BE IT REMEMBERED, that on this 29th day of October A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT October 29, 2013 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval for the exception of Items 2.N and 3.A to be pulled for discussion.
Vote: 4 - 0 Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
AI-41357
2013 - Tax Office (1100)
Attachments:
B.
AI-41467
2013 - Pct. #1 Parks (1100)
C.
AI-41233
2013 - Pct. 2 Sanitation (1100)
Attachments:
D.
AI-41228
2013 - Pct. 3 ADM (1200)
Attachments:
E.
AI-41191
2013 - Pct #3 Parks (1100)
Attachments:
F.
AI-41391
2013 - Pct. 3 Rd Maint (1200)
Attachments:
G.
AI-41440
2013 - Pct. #4 Parks (1100)
Attachments:
H.
AI-41400
2013 - Pct. 4 Rd Maint (1200)
I.
AI-41225
2013 - Health & Human Services Dept. (1100)
Attachments:
J.
AI-41272
2013 - Health & Human Services Dept. (1293)
Attachments:
K.
AI-41276
2013 - 370th District Court (1100)
Attachments:
L.
AI-41443
2013 - 139th District Court (1100)
Attachments:
M.
AI-41293
2013 - 206th District Court (1100)
Attachments:
N.
AI-41205
2013 - Justice Crt. Tech (1242)
NO ACTION taken on this Item.
NO ACTION taken on this Item.
Attachments:
O.
AI-41298
2013 - Texas A&M AgriLife Extension Service (1100)
Attachments:
P.
AI-41365
2013 - Tax Office (1100)
Attachments:
Q.
AI-41302
2013 - Adult Probation (1100)
Attachments:
R.
AI-41407
2013 - Elections Dept. (1100)
Attachments:
S.
AI-41414
2013 - Elections Dept. (1100)
T.
AI-41437
2013 - Emergency Management (1100)
Attachments:
U.
AI-41439
2013 - Executive Office (1100)
Attachments:
V.
AI-41417
2013 - Constable Pct. 1 (1100)
W.
AI-41377
2013 - Constable Pct. #1 (1100)
Attachments:
X.
AI-41266
2013 - Constable Pct. #1 (1100)
Attachments:
Y.
AI-41441
2013 - Constable Pct. 2 (1100)
Z.
AI-41413
2013 - Constable Pct. 3 (1100)
Attachments:
AA.
AI-41345
2013 - Hidalgo County Sheriff's Office (1100)
Attachments:
BB.
AI-41321
2013 - Safety Division (1100)
CC.
AI-41354
2013 - Safety Division (1100)
Attachments:
DD.
AI-41350
2013 - District Attorney's Office Autopsies (1100)
Attachments:
EE.
AI-41175
2013 - District Attorney's Office - Autopsies (1100)
Attachments:
FF.
AI-41209
2013 - Autopsies (1100)
Attachments:
GG.
AI-41211
2013 - D.A. Investigation HB65 (1223)
Attachments:
HH.
AI-41369
2013 - Facilities Management (1100)
Attachments:
II.
AI-41363
2013 - Facilities Management (1100)
Attachments:
JJ.
AI-41361
2013 - Facilities Management (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-41475
Precinct No. 1 (1336):
Approval of 2013 interdepartmental transfer from CO2006-ADM BLDG (043) to CO2006-PCT1 (041) in the total amount of $302,126.36 to fund the purchase of (2) new CAT Roll off Trucks.
Marty Salazar stated that they are members of the National Joint Purchasing Alliance and the quote/pricing that they recieved is not disclose on the website because of competitors and general public access. Mr. Eufracio, County Auditor, stated he cannot verify the invoice. Steve Crain, Legal Council, stated the valid Coop has provided a valid price. The process has been done before and have never had problems.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
Approval of 2013 interdepartmental transfer from CO2006-ADM BLDG (043) to CO2006-PCT1 (041) in the total amount of $302,126.36 to fund the purchase of (2) new CAT Roll off Trucks.
Marty Salazar stated that they are members of the National Joint Purchasing Alliance and the quote/pricing that they recieved is not disclose on the website because of competitors and general public access. Mr. Eufracio, County Auditor, stated he cannot verify the invoice. Steve Crain, Legal Council, stated the valid Coop has provided a valid price. The process has been done before and have never had problems.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 Unanimously
Attachments:
B.
AI-41349
Linn San Manuel Brewster Park (1342):
Approval of 2013 interdepartmental transfer from CO2010A&B program 075 to program 124 in the amount of $791.43 in order to fund Atlas & Hall invoices.
Approval of 2013 interdepartmental transfer from CO2010A&B program 075 to program 124 in the amount of $791.43 in order to fund Atlas & Hall invoices.
Attachments:
C.
AI-41404
BCAP (1200):
Approval of 2013 interdepartmental transfer from BCAP program (028) to Pct.4 BCAP Hoehn Drive Subdivision, program (329) in the total amount of $762.50.
Approval of 2013 interdepartmental transfer from BCAP program (028) to Pct.4 BCAP Hoehn Drive Subdivision, program (329) in the total amount of $762.50.
Attachments:
D.
AI-41408
Co Wide Adm (1100):
Approval of 2013 interdepartmental transfer from General Litigation to Co. Wide Adm-Contingency in the amount of $142,363.00.
Approval of 2013 interdepartmental transfer from General Litigation to Co. Wide Adm-Contingency in the amount of $142,363.00.
Attachments:
E.
AI-41410
Tax Office (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Tax Office in the amount of $142,363.00 to fund the purchase of an OPEX AS7200i processing machine.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Tax Office in the amount of $142,363.00 to fund the purchase of an OPEX AS7200i processing machine.
Attachments:
F.
AI-41474
Approval of 2013 interdepartmental transfer from program (085) to program (062) in the total amount of $552,528.00 for Dicker Road project.
4.
Interfund transfers:
A.
AI-41470
Precinct No.2 Dicker Road
Approval of 2013 interfund transfer from CO2009B&C (1341) fund to TxDOT (1315) fund in the amount of $481,117.00 for Dicker Road project
Approval of 2013 interfund transfer from CO2009B&C (1341) fund to TxDOT (1315) fund in the amount of $481,117.00 for Dicker Road project
Attachments:
5.
Planning Department:
A.
AI-41385
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Executive Officer - Valde Guerra:
A.
AI-41395
Approval of 457 Plan Hardship Withdrawal Request for Employee #122335
Attachments:
7.
Headstart:
A.
AI-41182
Approval of Texas Department of Agriculture Meals/Snacks Monthly Report: September
Attachments:
B.
AI-41180
Discussion/Approval of Program Financial Report: September
Attachments:
C.
AI-41183
Approval of Special Services Monthly Report: September
Attachments:
D.
AI-41181
Approval of Children's Applications for 2013-2014
Attachments:
8.
Budget & Management:
A.
AI-41420
Requesting approval to pay property taxes owed in the amount of $ 23,911.62 (E2650-00-000-0001-00) in connection with the Ebony Plaza Lot 1 in the City of McAllen with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Attachments:
B.
AI-41426
Self-Funded (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 10/01-15/2013 in the amount of $43,542.03 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 10/01-15/2013 in the amount of $43,542.03 and requesting approval of wire transfer.
Attachments:
C.
AI-41143
1. Approval of reimbursement in the amount of $655,649.43 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 09/28/13 to 10/11/13.
2. Approval of wire transfer to cover claims paid.
| 09/28-30/13 | $ 51,802.68 |
| 10/01-04/13 | $324,638.61 |
| 10/05-11/13 | $279,208.14 |
| TOTAL | $655,649.43 |
2. Approval of wire transfer to cover claims paid.
Attachments:
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-41486
1. Approval to rescind action on AI#40478 approved by Commissioners' Court on 9/17/13 for the payment of Invoice #3371 in the amount of $45,618.85 to R. Gutierrez Engineering Corporation through Contract C-12-314-01-29 for the Nolana Loop Project.
2. Acceptance and approval of payment for Invoices 3371-1 and 3371-2 in the amounts of $11,781.55 and 33,730.00 respectively for professional services submitted by R. Gutierrez Engineering Corporation through Contract C-12-314-01-29 (Supplemental Agreement #5) for the Nolana Loop Project.
2. Acceptance and approval of payment for Invoices 3371-1 and 3371-2 in the amounts of $11,781.55 and 33,730.00 respectively for professional services submitted by R. Gutierrez Engineering Corporation through Contract C-12-314-01-29 (Supplemental Agreement #5) for the Nolana Loop Project.
Attachments:
B.
AI-41235
Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current contract for the:"LEGEND and NON-LEGEND PHARMACEUTICALS" for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with MAO WESTWOOD PHARMACY, INC. dba WESTWOOD PHARMACY effective 11/17/13 through 01/16/14 or (upon completion of the procurement process which ever comes first and is most advantageous to Hidalgo County).
Attachments:
C.
AI-41419
Acceptance and approval of payment of Invoice #2013-00116-$167,310.00 submitted by contracted architect, ERO Architects in connection with, "Schematic Design Phase for the New Hidalgo County Courthouse."C-13-122-07-17
Attachments:
D.
AI-41456
Acceptance and approval of "Certificate of Substantial Completion" as submitted by contractor, Herrera & Hunt Inc., reflecting the date of 10/05/13: "PROJECT NUMBER 2013-236-OGG-Project Repair to DPS Building.
Attachments:
E.
AI-41448
Acceptance and approval for Invoice# 8R1 in the amount of $5,224.77, from Gignac & Associates Architects LLP., contracted architect for "Design & Construction of Hidalgo County Sheriff's Office Substation in Precinct No. 1 Area"C-08-051-01-30;
Attachments:
F.
AI-41401
1. Requesting acceptance and approval of payment Inv.# 11324548 ($25,000.00) submitted by L&G Consulting Engineers, Inc. (WA#1-PO#696996) for: "JOB SPECIFIC PROJECT"- FM 2220 (Ware Road) under Contract# C-13-178-08-10, located within Hidalgo County Precinct No. 4;
2. Requesting acceptance and approval of payment for Inv.# 11324552 ($32,971.91) submitted by L&G Consulting Engineers, Inc. in connection to Contract #C-12-126-10-16 (WA#1-PO#688820) for:"JOB SPECIFIC PROJECT"-Extension of 10th Street (SH 107 to FM 1925)" located within Hidalgo County Precinct No. 4;
3. Requesting acceptance and approval of payment for Inv. # 13-6-000010 ($ 1,804.29) submitted by L&G Engineering Laboratory, LLC, under (WA#3 - PO# 694431) in connection to:"Construction Material Testing Services" for projects located within Hidalgo County Precinct No. 4 (on an as needed basis) under Con. #C-12-122-06-12-PROJECT-"M" ROAD MOTOR POOL for PRECINCT 4;
4. Requesting acceptance and approval of payment for Inv. #1790 ($ 7820.00) submitted by PEREZ CONSULTING ENGINEERS in connection to Contract #C-13-0584-06-25 (WA#1-PO#694874) for "JOB SPECIFIC PROJECT": "Curry Estates Drainage Improvements" located within Hidalgo County Precinct No. 4.
5. Requesting acceptance and approval of payment for Inv. #1795 ($ 4,590.00) submitted by PEREZ CONSULTING ENGINEERS in connection to Contract #C-13-0584-06-25 (WA#1-PO#694874) for "JOB SPECIFIC PROJECT": "Curry Estates Drainage Improvements" located within Hidalgo County Precinct No. 4.
6. Requesting acceptance and approval of payment for Inv. #AUG 2013 ($ 11,580.00) submitted by LE FEVRE ENGINEERING AND MANAGEMENT CONSULTING, LLC., in connection to Contract #C-13-132-06-25 (WA#1-PO#694985) for "JOB SPECIFIC PROJECT": "Sunflower Road Park Project Phase I" located within Hidalgo County Precinct No. 4.
2. Requesting acceptance and approval of payment for Inv.# 11324552 ($32,971.91) submitted by L&G Consulting Engineers, Inc. in connection to Contract #C-12-126-10-16 (WA#1-PO#688820) for:"JOB SPECIFIC PROJECT"-Extension of 10th Street (SH 107 to FM 1925)" located within Hidalgo County Precinct No. 4;
3. Requesting acceptance and approval of payment for Inv. # 13-6-000010 ($ 1,804.29) submitted by L&G Engineering Laboratory, LLC, under (WA#3 - PO# 694431) in connection to:"Construction Material Testing Services" for projects located within Hidalgo County Precinct No. 4 (on an as needed basis) under Con. #C-12-122-06-12-PROJECT-"M" ROAD MOTOR POOL for PRECINCT 4;
4. Requesting acceptance and approval of payment for Inv. #1790 ($ 7820.00) submitted by PEREZ CONSULTING ENGINEERS in connection to Contract #C-13-0584-06-25 (WA#1-PO#694874) for "JOB SPECIFIC PROJECT": "Curry Estates Drainage Improvements" located within Hidalgo County Precinct No. 4.
5. Requesting acceptance and approval of payment for Inv. #1795 ($ 4,590.00) submitted by PEREZ CONSULTING ENGINEERS in connection to Contract #C-13-0584-06-25 (WA#1-PO#694874) for "JOB SPECIFIC PROJECT": "Curry Estates Drainage Improvements" located within Hidalgo County Precinct No. 4.
6. Requesting acceptance and approval of payment for Inv. #AUG 2013 ($ 11,580.00) submitted by LE FEVRE ENGINEERING AND MANAGEMENT CONSULTING, LLC., in connection to Contract #C-13-132-06-25 (WA#1-PO#694985) for "JOB SPECIFIC PROJECT": "Sunflower Road Park Project Phase I" located within Hidalgo County Precinct No. 4.
Attachments:
G.
AI-41371
Requesting approval of payment for Invoice No. 20131665 in the amount of $1,564.74 (Pct 3, 3rd Call, Bernal Heights Subdivision as submitted by project engineer TEDSI Infrastructure Group. (C-CAP-08-028-10-28.)
Attachments:
H.
AI-41368
Requesting amendment to AI#39764 (CC action 8-13-13), to reflect amount from $4,556.25 to $6,505.50 through same requisition # 239537 for the disposal of 15 waste drums/barrels located within Pct #4.
Attachments:
I.
AI-41344
Acceptance and approval of request for payment of the following invoice with TEDSI Infrastructure Group under the following contracts with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed:
1. Invoice #20131669 in the amount of $41,475.54 amid Work Authorization # 1 - Contract #C-08-227-02-09
1. Invoice #20131669 in the amount of $41,475.54 amid Work Authorization # 1 - Contract #C-08-227-02-09
Attachments:
J.
AI-41295
Acceptance, and approval of Invoice No. 1 (Amendment No. 2) in the amount of $7,500 from Alcocer Garcia Associates, Inc., contracted architect for the, "Remodel of Existing Old Administration Building (1st and 2nd floors) Project with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed. (C-08-131-08-07)
Attachments:
K.
AI-41294
Acceptance, and approval of Invoice No. 471001/04B/XV in the amount of $747.29 and Invoice No. 471001/04A/XV in the amount of $741.43 from Dannenbaum Engineering Company, contracted architect for the, "Hidalgo County-Annex Modular Buildings-Courtroom Finishes and Courthouse Site Improvements," with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
L.
AI-41268
Acceptance and approval of request for payment of Invoice #1102707-15 in the amount of $28,982.41 submitted by CAS Companies in connection with the "Hidalgo County Morgue Renovation" Project amid PO#663746 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Attachments:
M.
AI-41246
389th District Court:
Requesting authority to add the fax accessory to the 36-month new copier (capital) lease for a WC7120P copier previously approved through Commissioners Court AI-36273 through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 through Requisition #236796 in the amount of $19.27/month, with total lease $263.86/month effective upon approval.
Requesting authority to add the fax accessory to the 36-month new copier (capital) lease for a WC7120P copier previously approved through Commissioners Court AI-36273 through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 through Requisition #236796 in the amount of $19.27/month, with total lease $263.86/month effective upon approval.
Attachments:
N.
AI-41254
Add/Delete fuel card users and drivers
1. Constable Pct No. 2 - Fuel card user driver
2. Constable Pct No. 4- Fuel card
1. Constable Pct No. 2 - Fuel card user driver
2. Constable Pct No. 4- Fuel card
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 29th day of October, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 29, 2013.
Signed this 29th day of October 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 29th day of October, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 29, 2013.
Signed this 29th day of October 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy