SPECIAL MEETING - November 5, 2013
BE IT REMEMBERED, that on this 5th day of November A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT November 5, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval for the exception of Items 9.B, 9.C, 9.D, 9.F to be pulled for discussion.
Vote: 5 - 0 Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-41563
2013 - DBM - Co Wide Adm (1100)
Attachments:
B.
AI-41534
2013 - Elections Department (1100)
Attachments:
C.
AI-41581
2013 - Facilities Management (1100)
Attachments:
D.
AI-41607
2013 - HIDTA (1251)
E.
AI-41605
2013 - HIDTA Task Force (1291)
F.
AI-41594
2013 - HIDTA US Justice (1254)
Attachments:
G.
AI-41595
2013 - HIDTA US Treasury (1252)
Attachments:
H.
AI-41454
2013 - Budget & Management (1100)
Attachments:
I.
AI-41591
2013 - Tax Office (1100)
Attachments:
J.
AI-41513
2013 – Pct. #1 Rd Maint (1200)
Attachments:
K.
AI-41328
2013 - Pct 2 Thomas Rd (1200)
Attachments:
L.
AI-41418
2013 - Pct. 2 CRC (1100)
Attachments:
M.
AI-41493
2013 - Pct. 3 Rd Maint (1200)
Attachments:
N.
AI-41587
2013 - Pct. #4 Rd. Maint (1200)
Attachments:
O.
AI-41586
2013 - Pct. #4 CRC (1100)
Attachments:
P.
AI-41394
2013 - Jail (1100)
Attachments:
Q.
AI-41398
2013 - Health & Human Services Dept. (1100)
R.
AI-41326
2013 - Health & Human Services Dept. (1100)
Attachments:
S.
AI-41424
2013 - District Clerk (1100)
Attachments:
T.
AI-41507
2013 - Safety Division (1100)
Attachments:
U.
AI-41520
2014 - WIC (1292)
Attachments:
V.
AI-41521
2013 - Constable Pct. #2 (1100)
Attachments:
W.
AI-41515
2013 - Planning Dept. (1100)
Attachments:
X.
AI-41544
2013 - Fire Marshal (1100)
Attachments:
Y.
AI-41567
2013 - BCAP (1200)
Attachments:
Z.
AI-41383
2013 - Purchasing (1100)
Attachments:
AA.
AI-41362
2013 - 389th District Court (1100)
BB.
AI-41415
2013 - Master Court #1 (1100)
Attachments:
CC.
AI-41528
2013 - County Court @ Law #8 (1100)
Attachments:
DD.
AI-41396
2013 - Adult Probation Alt Incarceration Prg (1100)
Attachments:
EE.
AI-41397
2013 - Adult Probation Drug Court (1100)
Attachments:
FF.
AI-41514
2013 - County Judge (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-41614
2013 - Various Departments (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to various accounts in the total amount of $1,174.15 to fund bank fee expenditures.
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to various accounts in the total amount of $1,174.15 to fund bank fee expenditures.
Attachments:
B.
AI-41613
Sheriff's Federal Sharing - U.S. Treasury (Fund 1228):
Approval of 2013 interdepartmental transfer from program (006) to program (083) in the amount of $80,000 to fund proposal form Herrera & Hunt for "Facility Modifications to incorporate Motorola & 911."
Approval of 2013 interdepartmental transfer from program (006) to program (083) in the amount of $80,000 to fund proposal form Herrera & Hunt for "Facility Modifications to incorporate Motorola & 911."
C.
AI-41603
CO Wide Comm Systems (1100):
Approval of 2013 interdepartmental transfer from CO Wide Adm-Contingency to CO Wide Comm Systems in the amount of $194,623.5 to fund the proposal form Herrera & Hunt for "Facility Modifications to Incorporate Motorola & 911" at the Sheriffs Office.
Approval of 2013 interdepartmental transfer from CO Wide Adm-Contingency to CO Wide Comm Systems in the amount of $194,623.5 to fund the proposal form Herrera & Hunt for "Facility Modifications to Incorporate Motorola & 911" at the Sheriffs Office.
D.
AI-41599
Facilities Management (1100):
Approval of 2013 interdepartmental transfer from CO Wide Adm-Contingency to Facilities Management in the amount of $31,821.38 to fund the proposal form Herrera & Hunt for the repairs to the sewer line at the Health Department.
Approval of 2013 interdepartmental transfer from CO Wide Adm-Contingency to Facilities Management in the amount of $31,821.38 to fund the proposal form Herrera & Hunt for the repairs to the sewer line at the Health Department.
Attachments:
E.
AI-41598
District Attorney's Office (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to District Attorney's Autopsies in the amount of $40,000 to fund pending obligations.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to District Attorney's Autopsies in the amount of $40,000 to fund pending obligations.
Attachments:
F.
AI-41356
JP Pct. 3 Pl. 2 (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm. - Contingency to JP Pct. 3 Pl. 2 in the amount of $5,000.00 to fund various operating expenditures.
Approval of 2013 interdepartmental transfer from Co. Wide Adm. - Contingency to JP Pct. 3 Pl. 2 in the amount of $5,000.00 to fund various operating expenditures.
Attachments:
G.
AI-41564
Pct.1 (1200):
Approval of 2013 interdepartmental transfer from RD Maint. program (no.005) to MILE17N(FM88-FM1015) program (no.085) in the total amount of $1,355.68.
Approval of 2013 interdepartmental transfer from RD Maint. program (no.005) to MILE17N(FM88-FM1015) program (no.085) in the total amount of $1,355.68.
Attachments:
H.
AI-41565
Pct 2 ICA W/SJ-El Dora & Sgt Treviño Rd (1200):
Approval of 2013 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 ICA W/SJ-El Dora & Sgt Treviño Rd in the amount of $182,929.86 to fund road project expenditures.
Approval of 2013 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 ICA W/SJ-El Dora & Sgt Treviño Rd in the amount of $182,929.86 to fund road project expenditures.
Attachments:
I.
AI-41381
Pct. 2 Sanitation (1100):
Approval of 2013 interdepartmental transfer from Pct. 2 Parks into Pct 2 Sanitation in the amount of $25,000.00.
Approval of 2013 interdepartmental transfer from Pct. 2 Parks into Pct 2 Sanitation in the amount of $25,000.00.
Attachments:
4.
Planning Department:
A.
AI-41522
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
5.
Right of Way - Permits:
A.
AI-41537
Melden & Hunt:
* Crossing No.1: A proposed 8" PVC water line bored (54 L.F. x 16" PVC SDR-26 casing) and crossing Canton Road approximately 27.0' east of the centerline of Harmonia Drive.
* Crossing No.2 : A proposed 8" PVC water line bored (54 L.F. x 16" PVC SDR-26 casing) and crossing Canton Road approximately 27.0 west of the centerline of La Claridad Drive.
* Crossing No.1: A proposed 8" PVC water line bored (54 L.F. x 16" PVC SDR-26 casing) and crossing Canton Road approximately 27.0' east of the centerline of Harmonia Drive.
* Crossing No.2 : A proposed 8" PVC water line bored (54 L.F. x 16" PVC SDR-26 casing) and crossing Canton Road approximately 27.0 west of the centerline of La Claridad Drive.
Attachments:
6.
Tax Refunds:
A.
AI-41382
| Account # | Payer | Amount |
| B1900.06.000.0006.00 | Corelogic | $3,075.88 |
Attachments:
B.
AI-41427
| Account Number | Payer | Amount |
| C4443.01.000.0002.00 | J.R.C & S.G.C.LP | $5,752.03 |
| C4443.01.000.0002.00 | Quiricho LTD | $21.70 |
| C4443.02.000.0005.00 | J.R.C & S.G.C.LP | $6,047.87 |
| C4443.02.000.0005.00 | Quiricho LTD | $22.95 |
| N4470.00.000.0020.00 | Wells Fargo | $4,179.66 |
| P1650.01.000.0000.00 | J.R.C & S.G.C.LP | $17,227.38 |
| P1650.01.000.0000.00 | Quiricho LTD | $80.98 |
| W1000.00.000.0009.00 | Corelogic | $3,042.87 |
| W0100.00.043.0006.14 | Jose Daniel Vallejo | $6,023.80 |
| W4292.01.000.0009.00 | De La Garza Eloy & Norma | $5,098.52 |
| W7150.02.000.0046.00 | Land America | $2,853.54 |
Attachments:
C.
AI-41412
| Account Number | Payer | Amount |
| A1800.00.045.0007.01 | Propel Financial Services LLC | $2,760.47 |
| A1800.00.045.0007.01 | Propel Financial Services LLC | $2,513.50 |
| E8465.99.000.0002.08 | Global Diesel Parts LLC | $3,231.03 |
| G0900.01.005.0008.00 | Corelogic | $3,406.21 |
| H0850.98.003.0037.02 | San Jacinto Title Services | $6,347.69 |
| L0250.00.021.0008.00 | Morales Jose A | $3,220.74 |
| L1721.99.000.0001.05 | Law Office Of Michael J Daley PLLC | $2,557.27 |
| L6228.00.000.0003.00 | Inter National Bank | $3,872.49 |
Attachments:
7.
Membership Dues:
A.
AI-41331
Elections Department (1100):
Requesting approval to pay 2014 membership dues to the Texas Association of Elections Administrators (TAEA) for Yvonne Ramon, in the amount of $150.00, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor
Requesting approval to pay 2014 membership dues to the Texas Association of Elections Administrators (TAEA) for Yvonne Ramon, in the amount of $150.00, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor
B.
AI-41574
Pct #4:
Requesting authorization to renew the International Right of Way Association (IRWA) membership for 2014 in the total amount of $450.00 for Mr. Joe Ochoa and Mr. Jesus M. Ozuna, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting authorization to renew the International Right of Way Association (IRWA) membership for 2014 in the total amount of $450.00 for Mr. Joe Ochoa and Mr. Jesus M. Ozuna, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Attachments:
8.
Budget & Management:
A.
AI-41570
General Fund Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Co. Wide Adm.-Contingency account.
Approval to transfer lapsed salaries from various departments to the Co. Wide Adm.-Contingency account.
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-41535
Requesting approval of document titled “Statement of Credentials” for Facility Construction and Related Projects (none-road improvements) and modified Legal Notice to be included in the procurement packets to assist Hidalgo County in evaluating bidders/proposers as “responsible” in preparation for bid/proposal award recommendations.
Attachments:
B.
AI-40870
Health & Human Services Department:
Requesting authority to renew the annual a 12-month software maintenance support with ESI Acquisition Inc. an awarded vendor through our membership/participation with (DIR) Department of Information Resource contract #DIR-SDD-822 for the Health & Human Services Department through the following requisition #243219 for the following services with no document to sign other than accepting County Purchase Order-effective dates below
3-1100-441-00-340-003-0-336;
Requesting authority to renew the annual a 12-month software maintenance support with ESI Acquisition Inc. an awarded vendor through our membership/participation with (DIR) Department of Information Resource contract #DIR-SDD-822 for the Health & Human Services Department through the following requisition #243219 for the following services with no document to sign other than accepting County Purchase Order-effective dates below
3-1100-441-00-340-003-0-336;
| Software Maintenance | Effective | Annually |
| WebEOC Professional V7 Software Support Silver Level | 11/01/13 - 10/31/14 | $9,900.00 |
| WebEOC Redundant Server Software Support | 11/01/13 - 10/31/14 | $ 880.00 |
NO ACTION taken on this Item.
C.
AI-41247
Emergency Management:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7220P copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 through Requisition #244603 in the amount of $232.40/month, effective upon approval.
NO ACTION taken on this Item.
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7220P copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 through Requisition #244603 in the amount of $232.40/month, effective upon approval.
NO ACTION taken on this Item.
D.
AI-41457
Acceptance and approval of request for payment of Invoice #20131668 for $30,820.00 through Work Authorization #3 submitted by TEDSI Infrastructure Group for Mile 2 West Project under contract #C-08-226-09-30.
NO ACTION taken on this Item.
NO ACTION taken on this Item.
E.
AI-41411
93rd District Court:
Requesting authority to enter into a 36-month new copier (capital) lease for an imageRUNNER4025 Multi-Function System (Network print & scan copier) through the County's membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor Canon USA Inc. c/o Canon Financial Services contract 985-L2 through requisition #242542 for the 93rd District Court in the amount of $113.91 + $41.88 for maintenance totaling $155.79/month effective upon approval (3-1100-412-00-002-001-0-780/432).
Requesting authority to enter into a 36-month new copier (capital) lease for an imageRUNNER4025 Multi-Function System (Network print & scan copier) through the County's membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor Canon USA Inc. c/o Canon Financial Services contract 985-L2 through requisition #242542 for the 93rd District Court in the amount of $113.91 + $41.88 for maintenance totaling $155.79/month effective upon approval (3-1100-412-00-002-001-0-780/432).
Attachments:
F.
AI-41347
Requesting authority to exercise the sixty (60)day grace period extension as provided in the current contract for: Specialty Printing Services and Related Supplies" for Hidalgo County, under the same rates, terms and conditions with Scott Merriman Inc - E-12-268-10-23 and Curtis 1000 - E-12-268A-10-23 effective November 16, 2013 thru January 15, 2014 or (upon completion of the procurement process which ever is most advantageous to H.C.).
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
G.
AI-41329
Acceptance and approval of Change Order No.2 reflecting additional days for project completion due to inclement weather for the Precinct 2 Little Mexico Subdivision and South Tower Estates Paving & drainage project with contractor 2GS, L.L.C. , as submitted through project engineer Raul Sesin (C-13-127-05-21).
Attachments:
H.
AI-41292
Requesting authority to enter into a 36-month new (capital) lease copier for (1) WorkCentre 5845APT through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Hidalgo County Tax Assessor-Collector through Requisitions #244118 in the total amount for each per $182.95/per month, effective upon approval.
Attachments:
I.
AI-41242
Acceptance and approval to exercise the County's option to extend the second (2nd) year of three(3) additional one (1) year term with same rates, terms and conditions as stated on contract with Brown & Brown Lone Star Insurance Services, dba Alamo Insurance Group for "Consulting Services for Self-Funded Insured Group Health" Project.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of September, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 5, 2013.
Signed this 5th day of November 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of September, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 5, 2013.
Signed this 5th day of November 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy