SPECIAL MEETING - November 12, 2013
BE IT REMEMBERED, that on this 12th day of November A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT November 12, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval for the exception of Item 7.B to be pulled for discussion.
Vote: 5 - 0 - Unanimously
1.
AI-41759
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-41655
2013 - County Treasurer (1100)
Attachments:
B.
AI-41495
2013 - CW Mech. Shop (1200)
Attachments:
C.
AI-41753
2013 - Pct. 1 BCAP (1312)
Attachments:
D.
AI-41666
2013 – Pct. #2 Administration (1200)
Attachments:
E.
AI-41697
2013 - Pct. #2 CRC S. Tower (1100)
Attachments:
F.
AI-41489
2013 - Pct. 3 Parks (1100)
Attachments:
G.
AI-41707
2013 - Pct. 4 Parks (1100)
Attachments:
H.
AI-41708
2013 - Pct. #4 Rd. Maint. (1200)
Attachments:
I.
AI-41736
2013 - Pct. #4 New Motor Pool (1342)
Attachments:
J.
AI-41509
2013 - Public Defender's (1100)
Attachments:
K.
AI-41608
2013 - Texas A&M AgriLife Extension Service (1100)
Attachments:
L.
AI-41631
2013 - Tax Office (1100)
Attachments:
M.
AI-41648
2013 - WIC (1292)
Attachments:
N.
AI-41646
2013 - WIC (1292)
Attachments:
O.
AI-41539
2013 - Hidalgo County Sheriff's Office (1100)
Attachments:
P.
AI-41526
2013 - Hidalgo County Sheriff's Office (1100)
Attachments:
Q.
AI-41671
2013 - Sheriff's Office (1284)
Attachments:
R.
AI-41687
2013 - County Court @ Law #8 (1100)
Attachments:
S.
AI-41696
2013 - County Auditor's Office (1100)
Attachments:
T.
AI-41703
2013 - County Clerk's (1100)
Attachments:
U.
AI-41704
2013 - DBM - Workers' Comp Division (2202)
Attachments:
V.
AI-41713
2013 - Hidalgo County Sheriff's Office (1100)
Attachments:
W.
AI-41715
2013 - HIDTA (1291)
Attachments:
X.
AI-41492
2013 - Facilities Management (1100)
Attachments:
Y.
AI-41723
2013 - Facilities Management (1100)
Attachments:
Z.
AI-41719
2013 - Justice Court Tech (1242)
Attachments:
AA.
AI-41542
2013 - 206th District Court (1100)
Attachments:
BB.
AI-41724
2013 - Constable Pct. #1 (1100)
Attachments:
CC.
AI-41482
2013 - Constable Pct. 2 (1100)
Attachments:
DD.
AI-41496
2013 – Constable Pct. #4 (1231)
Attachments:
EE.
AI-41494
2013 – Constable Pct. #4 (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-41638
Pct. 2 TxDot (1315):
Approval of 2013 interfund transfer from Certificate of Obligations 2001 (Fund 1331, Program#010) to TXDOT- Jackson (Dicker - 1.5 miles Ridge) (Fund 1315, program#025) Road Project in the amount of $ 2,500.00 to fund legal services as needed for the project.
Approval of 2013 interfund transfer from Certificate of Obligations 2001 (Fund 1331, Program#010) to TXDOT- Jackson (Dicker - 1.5 miles Ridge) (Fund 1315, program#025) Road Project in the amount of $ 2,500.00 to fund legal services as needed for the project.
Attachments:
B.
AI-41688
Pct. 2 Adm. (1200):
Approval of interdepartmental transfer in the amount of $10,000.00 from Pct. 2 Road Maint. to Pct. 2 Adm.
Approval of interdepartmental transfer in the amount of $10,000.00 from Pct. 2 Road Maint. to Pct. 2 Adm.
Attachments:
4.
Planning Department:
A.
AI-41673
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Membership Dues:
A.
AI-41333
Tax Office (1100):
Requesting approval to pay membership dues to Texas Association of Assessing Officers in the amount of $80.00 for Pablo (Paul) Villarreal Jr., with authority for the County Treasurer to issue check after review, audit and processing procedures and completed by the County Auditor.
Requesting approval to pay membership dues to Texas Association of Assessing Officers in the amount of $80.00 for Pablo (Paul) Villarreal Jr., with authority for the County Treasurer to issue check after review, audit and processing procedures and completed by the County Auditor.
Attachments:
B.
AI-41455
398th District Court (1100):
Approval to pay annual membership dues to the Texas association for Court Administration for Ester Cantu, 398th District Court coordinator, in the amount of $75.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by county auditor.
Approval to pay annual membership dues to the Texas association for Court Administration for Ester Cantu, 398th District Court coordinator, in the amount of $75.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by county auditor.
Attachments:
6.
Budget & Management:
A.
AI-41351
1. Approval of reimbursement in the amount of $796,077.80 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 10/12/13 to 10/25/13.
| 10/12-18/13 | $450,719.34 |
| 10/19-25/13 | $345,358.46 |
| TOTAL | $796,077.80 |
2. Approval of wire transfer to cover claims paid.
Attachments:
B.
AI-41710
Self-Funded (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 10/16-31/2013 in the amount of $ 76,783.81 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 10/16-31/2013 in the amount of $ 76,783.81 and requesting approval of wire transfer.
Attachments:
7.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-41750
Pct. 2 Old Administration Building:
Requesting authority to enter into a 60-month new copier (capital) lease for an imageRunnerC2230 Color/Printer/Scanner through the County's membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor Canon USA Inc. c/o Canon Financial Services contract 985-L2 through requisition #244897 for the Pct. 2 Old Administration Offcie in the amount of $83.50 + $106.32 for maintenance totaling $189.82/month effective upon approval.
Requesting authority to enter into a 60-month new copier (capital) lease for an imageRunnerC2230 Color/Printer/Scanner through the County's membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor Canon USA Inc. c/o Canon Financial Services contract 985-L2 through requisition #244897 for the Pct. 2 Old Administration Offcie in the amount of $83.50 + $106.32 for maintenance totaling $189.82/month effective upon approval.
Attachments:
B.
AI-41755
1. Approval of Request for Payment-Applications No. 8,9,10 in the amounts submitted by HighMark Construction Company, LLC, awarded contractor for the,"Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, TX"(C-12-021A-09-25), as certified for payment by project architect, Dannenbaum Engineering Company, with authority to issue payment after audit and processing procedures are completed by County Auditor.
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Company Name:
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Payment Application No.
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Amount:
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HighMark Construction Company, LLC
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Application No. 8
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$19,000.00
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Application No. 9 (Retainage)
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$23,250.00
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Application No. 10
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$11,741.40
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2. Acceptance and approval of "Certificate of Substantial Completion" from contractor, HighMark Construction Company, LLC, reflecting the completion date of November 6, 2013 for the "Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, TX," as submitted and certified by project architect, Dannenbaum Engineering Company.
3. Requesting approval of payment for Invoice# 452501/13/XV in the amount of $1,471.46 submitted by Dannenbaum Engineering Company in connection to contract #C-10-101A-10-05-AIA (PO# 689303) Agreement for: "Building Repairs and/or Additions and Renovations to the W.I.C. Offices located in Edinburg, Texas on the North Side of Richardson Road and East of Doolittle Road within Hidalgo County Precinct No. 4
On motion by COMMISSIONER PCT. 2, HECTOR PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval subject to receipt of supporting documents as they have been advised on Items 1, 2, and 3.
Vote: 5 - 0 - Unanimously
Attachments:
C.
AI-41541
Requesting authority to exercise the additional ONE (1) YEAR option to extend the (on as needed basis) agreements, under the same rates, terms and conditions with ROY'S HAULING SERVICES for Hidalgo County Precinct No. 4 (as set forth below):
a) C-12-103a-11-06- "PIT RUN CALICHE” - (Commencing, 11/18/13, Expiring, 11/17/14)
b) C-12-105-09-18- "HAULING SVCS of ALL RD MATERIAL(Excluding-HOT MIX)"-(Commencing, 11/30/13, Expiring, 11/29/14)
b) C-12-105-09-18- "HAULING SVCS of ALL RD MATERIAL(Excluding-HOT MIX)"-(Commencing, 11/30/13, Expiring, 11/29/14)
Attachments:
D.
AI-41301
Acceptance and approval to exercise the County's option to extend the second (2nd) and final year of the two (2)-one(1) year renewal as provided with N.T.C. Drug Testing Services Inc. for the provision of "Drug and Alcohol Testing For Hidalgo County Employees", under the same rates, terms and conditions with renewal effective date of January 1, 2014 with ending date of December 31, 2014.
Attachments:
E.
AI-41684
Acceptance and approval of Invoice #11324561 in the amount of $7,577.28 and Invoice#11324613 in the amount of $7,577.28, from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Tech Meeting. C-13-225-07-09
Attachments:
F.
AI-41573
DISTRICT CLERKS:
Requesting authority to enter into a 36-month lease thru State Awarded vendor contract # DIR-SSD-1674 a total of (5) various new copiers (capital) lease and maintenance agreement with Ricoh Americas Corporation,
One Ricoh MPC5503 in the amount of $417.94 monthly (requisition # 245356)
One Ricoh MP6002SP in the amount of $522.92 monthly (requisition # 246548)
One Ricoh MP5002SP in the amount of $237.98 monthly (requisition # 246560)
Two Ricoh MP5002SP in the amount of $213.67 monthly (requisition # 246551 & 246549)
All monthly lease payment including maintenance plan starting upon approval.
Requesting authority to enter into a 36-month lease thru State Awarded vendor contract # DIR-SSD-1674 a total of (5) various new copiers (capital) lease and maintenance agreement with Ricoh Americas Corporation,
One Ricoh MPC5503 in the amount of $417.94 monthly (requisition # 245356)
One Ricoh MP6002SP in the amount of $522.92 monthly (requisition # 246548)
One Ricoh MP5002SP in the amount of $237.98 monthly (requisition # 246560)
Two Ricoh MP5002SP in the amount of $213.67 monthly (requisition # 246551 & 246549)
All monthly lease payment including maintenance plan starting upon approval.
Attachments:
G.
AI-41718
1. Requesting approval of the Commercial Alarm Monitoring Agreement as required by vendor, Superior Alarms and as awarded under TASB BuyBoard under contract #401-12;
2. Requesting approval & authority to enter into a three (3) year commercial alarm monitoring services and execute vendor's required commercial alarm monitoring agreement with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the WIC Edinburg Offices through the requisitions 246006 and 246149 effective upon approval: A monthly charge of commercial alarm monitoring services at $15.00/monthly, monitoring fire services at $25.00 and to include one time fee of a fire dailer cost $496.00 and a labor cost of $65.00.
2. Requesting approval & authority to enter into a three (3) year commercial alarm monitoring services and execute vendor's required commercial alarm monitoring agreement with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the WIC Edinburg Offices through the requisitions 246006 and 246149 effective upon approval: A monthly charge of commercial alarm monitoring services at $15.00/monthly, monitoring fire services at $25.00 and to include one time fee of a fire dailer cost $496.00 and a labor cost of $65.00.
Attachments:
H.
AI-41501
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County WIC Program-Lease of Office Space-City of Roma" Bid No. 2013-213-SMA including the re-advertising of project in the event no bids received and/or rejection of responses received and project is still required.
Attachments:
I.
AI-41430
Dora Lopez, Court Coordinator, Hidalgo County 92nd District Court, is formally requesting the removal of fixed assets listed in Exhibit A. All supporting documentation has been attached.
Attachments:
J.
AI-41355
ADD/DELETE FUEL CARD USERS/DRIVERS
1. DISTRICT ATTORNEY OFFICE- DELETE DRIVER
2. DISTRICT ATTORNEY OFFICE- ADD DRIVER
1. DISTRICT ATTORNEY OFFICE- DELETE DRIVER
2. DISTRICT ATTORNEY OFFICE- ADD DRIVER
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 12th day of November, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 12, 2013.
Signed this 12th day of November 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 12th day of November, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 12, 2013.
Signed this 12th day of November 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy