SPECIAL MEETING - November 19, 2013
BE IT REMEMBERED, that on this 19th day of November A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT November 19, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval of the Consent Agenda for the exception of Item 6.B to be pulled for discussion.
Vote: 4 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-41856
2013 - County Court #7 (1100)
Attachments:
B.
AI-41821
2013 - Pct. #1 CO2006 (1336)
Attachments:
C.
AI-41749
2013 - Pct.1 Sanitation (1100)
Attachments:
D.
AI-41781
2013 - Pct.1 Parks (1100)
Attachments:
E.
AI-41835
2013 - Pct. 1 R&B (1200)
F.
AI-41824
2013 - Pct. #2 CW Mechanic Shop (1200)
Attachments:
G.
AI-41775
2013 - Pct. #2 / County Wide Mechanic Shop (1200)
Attachments:
H.
AI-41825
2013 - Pct. #2 Adm. (1200)
Attachments:
I.
AI-41851
2013- Pct. #4 Rd. Maint (1200)
Attachments:
J.
AI-41665
2013 - Health & Human Services Dept. (1293)
K.
AI-41659
2013 - Health & Human Services Dept. (1293)
Attachments:
L.
AI-41642
2013 - Health & Human Services Dept. (1293)
Attachments:
M.
AI-41685
2013 - Health & Human Services Dept. (1293)
Attachments:
N.
AI-41624
2013 - J.P. Pct. 4 Pl. 2 (1100)
Attachments:
O.
AI-41625
2013 - Constable Pct. #2 (1100)
Attachments:
P.
AI-41645
2013 - Auxiliary Court (1100)
Attachments:
Q.
AI-41650
2013 - J.P. 1 Pl 1 (1100)
Attachments:
R.
AI-41589
2013 - Facilities Management (1100)
Attachments:
S.
AI-41744
2013 - Department of Budget & Management (1100)
Attachments:
T.
AI-41738
2013 - Constable Pct. #2 (1100)
Attachments:
U.
AI-41720
2013 - Tax Office (1100)
Attachments:
V.
AI-41768
2013 - Safety Division (1100)
Attachments:
W.
AI-41758
2013 - District Attorney's Office (1222)
Attachments:
X.
AI-41767
2013 - District Attorney's Office (1100)
Attachments:
Y.
AI-41799
2013 - District Attorney's Office (1100)
Attachments:
Z.
AI-41653
2013 - Elections Department (1100)
Attachments:
AA.
AI-41807
2013 - Elections (1100)
Attachments:
BB.
AI-41814
2013 - Executive Office (1100)
Attachments:
CC.
AI-41620
2013 - Hidalgo County Sheriff's Office (1100)
Attachments:
DD.
AI-41656
2013 - Hidalgo County Sheriff's Office (1100)
Attachments:
EE.
AI-41661
2013 - Hidalgo County Sheriff's Office (1100)
Attachments:
FF.
AI-41782
2013 - Sheriff's Office (1284)
Attachments:
GG.
AI-41683
2013 - 370th District Court (1100)
Attachments:
HH.
AI-41582
2013 - Planning Dept. (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-41844
Jail (1100):
Approval of 2013 interdepartmental transfer from Sheriff program (001) to Jail program (002) in the amount of $25,000.00 to fund water bill expenditures for the remaining of the year.
Approval of 2013 interdepartmental transfer from Sheriff program (001) to Jail program (002) in the amount of $25,000.00 to fund water bill expenditures for the remaining of the year.
Attachments:
B.
AI-41827
2013 - Various Departments (1100): Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to various accounts in the total amount of $804,554.00 to fund various expenditures.
Attachments:
C.
AI-41822
Pct. 2 Administration (1200): Approval of 2013 interdepartmental transfer from Pct. 2 Road Maintenance into Pct 2 Administration in the amount of $4,500.00.
Attachments:
4.
Planning Department:
A.
AI-41795
Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
5.
County Treasurer:
A.
AI-41652
Approval of the Hidalgo County Monthly Investment Report for the month of July 2013, August 2013 and September 2013.
Attachments:
6.
Executive Officer - Valde Guerra:
A.
AI-41800
Approval of 457 Plan hardship withdrawal requests for employee #032603 & 122335
Attachments:
B.
AI-41841
Requesting approval of invoice for legal fees, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor for the following:
| Vendor | Invoice Date/# | Amount | Cause# |
| Palacios & Associates | 9/12/13 / 1637 | 2717.05 | Valadez, B. v. County |
Commissioner Joseph Palacios abstained from the vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0
Attachments:
7.
Tax Refunds:
A.
AI-41702
| Account Number | Payer | Amount |
| W3800.00.681.0000.93 | America's Reverse Title Inc. | $5,843.40 |
Attachments:
B.
AI-41657
| Account Number | Payer | Amount |
| G6200.00.000.0006.00 | Bac Tax Services C/O Corelogic Services LLC | $6,435.15 |
Attachments:
8.
Membership Dues:
A.
AI-41678
County Clerk (1100):
Requesting approval to pay the 2013-2014 County & District Clerks' Association of Texas (CDCAT) Membership Dues in the amount of $110.00 for Arturo Guajardo, Jr., with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2013-2014 County & District Clerks' Association of Texas (CDCAT) Membership Dues in the amount of $110.00 for Arturo Guajardo, Jr., with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
B.
AI-41600
County Clerk (1100):
Requesting approval to pay the (IACREOT) International Association of Clerks, Recorders, Election Officials and Treasurers membership dues for Mr. Arturo Guajardo, Jr. in the amount of $195.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the (IACREOT) International Association of Clerks, Recorders, Election Officials and Treasurers membership dues for Mr. Arturo Guajardo, Jr. in the amount of $195.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
9.
Budget & Management:
A.
AI-41823
General Fund Fringe Benefits Sweep (1100):
Approval to transfer lapsed fringe benefits from various departments to the Co. Wide Adm.-Contingency account.
Approval to transfer lapsed fringe benefits from various departments to the Co. Wide Adm.-Contingency account.
B.
AI-41854
Fire Marshal - Fire Calls Sweep (1100):
Approval to transfer General Fund lapsed fire calls funds from Various Departments to the Co. Wide Adm.-Contingency account.
Approval to transfer General Fund lapsed fire calls funds from Various Departments to the Co. Wide Adm.-Contingency account.
Attachments:
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-41855
Requesting action to amend action taken on 12/28/2012 on AI-35856 for vehicle maintenance and repair services to add the following vendors for county owned vehicles and equipment from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process:
1. Eagle Automotive
2. Collision Specialist
3. Mission Quick Lube
4. Royal Automotive
5. Economy Tires & Wheels
6. M&J Auto Parts
1. Eagle Automotive
2. Collision Specialist
3. Mission Quick Lube
4. Royal Automotive
5. Economy Tires & Wheels
6. M&J Auto Parts
Attachments:
B.
AI-41379
Acceptance & approval of Application for Payment No. 1 in the amount of $17,280.00, from Reim Construction, Inc., contracted vendor for Ramirez No. 1, 2, & 3 Subdivisions (Pct. 3) as submitted by Javier Hinojosa Engineering project engineer (C-CAP-13-048-05-07.)
C.
AI-41503
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County Sheriff's Office-Purchase of Medical Supplies & Equipment" Bid No. 2013-156-SMA including the re-advertising of project in the event no bids received and/or rejection of responses received and project is still required.
Attachments:
D.
AI-41622
Acceptance and approval of the following invoices submitted by contracted/project engineer, L&G Consulting Engineers, Inc.:
1. Invoice No. 11324599 - $2,207.55 for FM 681 (from FM2221 to SH107)
2. Invoice No. 11324600 - $1,443.40 for FM 681 (from FM2221/FM492, FM681 to FM364)
3. Invoice No. 11324576 - $133,905.00 for Liberty Road Project
4. Invoice No. 11324575 - $8,930.80 for Tom Gill/Liberty Road Project
5. Invoice No. 11324586 - $6,477.07 for Mile 2 (Moorefield Rd W. to SH364)
6. Invoice No. 11324570 - $5,680.00 for La Homa ROW (SH495 to FM1924)
7. Invoice No. 11324587 - $4,047.55 for Mile 2 N. (Inspiration to Moorefield Rd)
1. Invoice No. 11324599 - $2,207.55 for FM 681 (from FM2221 to SH107)
2. Invoice No. 11324600 - $1,443.40 for FM 681 (from FM2221/FM492, FM681 to FM364)
3. Invoice No. 11324576 - $133,905.00 for Liberty Road Project
4. Invoice No. 11324575 - $8,930.80 for Tom Gill/Liberty Road Project
5. Invoice No. 11324586 - $6,477.07 for Mile 2 (Moorefield Rd W. to SH364)
6. Invoice No. 11324570 - $5,680.00 for La Homa ROW (SH495 to FM1924)
7. Invoice No. 11324587 - $4,047.55 for Mile 2 N. (Inspiration to Moorefield Rd)
Attachments:
E.
AI-41686
Acceptance and approval of payment of Invoice #2013-00122 in the amount of $167,310.00 submitted by contracted architect, ERO Architects in connection with, "Schematic Design Phase for the New Hidalgo County Courthouse."C-13-122-07-17
Attachments:
F.
AI-41545
Authority to exercise the final year extension option as provided under current contract for Hidalgo County-"Laboratory Services (E-12-295-11-27) and Additional Laboratory Services" (C-13-040-03-20), under the same rates, terms, and conditions with Quest Diagnostics, Inc.
Attachments:
G.
AI-41762
Acceptance and approval of five (5) Invoices (identified & listed below) for processing and payment submitted by HALFF ASSOCIATES, INC., in connection to "on call" Contract# C-13-044-03-20 under (WA#1-PO#-695232) for the following project: "Renovation of 911/Radio Communications Office at Sheriff's Office" located in Precinct No. 4;
1) M175595 - $ 5,948.16
2) M176375 - $ 19,956.50
3) M177327 - $ 10,582.50
4) M178528 - $ 3,647.84
5) M178542 - $ 823.06
2) M176375 - $ 19,956.50
3) M177327 - $ 10,582.50
4) M178528 - $ 3,647.84
5) M178542 - $ 823.06
Attachments:
H.
AI-41257
Acceptance and approval to exercise the County's option to extend the second (2nd) year of the two (2)-one (1) year renewal as provided with VSL Tech d/b/a Video Sound & Light under Contract #C-11-229-12-12 for the provision of the "Repair, Installation & Removal Of Emergency Equipment, Radios & Misc. Equipment-Hidalgo County District Attorney & HIDTA", under the same rates, terms and conditions with renewal effective date of December 16, 2013 with ending date of December 15, 2014.
Attachments:
I.
AI-41778
Acceptance and approval of request for payment of Invoice #20131668 for $30,820.00 through Work Authorization #3 submitted by TEDSI Infrastructure Group for Mile 2 West Project under contract #C-08-226-09-30.
Attachments:
J.
AI-40910
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Sheriff's Office-" Repair-Installation & Removal of Communication & Radio Tower Misc. Equipment" RFB No. 2014-001-SGS. Including the re-advertising of project in the event no bid responses are received and / or are rejected and project is still required.
Attachments:
K.
AI-41763
1. Acceptance and approval for processing and payment of the detailed invoices herein/below submitted by L & G Consulting Engineers,Inc.:
a. Inv. #11324607-$55,515.00-WA#1-PO#696996 for: "JOB SPECIFIC PROJECT"-FM 2220 (Ware Road)- Contract# C-13-178-08-10;
b. Inv.#11324612-$32,612.05-Contract#C-12-126-10-16-WA#1-PO#688820 for:"JOB SPECIFIC PROJECT"-Extension of 10th Street (SH 107 to FM 1925);
c.Inv.#11324593-$111,770.95-Contract#C-12-126-10-16-WA#2-PO#700265 for:"JOB SPECIFIC PROJECT"-Extension of 10th Street (SH 107 to FM 1925);
2. Acceptance and approval for processing and payment of Inv. #OCT2013-$30,710.50 submitted by Le Fevre Engineering and Management Consulting, LLC.,-Contract #C-13-132-06-25 WA#1-PO#694985 for "JOB SPECIFIC PROJECT": "Sunflower Road Park Project Phase I"
with all projects located in Precinct #4.
a. Inv. #11324607-$55,515.00-WA#1-PO#696996 for: "JOB SPECIFIC PROJECT"-FM 2220 (Ware Road)- Contract# C-13-178-08-10;
b. Inv.#11324612-$32,612.05-Contract#C-12-126-10-16-WA#1-PO#688820 for:"JOB SPECIFIC PROJECT"-Extension of 10th Street (SH 107 to FM 1925);
c.Inv.#11324593-$111,770.95-Contract#C-12-126-10-16-WA#2-PO#700265 for:"JOB SPECIFIC PROJECT"-Extension of 10th Street (SH 107 to FM 1925);
2. Acceptance and approval for processing and payment of Inv. #OCT2013-$30,710.50 submitted by Le Fevre Engineering and Management Consulting, LLC.,-Contract #C-13-132-06-25 WA#1-PO#694985 for "JOB SPECIFIC PROJECT": "Sunflower Road Park Project Phase I"
with all projects located in Precinct #4.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 19th day of November, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 19, 2013.
Signed this 19th day of November 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 19th day of November, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 19, 2013.
Signed this 19th day of November 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy