REGULAR MEETING - November 26, 2013
BE IT REMEMBERED, that on this26th day of November A.D., 2013, there was begun and held a REGULAR MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT November 26, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS
, the Court made a UNANIMOUS vote of approval of the Consent Agenda for the exception of Item 11.F to be pulled for discussion.
Vote: 4 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-41882
2013 - Adult Probation / Alt Incarceration Prog. (1100)
Attachments:
B.
AI-41927
2013 - Pct. #1 Admin (1200)
Attachments:
C.
AI-41907
2013 - Pct.1 Parks (1100)
Attachments:
D.
AI-41952
2013 - Pct. #2 Adm. (1200)
Attachments:
E.
AI-41863
2013 - Pct. #2 County Wide Mechanic Shop (1200)
Attachments:
F.
AI-41864
2013 - Pct. #2 Rd Maint (1200)
Attachments:
G.
AI-41913
2013 - Pct. #2 CRC S. Tower (1100)
Attachments:
H.
AI-41867
2013 - Pct. #4 Parks (1100)
Attachments:
I.
AI-41944
2013 - Pct. #4 Rd Maint (1200)
Attachments:
J.
AI-41872
2013 - Sheriff's Office Operation Stonegarden FY 2011 (1284)
K.
AI-41748
2013 - Health & Human Services Dept. (1293)
Attachments:
L.
AI-41870
2013- Elections (1100)
Attachments:
M.
AI-41909
2013 - Elections Department (1100)
Attachments:
N.
AI-41892
2013 - Tax Office (1100)
Attachments:
O.
AI-41769
2013 - 398th District Court (1100)
Attachments:
P.
AI-41838
2013 - Right of Way (1200)
Attachments:
Q.
AI-41754
2013 - Constable Pct. #4 (1100)
Attachments:
R.
AI-41733
2013 - District Clerk (1100)
Attachments:
S.
AI-41803
2013 - I. T. Department (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-41947
IT Countywide (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to IT Countywide in the amount of $5,700 to fund professional services.
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to IT Countywide in the amount of $5,700 to fund professional services.
Attachments:
B.
AI-41887
JP Pct. 1/ PL 1 (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to JP Pct 1/PL 1 in the amount of $900.00 to fund travel and registration for end of the year seminar as required by law.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to JP Pct 1/PL 1 in the amount of $900.00 to fund travel and registration for end of the year seminar as required by law.
Attachments:
C.
AI-41953
Pct 2 Drain Imprv Prj (1200):
Approval of 2013 interdepartmental transfer from Pct 2 Rd Maint into Pct 2 Drain Imprv Prj in the amount of $5.33.
Attachments:
D.
AI-41752
Budget & Management- W/C (Fund 2202):
Approval of 2013 interdepartmental transfer from program (066-Claims Servicing) to programs (060- HIDALGO CO W/C & 063-HEADSTART W/C-) in the total amount of $35,000.
Approval of 2013 interdepartmental transfer from program (066-Claims Servicing) to programs (060- HIDALGO CO W/C & 063-HEADSTART W/C-) in the total amount of $35,000.
Attachments:
E.
AI-41770
Pct 1 (1200):
Approval of 2013 interdepartmental transfer from Pct 1 Rd Maint, program (005) to program (052) in the amount of $89.60 to fund unemployment compensation expenditures.
Approval of 2013 interdepartmental transfer from Pct 1 Rd Maint, program (005) to program (052) in the amount of $89.60 to fund unemployment compensation expenditures.
Attachments:
F.
AI-41940
CO2010A&B Pct 2 Equip & Maint Facility (1342):
Approval of 2013 interdepartmental transfer from Various CO2010A&B Pct 2 Projects into CO2010A&B Pct 2 Equipment & Maintenance Facility Project in the amount of $657,702.60
Approval of 2013 interdepartmental transfer from Various CO2010A&B Pct 2 Projects into CO2010A&B Pct 2 Equipment & Maintenance Facility Project in the amount of $657,702.60
G.
AI-41939
Pct 2 Gearhart Drive Road & Drainage Imprv Prj (1200):
Approval of 2013 interdepartmental transfer from Pct 2 Rd Maint into Pct 2 Gearhart Drive Road & Drainage Improvement Project in the amount of $10,000.00 to fund project expenditures.
Approval of 2013 interdepartmental transfer from Pct 2 Rd Maint into Pct 2 Gearhart Drive Road & Drainage Improvement Project in the amount of $10,000.00 to fund project expenditures.
Attachments:
H.
AI-41928
Pct #4 CO2010A&B (1342):
Approval of 2013 interdepartmental transfer from Pct. #4 CO2010A&B (programs 075, 078, and 079) to CO2010- New Motor Pool (program 126) in the amount of $ 20,208.57 to fund expenditures for the New Motor Pool.
Approval of 2013 interdepartmental transfer from Pct. #4 CO2010A&B (programs 075, 078, and 079) to CO2010- New Motor Pool (program 126) in the amount of $ 20,208.57 to fund expenditures for the New Motor Pool.
Attachments:
4.
Interfund transfers:
A.
AI-41926
PCT. 1 TXDOT (1315):
Approval of 2013 interfund transfer from Pct. 1 C.O.'s (fund 1336, program#040) to TXDOT-Mile 2W (fund 1315, program#040) in the amount of $41,203.11 to fund engineering expenditures.
Approval of 2013 interfund transfer from Pct. 1 C.O.'s (fund 1336, program#040) to TXDOT-Mile 2W (fund 1315, program#040) in the amount of $41,203.11 to fund engineering expenditures.
Attachments:
5.
Planning Department:
A.
AI-41900
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
6.
Monthly Fee Reports:
A.
AI-41797
October 2013 - District Attorney's Office - Bad Checks Monthly Fee Report
Attachments:
B.
AI-41761
District Clerk
Fee Report for the Month of October 2013 $561,748.87
Fee Report for the Month of October 2013 $561,748.87
Attachments:
7.
Membership Dues:
A.
AI-41737
398TH District Court:
REQUESTING APPROVAL TO PAY ANNUAL MEMBERSHIP TO THE COLLEGE OF THE STATE BAR (REQ# 246918) FOR JUDGE AIDA SALINAS FLORES, 398TH DISTRICT COURT JUDGE, IN THE AMOUNT $60.00 WITH AUTHORITY FOR COUNTY TREASURER TO ISSUE CHECK AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED BY COUNTY AUDITOR.
REQUESTING APPROVAL TO PAY ANNUAL MEMBERSHIP TO THE COLLEGE OF THE STATE BAR (REQ# 246918) FOR JUDGE AIDA SALINAS FLORES, 398TH DISTRICT COURT JUDGE, IN THE AMOUNT $60.00 WITH AUTHORITY FOR COUNTY TREASURER TO ISSUE CHECK AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED BY COUNTY AUDITOR.
Attachments:
B.
AI-41783
398th District Court (1100):
Approval to pay annual membership dues to the American Judges association for Judge Aida Salinas Flores in the amount of $150.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by county auditor.
Approval to pay annual membership dues to the American Judges association for Judge Aida Salinas Flores in the amount of $150.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by county auditor.
Attachments:
C.
AI-41819
County Clerk (1100):
Requesting approval to pay the 2013 Property Records Industry Association (PRIA) membership dues in the total amount of $385.00 for Arturo Guajardo, Jr., County Clerk, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2013 Property Records Industry Association (PRIA) membership dues in the total amount of $385.00 for Arturo Guajardo, Jr., County Clerk, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
8.
Headstart:
A.
AI-41787
Approval of Financial Report: October 2013
Attachments:
B.
AI-41794
Approval of Special Services Monthly Report: October 2013
Attachments:
C.
AI-41792
Approval of Risk Management Quarterly Report
Attachments:
D.
AI-41791
Approval of the Learning Accomplishment Profile Diagnostic (LAP-D) Report Pre-Assessment
Attachments:
E.
AI-41790
Approval of Texas Department of Agriculture Meals/Snacks Monthly Report: October 2013
Attachments:
F.
AI-41788
Approval of Children's Applications for Program Year 2013-2014
Attachments:
9.
Auditor's Office:
A.
AI-41734
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of October 2013.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
10.
Budget & Management:
A.
AI-41890
General Fund Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Countywide Administration-Contingency account.
Approval to transfer lapsed salaries from various departments to the Countywide Administration-Contingency account.
B.
AI-41637
1. Approval of reimbursement in the amount of $925,188.55 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 10/26/13 to 11/08/13.
2. Approval of wire transfer to cover claims paid.
| 10/26-31/13 | $267,749.20 |
| 11/01-01/13 | $124,599.73 |
| 11/02-08/13 | $532,839.62 |
| TOTAL | $925,188.55 |
2. Approval of wire transfer to cover claims paid.
Attachments:
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-41918
Approval of Request for Payment-Application No. 1R1 in the amount of $235,972.40 from D. Wilson Construction Co. awarded contractor for the, "Repairs and Renovations-1st and 2nd Floors to the Former Administration Building", and as certified for payment by project architect, Alcocer Garcia Associates, Inc. C-12-029-10-23
Attachments:
B.
AI-41950
Requesting acceptance and approval of Invoice No. 1108 in the amount of $8,269.28, from contracted vendor, Prodigy Construction Management, LLC in connection with contract C-13-276-09-10, construction management services for the "Repair and Renovation for the 1st and 2nd Fl of the Former Administration Building," and with authorization for Auditor process and County Treasurer issue payment/check.
Attachments:
C.
AI-41936
Approval of corrections to caption on AI#41471 approved on November 5th, 2013, for the acceptance and approval of a North Alamo Water Supply Corporation Services Application to reflect the correct project name "Motor Pool Project" and not " "M" Road Project", with authority for County Judge Ramon Garcia to execute agreement and Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Attachments:
D.
AI-41910
1. Requesting approval to exercise the sixty (60) day extension option as provided under the current contracts for "Title Company Services POOL", under the same rates, terms and conditions with Sierra Title, Valley Land Title Inc and Edwards Abstract, so as to have no lapse in services while the procurement process is completed.
2. Requesting authority to re-advertise same, as previously approved on CC meeting of 9-3-13 (AI#40317) for the purpose of expansion.
2. Requesting authority to re-advertise same, as previously approved on CC meeting of 9-3-13 (AI#40317) for the purpose of expansion.
Attachments:
E.
AI-41373
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County (all funding sources)-"HIDALGO COUNTY “ELECTRICAL MATERIALS & SUPPLIES” RFB No.: 2013-278-00-00-MEG. Including the re-advertising of project in the event no Bids, responses are received and/or are rejected and project is still required.
F.
AI-41903
Acceptance and approval of Substantial Completion and processing of pay Application #1 in the amount of $13,694.25 as submitted by Herrera & Hunt Inc. in connection with the "Linn-San Manuel Monument Sign Turnkey Project" (PO#682617) with authority with authority for Hidalgo County Judge Ramon Garcia to sign pertinent documentation to C/O.
Ray Eufracio, County Auditor noted that the Purchase Order number and should reflect PO#698661. The number was correct on the supporting documention submitted.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Ray Eufracio, County Auditor noted that the Purchase Order number and should reflect PO#698661. The number was correct on the supporting documention submitted.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
G.
AI-41893
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County-Tire Disposal Services" Bid No. 2013-307-SMA including the re-advertising of project in the event no bids received and/or rejection of responses received and project is still required.
H.
AI-41877
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County-Construction Building Materials & Supplies" Bid No. 2013-252-SMA including the re-advertising of project in the event no bids received and/or rejection of responses received and project is still required.
Attachments:
I.
AI-41869
Requesting authority to enter into a 36-month new (capital) lease copier for a WorkCentre 3550X (Low Range I) through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Hidalgo County PCT #4 through Requisition #246981 in the total amount of $74.25/month, effective upon approval.
Attachments:
J.
AI-41865
Approval of the following with REIM Construction, Inc. contracted vendor for Ramirez I, II, & III Subdivisions Pct. No. 3 as submitted through project engineer, Javier Hinojosa Engineering-#C-CAP-13-048-05-07:
a. Application for payment No. 2 in the amount of $28,620.00;
b. Application for payment No. 3 in the amount of $92,567,25.
a. Application for payment No. 2 in the amount of $28,620.00;
b. Application for payment No. 3 in the amount of $92,567,25.
Attachments:
N.
AI-41772
1. Requesting authority to exercise the sixty (60) day grace period extension as provided in the current contract for: "Printing Services and Related Services" for Hidalgo County, under the same rates, terms and condition with Gateway Printing & Office Supply Inc. E-12-298-12-04 and Gulf Data Products - E-12-298A-12-04 effective December 21, 2013 thru February 18, 2014 or (upon completion of the procurement process which ever is most advantageous to H.C.);
2. Requesting authority to advertise and approval of procurement packet (i.e., specifications- requirements, legal notice and draft contract etc.) as attached hereto for Hidalgo County - "Specialty Printing Services and Related Services" RFB 2013-153. Including the authority to re-advertise project in the event that no bids are received and/or are rejected and project is still required.
2. Requesting authority to advertise and approval of procurement packet (i.e., specifications- requirements, legal notice and draft contract etc.) as attached hereto for Hidalgo County - "Specialty Printing Services and Related Services" RFB 2013-153. Including the authority to re-advertise project in the event that no bids are received and/or are rejected and project is still required.
Attachments:
O.
AI-41447
Requesting authority to advertise a request for proposals and approval of procurement packet (i.e. legal notice, scope of services, requirements, draft contract, etc.) as attached hereto for "Placement, Housing, Detention and Supervision of Inmates" for Hidalgo County, including re-advertsing of project in the event no proposals are received and/or rejection of proposals received. (RPF No.: 2013-284-CGA)
Attachments:
P.
AI-41786
Add/delete Fuel Card users/drivers
1. Hidalgo County Health & Human Services : Add drivers
1. Hidalgo County Health & Human Services : Add drivers
Attachments:
Q.
AI-41726
Add/Delete fuel cards/drivers
1. Tax Office - Delete Fuel card
1. Tax Office - Delete Fuel card
Attachments:
R.
AI-41760
Add/Delete fuel card users/drivers
1. Adult Probation - Fuel Card users
1. Adult Probation - Fuel Card users
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 26th day of November, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November, 2013.
Signed this 26th day of November 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 26th day of November, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November, 2013.
Signed this 26th day of November 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy