SPECIAL MEETING - December 3, 2013
BE IT REMEMBERED, that on this 3rd day of December A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT December 3, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS , the Court made a UNANIMOUS vote of approval for the exception for 5.A and 5.H.2 to be pulled for discussion.
Vote: 4 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-41916
2013 - Human Resources (1100)
Attachments:
B.
AI-41984
2013 - Treasurer's Office (1100)
Attachments:
C.
AI-41980
2013 - 93rd District Court (1100)
Attachments:
D.
AI-41973
2013 - 206th District Court (1100)
Attachments:
E.
AI-41996
2013 - Justice Court Tech (1242)
Attachments:
F.
AI-41972
2013 - Constable Pct. #1 (1336)
Attachments:
G.
AI-42001
2013-Constable Pct. #2 (1100)
Attachments:
H.
AI-41967
2013 - Pct. #3 Sanitation (1100)
Attachments:
I.
AI-41999
2013 - Precinct #4 Rd. Maint (1200)
Attachments:
3.
Planning Department:
A.
AI-42010
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
4.
Urban County:
A.
AI-41902
Request for approval of one (1) applicant in the City of Mercedes under the HOME Owner-Occupied Housing Rehabilitation Program
Attachments:
B.
AI-41876
Request approval to enter into one (1) "Homebuyer Assistance Program” Contract under the Home Program.
Attachments:
5.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-41375
1. Tax Office: Requesting authority to enter into a 12-month maintenance agreement with (CTCR) Cole's The Cash Register Co. for the Tax Office including payment of invoice number 203187 through requisition #244969 for the amount $999.99 year. Company agrees to terms and conditions set fourth by Hidalgo County. Effective upon approval.
2. Acceptance and approval of the continuation of the annual maintenance services renewals through the life term of the item by Tax Office Department including the signing of required documents by County Judge or Court Member.
Court Auditor, Ray Eufracio, recommended drafting and approving a second agreement, yet Marty Salazar, Purchasing, informed the Court that the terms and conditions are attached to the purchase order and the vendor has agreed to the terms and conditions in writing. Steve Crain, Legal Counsel, stated that would be a binding contract based on Marty's statement.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS , the Court made a UNANIMOUS vote of approval on 1 and 2.
Vote: 4 - 0 - Unanimously
2. Acceptance and approval of the continuation of the annual maintenance services renewals through the life term of the item by Tax Office Department including the signing of required documents by County Judge or Court Member.
Court Auditor, Ray Eufracio, recommended drafting and approving a second agreement, yet Marty Salazar, Purchasing, informed the Court that the terms and conditions are attached to the purchase order and the vendor has agreed to the terms and conditions in writing. Steve Crain, Legal Counsel, stated that would be a binding contract based on Marty's statement.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS , the Court made a UNANIMOUS vote of approval on 1 and 2.
Vote: 4 - 0 - Unanimously
Attachments:
B.
AI-41690
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Health and Human Services Department- "Funeral and Burial Services for Hidalgo County Qualified Indigent Families" RFB No.: 2014-008-00-00-SGS. Including the re-advertising of project in the event No Bids responses are received and/or rejected and project is still required.
Attachments:
C.
AI-41896
1. Rescind prior action taken on 2-05-2013 AI 36710 due to amendment of agreement; and
2. Acceptance and approval of amended agreement (document approved by legal) for monitoring services for Las Milpas WIC Clinic with ASG Security for the duration of term for the agreement including the continuation of services through the life term of the equipment in place by user department with the authority to execute and signing of agreement by County Judge, Court Member.
2. Acceptance and approval of amended agreement (document approved by legal) for monitoring services for Las Milpas WIC Clinic with ASG Security for the duration of term for the agreement including the continuation of services through the life term of the equipment in place by user department with the authority to execute and signing of agreement by County Judge, Court Member.
Attachments:
D.
AI-41871
Acceptance and approval of request for payment of Invoice #1102707-16 in the amount of $27,142.87 submitted by CAS Companies in connection with the "Hidalgo County Morgue Renovation" Project amid PO#663746 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Attachments:
E.
AI-41820
Acceptance and approval of agreements monitoring services with ASG Security for the duration of term as stated on 2C of agreements including the continuation of services through the life term of the monitoring equipment in place by user department with the authority to execute and signing of agreements by County Judge, Court Member for the following WIC Clinics:
1. Mercedes Public Health WIC Clinic-540 S. Texas-Mercedes
2. North San Juan WIC Clinic-509 Earling-San Juan
3. Alton WIC Clinic-3519 W. Main Ave. Ste. B-Mission
4. Mission Clinic #2-722 N. Breyfoggle Rd.-Mission
5. Alamo WIC Clinic#2-1429 S. Tower Rd.-Alamo
6. Hidalgo Public Health WIC Clinic-702 E. Tejano-Hidalgo
7. Donna Public Health Center WIC Clinic-301 S. 8th St.-Donna
8. Weslaco WIC Clinic-417 S. Oregon Ave.-Weslaco
9. Progreso WIC Clinic-510 N. FM. 1015-Progreso
2. North San Juan WIC Clinic-509 Earling-San Juan
3. Alton WIC Clinic-3519 W. Main Ave. Ste. B-Mission
4. Mission Clinic #2-722 N. Breyfoggle Rd.-Mission
5. Alamo WIC Clinic#2-1429 S. Tower Rd.-Alamo
6. Hidalgo Public Health WIC Clinic-702 E. Tejano-Hidalgo
7. Donna Public Health Center WIC Clinic-301 S. 8th St.-Donna
8. Weslaco WIC Clinic-417 S. Oregon Ave.-Weslaco
9. Progreso WIC Clinic-510 N. FM. 1015-Progreso
Attachments:
F.
AI-41962
1. Acceptance and approval for the continuation of the Symantec Backup License support services including agreement as reviewed and approved by legal with Reyna Enterprises Inc. dba CRC through the life term of the program/equipment/software/hardware/maintenance/support services/upgrading/purchases of appurtenances in place by office/department user; and
2. Pursuant to the aforementioned, approval to pay in the amount of $1,095.40 for the continuation of one year services thru assigned requisition #247260 including the signing of required documents by County Judge, Court Member.
Attachments:
G.
AI-41971
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County Sheriff's Office-Legend & Non-Legend Pharmaceuticals Bid No. 2013-145-SMA including the re-advertising of project in the event no bids received and/or rejection of responses received and project is still required.
Attachments:
H.
AI-41977
1. Requesting approval of payment for Invoice #2964-13 ($ 66,628.00) submitted by MATA-GARCIA, ARCHITECTS, LLP, in connection to the AIA Agreement #C-13-072-09-03 (PO#700944) for JOB SPECIFIC: The New Community Recourse Center (CRC) Facility/Building in San Carlos. Texas located within Hidalgo County Precinct No. 4".
2. Requesting approval of payment for Invoice #2975-13 ($ 1,927.23) submitted by MATA-GARCIA, ARCHITECTS, LLP, in connection to the AIA Agreement #C-13-072-09-03 (PO#700944) for JOB SPECIFIC: The New Community Recourse Center (CRC) Facility/Building in San Carlos. Texas located within Hidalgo County Precinct No. 4".
NO ACTION taken on Item 2.
2. Requesting approval of payment for Invoice #2975-13 ($ 1,927.23) submitted by MATA-GARCIA, ARCHITECTS, LLP, in connection to the AIA Agreement #C-13-072-09-03 (PO#700944) for JOB SPECIFIC: The New Community Recourse Center (CRC) Facility/Building in San Carlos. Texas located within Hidalgo County Precinct No. 4".
NO ACTION taken on Item 2.
Attachments:
I.
AI-41981
Requesting approval of the additional one (1) year extensions/renewals for agreements (set forth below) for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions;
a. SOUTHERN TIRE MART, LLC- PURCHASE OF TIRES - Including Installation and other Related Services (Including all other HC Law Enforcement Agencies) in connection to Contract# E-12-299-12-04 (C-11-193-12-06), effective 12/06/13.
b. L.V. MOBILE IMAGING, LLC - MOBILE X-RAY SERVICES (on an as needed basis) - in connection to Contract # C-12-175-11-13, effective 01/01/14
c. GREENWICH, INC. d/b/a COMMERCIAL KITCHEN PARTS & SERVICES - Maintenance & Repair of Kitchen Equipment and Appliances (on an as needed basis) in connection to Contract# C-12-186A-12-18, effective 01/01/14.
a. SOUTHERN TIRE MART, LLC- PURCHASE OF TIRES - Including Installation and other Related Services (Including all other HC Law Enforcement Agencies) in connection to Contract# E-12-299-12-04 (C-11-193-12-06), effective 12/06/13.
b. L.V. MOBILE IMAGING, LLC - MOBILE X-RAY SERVICES (on an as needed basis) - in connection to Contract # C-12-175-11-13, effective 01/01/14
c. GREENWICH, INC. d/b/a COMMERCIAL KITCHEN PARTS & SERVICES - Maintenance & Repair of Kitchen Equipment and Appliances (on an as needed basis) in connection to Contract# C-12-186A-12-18, effective 01/01/14.
Attachments:
J.
AI-41832
Add/delete fuel cards/users
1. Constable Pct No. 4 - delete fuel card
1. Constable Pct No. 4 - delete fuel card
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of December, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 3, 2013.
Signed this day 3rd of December 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of December, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 3, 2013.
Signed this day 3rd of December 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy