SPECIAL MEETING - December 10, 2013
BE IT REMEMBERED, that on this 10th day of December A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT December 10, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT.1, A.C. CUELLAR, JR. , seconded by COMMISSIONER PCT. 3, JOE M. FLORES
, the Court made a UNANIMOUS vote of approval of the Consent Agenda exluding 3.B, 3.C, 4.C, 10.B, and 10.I to be pulled for discussion.
Vote: 4 - 0 - Unanimously
1.
AI-42172
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-42164
2013 - Dept of Budget & Management (1100)
Attachments:
B.
AI-42151
2013 - 93rd District Court (1100)
Attachments:
C.
AI-42116
2013 - County Wide Adm.(1100)
Attachments:
D.
AI-42086
2013 - JP Pct. 3 Pl. 1 (1100)
Attachments:
E.
AI-42030
2013 - Tax Office (1100)
F.
AI-42133
2013 - Pct. #1 Parks (1100)
Attachments:
G.
AI-41934
2013 - Pct. #1 R&B (1200)
Attachments:
H.
AI-42130
2013 - Pct. #2 CRC (1100)
Attachments:
I.
AI-42000
2013 - Pct. #2 Parks (1100)
Attachments:
J.
AI-42049
2013 - Pct. #2 CW Mechanic Shop (1200)
Attachments:
K.
AI-41937
2013 - Pct 3 BCAP (1200)
L.
AI-42023
2013 - Pct.#3 Sanitation (1100)
Attachments:
M.
AI-42143
2013 - Pct #3 Rd. Maint. (1200)
Attachments:
N.
AI-41987
2013 - Pct. #3 Sanitation (1100)
Attachments:
O.
AI-42134
2013 - Pct. #4 Road Maintenance (1200)
Attachments:
P.
AI-42124
2013 - Sheriff's Office (1284)
Attachments:
Q.
AI-42076
2013 - Hidalgo County Sheriff's Office (1100)
Attachments:
R.
AI-41994
2013 - Hidalgo County Sheriff's Office (1100)
Attachments:
S.
AI-42045
2013 - Jail (1100)
T.
AI-42029
2013 - Sheriff's Office (1284)
Attachments:
U.
AI-42027
2013 - District Clerk (1100)
Attachments:
V.
AI-41942
2013 - District Attorney's Office (1223)
Attachments:
W.
AI-42071
2013 - Constable Pct. 3 (1100)
Attachments:
X.
AI-42075
2013 - Executive Office (1100)
Attachments:
Y.
AI-41933
2013 - Facilities Management (1100)
Attachments:
Z.
AI-42060
2013 - 332nd District Court (1100)
Attachments:
AA.
AI-42016
2013 - 370th District Court (1100)
Attachments:
BB.
AI-42009
2013 - County Auditor's Office (1100)
Attachments:
CC.
AI-41943
2013 - District Attorney's Office (1222)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-42163
Sheriff (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Sheriff in the amount of $110,726.00 to fund gasoline expenditures for the month of November 2013.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Sheriff in the amount of $110,726.00 to fund gasoline expenditures for the month of November 2013.
Attachments:
B.
AI-42110
CO2010A&B Pct 2 Equip & Maint Facility (1342):
Approval of 2013 interdepartmental transfer from CO2010A&B Pct 2 Equip & Maint Facility (Function 431) to CO2010A&B Pct 2 Equip & Maint Facility (Function 419) in the amount of $94,558.50.
NO ACTION taken on this Item.
Approval of 2013 interdepartmental transfer from CO2010A&B Pct 2 Equip & Maint Facility (Function 431) to CO2010A&B Pct 2 Equip & Maint Facility (Function 419) in the amount of $94,558.50.
NO ACTION taken on this Item.
Attachments:
C.
AI-41961
Pct. 2 TxDot (1315): Approval of 2013 interfund transfer from Certificate of Obligations 2001 (Fund 1331, Program#010) to TXDOT- "I" Road (Fund 1315, program#016) Road Project in the amount of $ 4,000.00 to fund legal services as needed for the project.
NO ACTION taken on this Item.
NO ACTION taken on this Item.
Attachments:
D.
AI-42146
Approval of 2013 interdepartmental transfer from CO2010A&B program (126) to program (124) in the amount of $2,504.00.
Attachments:
4.
Interfund transfers:
A.
AI-42152
Assistance to Firefighters (1283):
Approval of 2013 interfund transfer from Co. Wide Comm. System (1100) to Assistance to Firefighters (1283) in the amount of $227,074.80 to fund the purchase/lease of Motorola radios and the M2/M3 Core equipment (20% local cash match- Interlocal with City of McAllen).
Approval of 2013 interfund transfer from Co. Wide Comm. System (1100) to Assistance to Firefighters (1283) in the amount of $227,074.80 to fund the purchase/lease of Motorola radios and the M2/M3 Core equipment (20% local cash match- Interlocal with City of McAllen).
B.
AI-42062
Pct 2 TxDot Thomas Rd (1315)
Approval of 2013 interfund transfer from Pct 2 2001 Certificates of Obligation (1331) to Pct 2 TxDot Thomas Rd (Jackson-Stewart) (1315) in the amount of $163,301.07.
Approval of 2013 interfund transfer from Pct 2 2001 Certificates of Obligation (1331) to Pct 2 TxDot Thomas Rd (Jackson-Stewart) (1315) in the amount of $163,301.07.
Attachments:
C.
AI-42107
Pct.2 Equip & Maint Facility (1342):
Approval of 2013 interfund transfer from Pct 2 TxDot Thomas Rd (Jackson-Stewart) (1315) to CO2010A&B Pct 2 Equipment & Maintenance Facility (1342) in the amount of $726,045.15.
NO ACTION taken on this Item.
Approval of 2013 interfund transfer from Pct 2 TxDot Thomas Rd (Jackson-Stewart) (1315) to CO2010A&B Pct 2 Equipment & Maintenance Facility (1342) in the amount of $726,045.15.
NO ACTION taken on this Item.
Attachments:
D.
AI-42108
Pct 2 TxDot Thomas Rd (1315):
Approval of 2013 interfund transfer from SOA Pct 2 Tower Rd (Moore-Balli) Prj (1303) to Pct 2 TxDot Thomas Rd (Jackson-Stewart) (1315) in the amount of $81,165.00 to fund road expenditures.
Approval of 2013 interfund transfer from SOA Pct 2 Tower Rd (Moore-Balli) Prj (1303) to Pct 2 TxDot Thomas Rd (Jackson-Stewart) (1315) in the amount of $81,165.00 to fund road expenditures.
Attachments:
E.
AI-42109
Pct 2 TxDot Thomas Rd (1315):
Approval of 2013 interfund transfer from Pct 2 Rd Maint (1200) to Pct 2 TxDot Thomas Rd (Jackson-Stewart) (1315) in the amount of $276,617.24.
Approval of 2013 interfund transfer from Pct 2 Rd Maint (1200) to Pct 2 TxDot Thomas Rd (Jackson-Stewart) (1315) in the amount of $276,617.24.
5.
Planning Department:
A.
AI-42067
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Right of Way - Permits:
A.
AI-42051
Military Highway Water Supply Corporation:
A ten (10) inch DR 25 PVC plastic pressure pipe will be installed along the east side of "I" Road connecting to M.H.W.S.C. existing ten (10) inch water line on the north east corner of the intersection of "I" Road and Dicker Road, then going north along the east side for approx. 7,200 feet.
A ten (10) inch DR 25 PVC plastic pressure pipe will be installed along the east side of "I" Road connecting to M.H.W.S.C. existing ten (10) inch water line on the north east corner of the intersection of "I" Road and Dicker Road, then going north along the east side for approx. 7,200 feet.
Attachments:
B.
AI-42090
Agua Special Utility District:
1. Agua SUD proposes to bore 40 ft across North El Pinto Road in Sullivan City, Texas and install a 12" waterline with 20" steel casing. Agua SUD also proposes to relocate 40 ft of the existing 8" waterline on the east side of El Pinto Road in Sullivan City, Texas. The waterline will be moved 6 ft. east of the current location, which will be a total distance of 8 ft. from the pavement.
2. Agua SUD proposes to make 5, 8 ft (L) X 3 ft. (W); partial pavement cuts on the east side of Minnesota Road in Mission, Texas, as shown on the site map. The purpose is to complete previously approved bores and connect to an existing 8 inch waterline that is underneath the pavement.
1. Agua SUD proposes to bore 40 ft across North El Pinto Road in Sullivan City, Texas and install a 12" waterline with 20" steel casing. Agua SUD also proposes to relocate 40 ft of the existing 8" waterline on the east side of El Pinto Road in Sullivan City, Texas. The waterline will be moved 6 ft. east of the current location, which will be a total distance of 8 ft. from the pavement.
2. Agua SUD proposes to make 5, 8 ft (L) X 3 ft. (W); partial pavement cuts on the east side of Minnesota Road in Mission, Texas, as shown on the site map. The purpose is to complete previously approved bores and connect to an existing 8 inch waterline that is underneath the pavement.
Attachments:
7.
Executive Officer - Valde Guerra:
A.
AI-42011
Approval of 457 plan hardship withdrawal request for employee #127493
Attachments:
8.
Tax Refunds:
A.
AI-42041
| Account Number | Payer | Amount |
| A5720.00.000.0001.00 | David Crook Attorney at Law | $3,319.33 |
| N3020.03.000.0001.00 | Davis Dale L Trustee | $12,653.73 |
| S2005.00.000.001A.00 | Apple Six Hospitality Texas LP | $4,297.28 |
| S2005.00.000.001A.00 | Apple Reit Six, Inc. | $9,793.10 |
| T6355.00.000.0002.00 | Property Tax Lending, LP | $22,448.28 |
Attachments:
9.
Budget & Management:
A.
AI-42058
Self-Funded (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 11/01-30/2013 in the amount of $122,163.60 and requesting approval of wire transfer.
Attachments:
B.
AI-41894
1. Approval of reimbursement in the amount of $786,864.13 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 11/09/13 to 11/22/13.
| 11/09-15/13 | $325,548.48 |
| 11/16-22/13 | $461,315.65 |
| TOTAL | $786,864.13 |
2. Approval of wire transfer to cover claims paid.
Attachments:
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-42140
Acceptance and approval of request for payment of Invoice # 11324659 for $44,895.00 through Work Authorization No. 1 submitted by L&G Engineering for FM2220 (Ware Rd.) Project under contract # C-13-178-08-20 (PO# 696996).
Attachments:
B.
AI-42104
Approval to exercise the option to renew/extend for a one (1) year extension (as permitted in contract) with Bio-Ops, LLC, under the same rates, terms and condition for: "Bio Hazardous Waste Disposal Services" for Hidalgo County.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval subject to receipt of insurance renewal.
Vote: 4 - 0 - Unanimously
C.
AI-42141
Approval to exercise the option to renew/extend for a one (1) year term as stipulated and provided in the Lease Agreement between Hidalgo County and Jose Ramirez, Jr. for the tract of land (aka, the Penitas Landfill located in Penitas, Texas) described herein under the same rates, terms and conditions.
Attachments:
D.
AI-42101
Approval of option for a sixty (60) day grace period extension (as permitted by contract) with BFI Waste Service of Texas under the same rates, terms and conditions for: "Garbage Collection Services at Los Ebanos Pavilion," located in Pct 3.
Attachments:
E.
AI-42053
Acceptance and approval for clarification purposes only of the contract number referenced on AI#41895 previously approved on November 26, 2013 to a REFLECT THE CORRECT CONTRACT NUMBER WHICH IS E-13-195-06-04 for the "Arbitrage Compliance Computations" with Arbitrage Compliance Specialists.
Attachments:
F.
AI-42038
Acceptance and approval of the monitoring service agreement (reviewed and approved by legal) for the monthly amount of $18.99 which includes administration fees for the Roma WIC with ASG Security for the duration of term as stated on 2C of agreement including the continuation of services through the life term of the monitoring equipment in place by user department with the authority to execute and signing of agreement by County Judge, Court Member through assigned requisition #244828.
Attachments:
G.
AI-41776
Requesting authority to advertise and approval of procurement packet developed and drafted by participation by county user Elected Offices and IT (i.e., specifications, legal notice etc.) as attached hereto for “Hidalgo County- Credit Card Payment System” RFB 2013-196-00-00-MEG.
H.
AI-42039
1. Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current contract (E-12-300-12-04) for: Medical Supplies & Equipment (on an as needed basis) for Hidalgo County Sheriff's Office, under the same rates, terms and conditions with HENRY SCHEIN, INC-MEDICAL SUPPLIES & EQUIPMENT, effective, 12/22/13 - expiring, 02/20/14 or (upon completion of the procurement process which ever comes first and/or is most advantageous to Hidalgo County;
2. Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current contract #E-13-041-01-08 for the:"Repairs, Installation & Removal, Communication & Radio Tower Miscellaneous Equipment (on an as needed basis) for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with TRI-COUNTY COMMUNICATIONS, LTD, effective, 01/11/14 - expiring, 03/11/14 or (upon completion of the procurement process which ever comes first and/or is most advantageous to Hidalgo County);
3. Acceptance and approval of Invoice #M179311 ($ 1,373.00) for processing and payment as submitted by HALFF ASSOCIATES, INC., in connection to "on call" Contract #C-13-044-03-20 under (WA#1-PO#-695232) for PROJECT: "Renovation of 911/Radio Communications Office at Sheriff's Office" located in Precinct No. 4.
2. Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current contract #E-13-041-01-08 for the:"Repairs, Installation & Removal, Communication & Radio Tower Miscellaneous Equipment (on an as needed basis) for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with TRI-COUNTY COMMUNICATIONS, LTD, effective, 01/11/14 - expiring, 03/11/14 or (upon completion of the procurement process which ever comes first and/or is most advantageous to Hidalgo County);
3. Acceptance and approval of Invoice #M179311 ($ 1,373.00) for processing and payment as submitted by HALFF ASSOCIATES, INC., in connection to "on call" Contract #C-13-044-03-20 under (WA#1-PO#-695232) for PROJECT: "Renovation of 911/Radio Communications Office at Sheriff's Office" located in Precinct No. 4.
Attachments:
I.
AI-42080
Acceptance and approval of request for payment of the following invoices as submitted by Godinez Communications amid Work Authorization No. 1-PO#670133-Contract #C-11-117-08-22 for the provision of "Professional Consulting Services To Assist, Assess, Review and Facilitate Hidalgo County's revenue And Expenditure Efficiencies In Various Public And Private Sector (Including All funding Sources, Programs, and Entities)" with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Invoice No: HC-DD-001-$2,430.00-01/11/12 thru 01/31/12
Invoice No: HC-DD-002-$3,105.00-02/01/12 thru 02/29/12
Invoice No: HC-DD-003-$1,620.00-03/01/12 thru 03/31/12
Invoice No: HC-DD-004-$3,105.00-04/01/12 thru 04/30/12
Invoice No: HC-DD-005-$2,565.00-05/01/12 thru 05/31/12
Invoice No: HC-DD-006-$1,485.00-06/01/12 thru 06/30/12
Invoice No: HC-DD-007-$1,620.00-07/01/12 thru 07/31/12
Invoice No: HC-DD-008-$3,240.00-08/01/12 thru 07/31/12
Invoice No: HC-DD-009-$3,645.00-09/01/12 thru 09/30/12
Invoice No: HC-DD-010-$4,185.00-10/01/12 thru 10/31/12
Invoice No: HC-DD-011-$540.00-11/01/12 thru 11/30/12
Total amount of invoices: $27,540.00
Ray Eufracio, County Auditor, had a concern over the projected work schedule and the actual work schedule. He stated the schedule needs to be modified in order for him to approve payment of invoices. Marty recommended action and Steve Crain, Legal Counsel, requested she send him this documentation. for his review.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval subject to Auditors approval.
Vote: 4 - 0 - Unanimously
Invoice No: HC-DD-001-$2,430.00-01/11/12 thru 01/31/12
Invoice No: HC-DD-002-$3,105.00-02/01/12 thru 02/29/12
Invoice No: HC-DD-003-$1,620.00-03/01/12 thru 03/31/12
Invoice No: HC-DD-004-$3,105.00-04/01/12 thru 04/30/12
Invoice No: HC-DD-005-$2,565.00-05/01/12 thru 05/31/12
Invoice No: HC-DD-006-$1,485.00-06/01/12 thru 06/30/12
Invoice No: HC-DD-007-$1,620.00-07/01/12 thru 07/31/12
Invoice No: HC-DD-008-$3,240.00-08/01/12 thru 07/31/12
Invoice No: HC-DD-009-$3,645.00-09/01/12 thru 09/30/12
Invoice No: HC-DD-010-$4,185.00-10/01/12 thru 10/31/12
Invoice No: HC-DD-011-$540.00-11/01/12 thru 11/30/12
Total amount of invoices: $27,540.00
Ray Eufracio, County Auditor, had a concern over the projected work schedule and the actual work schedule. He stated the schedule needs to be modified in order for him to approve payment of invoices. Marty recommended action and Steve Crain, Legal Counsel, requested she send him this documentation. for his review.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval subject to Auditors approval.
Vote: 4 - 0 - Unanimously
Attachments:
J.
AI-42040
Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current contract # E-13-068-02-12 for the:“Rental and/or Purchase of Industrial Uniforms” (on an as needed basis) for Hidalgo County, under the same rates, terms and conditions with MODEL LAUNDRY, LLC, effective, 03/01/14 - expiring, 04/29/14 or (upon completion of the procurement process which ever comes first and/or is most advantageous to Hidalgo County).
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 10th day of December, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 10, 2013.
Signed this 10th day of December 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 10th day of December, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 10, 2013.
Signed this 10th day of December 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy