SPECIAL MEETING - December 10, 2013
BE IT REMEMBERED, that on this 10th day of December A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING December 10, 2013 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Court were counted present for the exception of Commissioner Joseph Palacios.
All members of the Court were counted present for the exception of Commissioner Joseph Palacios.
2.
Pledge of Allegiance
Judge Garcia led the Court and Audience in reciting the Pledge of Allegiance.
Judge Garcia led the Court and Audience in reciting the Pledge of Allegiance.
3.
Prayer
Virginia Townsend led the Court and Audience in Prayer.
Virginia Townsend led the Court and Audience in Prayer.
4.
Approval of Consent Agenda
The Court moved to approve the Consent Agenda for the exclusion of Items 3.B, 3.C, 4.C, 10.B, and 10.I to be pulled for discussion.
The Court moved to approve the Consent Agenda for the exclusion of Items 3.B, 3.C, 4.C, 10.B, and 10.I to be pulled for discussion.
5.
Open Forum
Opal Billman stated that she disagrees with the Judge’s decision when she was sued for divorce. She also stated that she has been falsely imprisoned in her home for the last seventeen years.
Fern McClaugherty expressed that the open forum presenters are not getting their five minute time limit. She also stated that the County is spending too much money on consulting services.
Ruben Ramirez spoke in regards to the difficulties of submitting his absentee voter ballot. He requested more efficient absentee ballots as he has seen in the past.
Karina Cardoza announced that the Hidalgo County Annual Christmas Party will be held on December 13, 2013 at 6 pm. She also announced the Holiday schedule for the County (December 24 and 25 & December 31 and January 1, 2014).
Yvonne Ramon wanted to inform that the new voter certificates were mailed out last Thursday. She wanted to thank her staff, the Postmaster, Rudy Ruiz, and to Purchasing. If there are any problems with the certificates, constituents should contact the Elections Department.
Opal Billman stated that she disagrees with the Judge’s decision when she was sued for divorce. She also stated that she has been falsely imprisoned in her home for the last seventeen years.
Fern McClaugherty expressed that the open forum presenters are not getting their five minute time limit. She also stated that the County is spending too much money on consulting services.
Ruben Ramirez spoke in regards to the difficulties of submitting his absentee voter ballot. He requested more efficient absentee ballots as he has seen in the past.
Karina Cardoza announced that the Hidalgo County Annual Christmas Party will be held on December 13, 2013 at 6 pm. She also announced the Holiday schedule for the County (December 24 and 25 & December 31 and January 1, 2014).
Yvonne Ramon wanted to inform that the new voter certificates were mailed out last Thursday. She wanted to thank her staff, the Postmaster, Rudy Ruiz, and to Purchasing. If there are any problems with the certificates, constituents should contact the Elections Department.
6.
County Judge's Office:
A.
AI-41991
Discussion, consideration, and action regarding written Resolution and ballot selection of Appraisal District Board of Directors for 2014-2015.
This Item was heard during Open Session; therefore Commissioner Hector "Tito" Palacios was not present for the vote.
Rolando Garza, Chief Appraiser, presented the ballot tallies as approved by the various taxing entities for selection of board members for the Hidalgo County Appraisal District. During Executive Session, the Court discussed and disbursed their votes among the nominees, thus making final approval.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval to select 2014-2015 Appraisal District board members: Eddie Cano, Albert Cardenas, Richard A. Garza, David Hernandez, and Amador Requenez.
Vote: 3 - 0 - Unanimously
Commissioner Hector "Tito" Palacios joined the meeting after the vote.
This Item was heard during Open Session; therefore Commissioner Hector "Tito" Palacios was not present for the vote.
Rolando Garza, Chief Appraiser, presented the ballot tallies as approved by the various taxing entities for selection of board members for the Hidalgo County Appraisal District. During Executive Session, the Court discussed and disbursed their votes among the nominees, thus making final approval.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval to select 2014-2015 Appraisal District board members: Eddie Cano, Albert Cardenas, Richard A. Garza, David Hernandez, and Amador Requenez.
Vote: 3 - 0 - Unanimously
Commissioner Hector "Tito" Palacios joined the meeting after the vote.
Attachments:
B.
AI-42138
Discussion, consideration, and approval of Letter of Support for the Rio Grande Regional Water Authority (RGRWA).
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR PALACIOS . the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval specifically as it pertains to Item 21.E - EEOC Charge No. 451-2014-00350; Eugenia Andrade.
Vote: 3 - 0 - Unanimously
2. Requesting engagement with the firm of ATLAS, HALL & RODRIGUEZ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval specifically as it pertains to Item 21.E - EEOC Charge No. 451-2014-00350; Eugenia Andrade.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval specifically as it pertains to Item 21.E - EEOC Charge No. 451-2014-00350; Eugenia Andrade.
Vote: 3 - 0 - Unanimously
2. Requesting engagement with the firm of ATLAS, HALL & RODRIGUEZ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval specifically as it pertains to Item 21.E - EEOC Charge No. 451-2014-00350; Eugenia Andrade.
Vote: 3 - 0 - Unanimously
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
Commissioner Hector Palacios stepped out of the meeting.
Mr. Palacios and Jerry Garcia, Project Manager, presented the progress of the renovations of the 1st and 2nd floors. Mr. Palacios stated that a portion of the plans have been given to the contractor and revisions will be given to him today.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval on acknowledgement of changes presented and discovered (vaults, plumbing).
Vote: 3 - 0 - Unanimously
2) Update on other ongoing county owned building construction and renovation repair projects
NO ACTION taken on this Item.
3) Emergency situations occurring since last agenda meeting
NO ACTION taken on this Item.
1) Renovations to Former Administration Building 1st and 2nd Floors
Commissioner Hector Palacios stepped out of the meeting.
Mr. Palacios and Jerry Garcia, Project Manager, presented the progress of the renovations of the 1st and 2nd floors. Mr. Palacios stated that a portion of the plans have been given to the contractor and revisions will be given to him today.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval on acknowledgement of changes presented and discovered (vaults, plumbing).
Vote: 3 - 0 - Unanimously
2) Update on other ongoing county owned building construction and renovation repair projects
NO ACTION taken on this Item.
3) Emergency situations occurring since last agenda meeting
NO ACTION taken on this Item.
Attachments:
8.
District Attorney's Office - Roy Cazares:
A.
AI-41941
Authorization and approval to accept the Memorandum of Understanding between the Hidalgo County District Attorney's Office and the Hidalgo County Health and Human Services Department.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
9.
Tax Office - Paul Villarreal:
A.
AI-41963
Approval to process the following invoices as claims for AT&T account#: (956) 584-7501 447 9 in the amount of $102.09 with authority for County Treasurer to issue payment after review & auditing procedures are completed.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
The Court proceeded to Item 12.A.
Commissioner Hector "Tito" Palacios joined the meeting.
| For the month of: | Amount |
| June 7, 2013 | $20.22 |
| July 7, 2013 | $20.52 |
| August 7, 2013 | $20.39 |
| September 7, 2013 | $20.48 |
| October 7, 2013 | $20.39 |
| Total: | $102.09 |
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
The Court proceeded to Item 12.A.
Commissioner Hector "Tito" Palacios joined the meeting.
Attachments:
10.
Health & Human Services Department - Eddie Olivarez
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
Mr. Olivarez informed the Court that they will be redoing the hearing that was held last week on the 20th of December in regards to the rate for the Funding District.
NO ACTION was taken on this Item.
Mr. Olivarez informed the Court that they will be redoing the hearing that was held last week on the 20th of December in regards to the rate for the Funding District.
NO ACTION was taken on this Item.
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
NO ACTION taken on this Item.
At this time, Commissioner Joe Flores stepped away from the meeting.
NO ACTION taken on this Item.
At this time, Commissioner Joe Flores stepped away from the meeting.
11.
Emergency Management - Oscar Montoya:
A.
AI-41968
Requesting consideration and authorization for Hidalgo County to execute a Memorandum of Understanding between Hidalgo County and City of McAllen and establishing ownership of the core radio controller purchased under the Assistance to Firefighters Grant.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
12.
IT Department - Renan Ramirez
A.
AI-42008
| Invoice Date | Invoice | Vendor | Amount |
| 11/03/13 | 803358989 | AT & T Long Distance | $297.59 |
Requesting approval of the following claim/invoice with authority for the County Treasurer to issue a payment/check after review, audit and processing procedures are completed by the County Auditor.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
13.
Urban County - Diana Serna:
A.
AI-41958
The Urban County Program is requesting the award a bid and approval a contract under the Owner-Occupied Rehabilitation Program for the following:
1. (1) Unit in the City of Mercedes for demolition and reconstruction in the amount of $56,350.00 to A-One Insulation.
1. (1) Unit in the City of Mercedes for demolition and reconstruction in the amount of $56,350.00 to A-One Insulation.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
B.
AI-41946
Request authorization to enter into a 60-month lease agreement for a DM100 Digital Mailing System with Pitney Bowes, Inc an awarded vendor through BuyBoard contract #: 407-12 in the amount of $70.00/month. The Lease will commence with billing cycle 1/30/14. The lease includes the re-set, (EMA) Maintenance, rates for scale, confirmation services that save on certified/overnight & second days.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
C.
AI-41956
The Urban County Program is requesting the award of bids and approval of contracts under the Owner-Occupied Rehabilitation Program for the following:
1. (1) Unit in the City of Granjeno for demolition and reconstruction in the amount of $55,890.00 to Argo Construction,LLC
2. (1) Unit in the City of Granjeno for rehabilitation in the amount of $16,500.00 to A-One Insulation.
1. (1) Unit in the City of Granjeno for demolition and reconstruction in the amount of $55,890.00 to Argo Construction,LLC
2. (1) Unit in the City of Granjeno for rehabilitation in the amount of $16,500.00 to A-One Insulation.
On motion by COMMISSIONER PCT. 2, HECTOR PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
D.
AI-41992
Requesting approval of a program amendment for Hidalgo County Urban County Program for the City of Donna, the proposed program amendment is for the Fiscal Year 21 (2008) work plan. The Program Amendment will create a new street improvements project to allow for the construction of Victoria Road (from Business 83 to Sites Road), within the City of Donna boundaries.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
E.
AI-41993
The Urban County Program on behalf of the Hidalgo County Precinct No. 3 is requesting approval of amendment to professional service agreement with Javier Hinojosa Engineering, to increase agreement in the amount of $7,200.00 utilizing CDBG FY (2008) Street Improvements project funds.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
F.
AI-42070
Requesting authorization to dispose of Community Development Block Grant records for Program Years 1987 thru 2008
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
14.
Elections Administration - Yvonne Ramon:
A.
AI-41998
1. Discussion, consideration and action for posting Early Voting rosters on the Hidalgo County Elections Department's website as per Election Code Section 87.121 Early Voting Rosters.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS , the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Commissioner Joe Flores joined the meeting.
2. Discussion, consideration and action for posting Election Day roster on the Hidalgo County Elections Department's website.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Ms. Ramon will be bringing early voting site information at a later date.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS , the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Commissioner Joe Flores joined the meeting.
2. Discussion, consideration and action for posting Election Day roster on the Hidalgo County Elections Department's website.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Ms. Ramon will be bringing early voting site information at a later date.
15.
Planning Department - Raul Sesin:
A.
AI-42139
Discussion and Possible Action to execute the LPA Standard Utility Agreement for FM 681 with Sharyland Water Supply Corporation and AEP Texas Central Co. (AEP-TCC).
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time, Commissioner Joe Flores stepped away from the meeting.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time, Commissioner Joe Flores stepped away from the meeting.
Attachments:
16.
Precinct #1 - Comm. Cuellar:
A.
AI-42095
Pct. #1 R&B (1200):
1. Approval of Certification of Revenues as certified by the County Auditor for TxDOT Reimbursement of BCAP Forced Labor - El Mesquite Subdivision and Mid Valley Estates Subdivision.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Approval of 2013 appropriation of funds into Precinct No.1 Road & Maintenance (program 005) in the amount of $119,246.61.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
1. Approval of Certification of Revenues as certified by the County Auditor for TxDOT Reimbursement of BCAP Forced Labor - El Mesquite Subdivision and Mid Valley Estates Subdivision.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Approval of 2013 appropriation of funds into Precinct No.1 Road & Maintenance (program 005) in the amount of $119,246.61.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
17.
Precinct #2 - Comm. H. Palacios:
A.
AI-41891
1. Approval of Interlocal Cooperation Agreement between Military Highway Water Supply Corporation and County of Hidalgo, Texas to extend 10" potable water supply line.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project to assist the Military Highway Water Supply Corporation in the extension a 10" potable water supply line for the Precinct 2 Equipment & Maintenance Facility Project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project to assist the Military Highway Water Supply Corporation in the extension a 10" potable water supply line for the Precinct 2 Equipment & Maintenance Facility Project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
18.
Budget & Management - Sergio Cruz:
A.
Budget Appropriations:
1.
AI-42135
Precinct No.4 Road Project:
A. Approval of Certification of Revenues by the County Auditor, for proceeds from the sale of assets to Hidalgo County DD No.1
B. Approval of 2013 appropriation of funds in the amount of $549,575.00 for FM 1925 road project.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval on Items A and B.
Vote: 3 - 0 - Unanimously
A. Approval of Certification of Revenues by the County Auditor, for proceeds from the sale of assets to Hidalgo County DD No.1
B. Approval of 2013 appropriation of funds in the amount of $549,575.00 for FM 1925 road project.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval on Items A and B.
Vote: 3 - 0 - Unanimously
Attachments:
19.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-42056
Presentation for discussion, consideration and applicable action for the engagement of professional consulting services provider in connection with securing funding from: Settlement BP Deepwater Horizon Restoration Project including, but not limited to, the following options:
A. Exemption from competitive bidding requirements under Texas Local Government Code, Chapter, 262.024(a)(4) a professional service to negotiate an agreement;
B. Procure a professional consulting services contract by formally publishing/advertising a solicitation for a Request for Proposals (with qualifications) for same.
Marty Salazar explained the difficulty she has been having in finding information on existing contracts that BP stated they had in their presentation during a Commissioners' Court a few weeks ago. She has researched the contracts they have with three other County's but there is no information on Minutes that states how and if they were procured. Judge Garcia requested her concerns in writing so that he may have an attempt in getting answers from Mr. Richardson.
NO ACTION taken on Items A and B.
A. Exemption from competitive bidding requirements under Texas Local Government Code, Chapter, 262.024(a)(4) a professional service to negotiate an agreement;
B. Procure a professional consulting services contract by formally publishing/advertising a solicitation for a Request for Proposals (with qualifications) for same.
Marty Salazar explained the difficulty she has been having in finding information on existing contracts that BP stated they had in their presentation during a Commissioners' Court a few weeks ago. She has researched the contracts they have with three other County's but there is no information on Minutes that states how and if they were procured. Judge Garcia requested her concerns in writing so that he may have an attempt in getting answers from Mr. Richardson.
NO ACTION taken on Items A and B.
2.
AI-42119
Acceptance and approval to exercise the option to extend the current inter-local cooperation agreement for an additional one (1) year (as stipulated/detailed in agreement) between Hidalgo County and the City of Edinburg for MSW & Tire disposal services.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
3.
AI-42105
Request by lessor, Triple R Medical Facilities (with recommendation from UCP Director to CC to approve) for additional days on the acceptance date of construction of the "Lease of Office Space for Urban County Program" with extension through end of December 2013 through project #C-13-177-07-23.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
B.
Pct. 4
1.
AI-42061
a. Requesting approval of a professional architectural "on call" services agreement with RABA-KISTNER, INC. for the purposes of Repairs/Renovations/Remodeling and/or Additions/Alterations on a "per project basis" for County owned Buildings/Structures located within Hidalgo County Precinct No. 4, through the forms of an AIA Agreement and as selected for negotiations through County's protocol under the "POOL" of Architects.
On motion by COMMISSIONER PCT.2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
b. Requesting approval of a "professional engineering services" agreement with L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for: "Professional Engineering Services" in connection to Job Specific Project: Environmental Assessment, Public Involvement, Schematic and Hydrologic Design for the “FM 1925 (from FM 907 (Alamo Road) East to East of SH68 (Uresti Street)” located within Hidalgo County Precinct No. 4;
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
c. Pursuant to Article 14 of the "professional engineering services" agreement with L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING, is requesting approval to engage the services of sub-contractor (AMATERRA ENVIRONMENTAL, INC.) with adherence to insurance provisions required by said article;
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
d. Requesting approval of Work Authorization No. 1 ($ 549,575.00) from L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for Professional Engineering Services" in connection to Job Specific Project: Environmental Assessment, Public Involvement, Schematic and Hydrologic Design for the “FM 1925 (from FM 907 (Alamo Road) East to East of SH68 (Uresti Street)” located within Hidalgo County Precinct No. 4.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
e. Requesting approval of a "professional surveying services agreement" with ARANDA & ASSOCIATES, INC. for the purposes of (Job Specific) "Surveying Services" for: "BREWSTER PARK PROJECT" located within Hidalgo County Precinct No. 4.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT.2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
b. Requesting approval of a "professional engineering services" agreement with L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for: "Professional Engineering Services" in connection to Job Specific Project: Environmental Assessment, Public Involvement, Schematic and Hydrologic Design for the “FM 1925 (from FM 907 (Alamo Road) East to East of SH68 (Uresti Street)” located within Hidalgo County Precinct No. 4;
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
c. Pursuant to Article 14 of the "professional engineering services" agreement with L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING, is requesting approval to engage the services of sub-contractor (AMATERRA ENVIRONMENTAL, INC.) with adherence to insurance provisions required by said article;
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
d. Requesting approval of Work Authorization No. 1 ($ 549,575.00) from L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for Professional Engineering Services" in connection to Job Specific Project: Environmental Assessment, Public Involvement, Schematic and Hydrologic Design for the “FM 1925 (from FM 907 (Alamo Road) East to East of SH68 (Uresti Street)” located within Hidalgo County Precinct No. 4.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
e. Requesting approval of a "professional surveying services agreement" with ARANDA & ASSOCIATES, INC. for the purposes of (Job Specific) "Surveying Services" for: "BREWSTER PARK PROJECT" located within Hidalgo County Precinct No. 4.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
- Contract - Raba Kistner Inc - C-13-320-12-10 - Pct 4
- Contract # C-13-335-12-10-Aranda & Assoc Inc (Brewster Prk)-Pct 4
- Contract #C-13-336-12-10-L&G Eng(Job Specific) FM 1925 Proj-Pct 4
- WA#1-L&G Eng-C-13-336-12-10-Job Specific-FM 1925-Pct 4
- Email-Apprvd by Legal
- Email-Apprvd by Legal-L&G Eng (FM 1925)Pct 4
- Email-Apprvd by Legal-Aranda
- Sub Letter (AmaTerra) frm L&G Eng (FM 1925) Pct 4
- rabakistner agrmt/executed
- Aranda agrmt/executed
- L&G agrmt/executed
- wa1L&G/executed
C.
Budget & Management
1.
AI-41789
Approval for HC to exercise the first (1st) (of two (2) possible) one (1) year extensions as provided in the RFP #2010-195-09-22-YSI Property & Casualty Insurance with acceptance and approval of detailed schedule of premiums/fees as attached hereto as 2014 Coverage Summary for Property and Casualty Insurance policies in the total amount of $2,590,729.00 effective January 01, 2014 through January 01, 2015 with authority for County Treasurer to issue payment(s)/check(s) after review, audit and processing procedures completed by County Auditor with the authority for Valde Guerra, HCCC's Executive Officer to sign any applicable documentation.
Sergio Cruz explained that at this time it will be paid through a prepaid account. He stated the 2014 budget will be amended to include the additional funding for the insurance coverage.
Sergio Cruz explained that at this time it will be paid through a prepaid account. He stated the 2014 budget will be amended to include the additional funding for the insurance coverage.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
2.
AI-42088
A. Presentation of scoring grid below (for the purposes of ranking by CC as qualified to continue process) of the responses received and evaluated in connection with RFP No. 13-155-11-20-YSI “Excess Workers’ Compensation Insurance” in order to proceed forward with the negotiation portions of the procurement process:
| Montalvo Insurance Agency | The Klement Agency | |
| Evaluator 1 | 94 | DNMS* |
| Evaluator 2 | 87 | DNMS* |
| Evaluator 3 | 87 | DNMS* |
| Average Score | 89 | DNMS* |
| CC Rank | 1 | - |
*Does Not Meet the Specifications/Requirements approved by Hidalgo County
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS , the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
B. Requesting authority for Purchasing Department to enter into negotiations with the number one (1) ranked proposer/vendor Montalvo Insurance for: Excess Workers’ Compensation Insurance.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS , the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
At this time, Commissioner Joe Flores joined the meeting and Judge Garcia stepped away.
3.
AI-42087
a. Presentation of scoring grid below (for the purposes of ranking by CC) of the responses received and evaluated in connection with RFP No. 13-154-11-06-YSI “Quality Claims Administration Services for Workers’ Compensation”, in order to proceed forward with the negotiation portion of the procurement process:
| Tristar Risk Management | One-To-One Claims | |
| Evaluator 1 | 97 | 81 |
| Evaluator 2 | 95 | 87 |
| Evaluator 3 | 96 | 76 |
| Average Score | 96 | 81 |
| CC Rank | 1 | 2 |
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
b. Requesting authority for Purchasing Department to enter into negotiations with the number one (1) ranked proposer/vendor TRISTAR RISK MANAGEMENT for Quality Claims Administration Services for Workers Compensation.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
1. 115.05 ACRE TRACT OF LAND, LOTS 10, 15 & 16 SECTION 277 TEXAS MEXICAN RAILWAY
1. 115.05 ACRE TRACT OF LAND, LOTS 10, 15 & 16 SECTION 277 TEXAS MEXICAN RAILWAY
C.
AI-42063
C-6392-13-I; San Juanita Saldana, et al v. Hidalgo County and Hidalgo County Elections Administrator
D.
AI-42128
C-2135-13-E; Esperanza G. Garcia v. Hidalgo County
E.
AI-42131
EEOC Charge No. 451-2014-00350; Eugenia Andrade
F.
AI-42096
C-1989-12-B Domingo Gonzalez v. County of Hidalgo, in the 93rd Judicial District Court of Hidalgo County, Texas
G.
AI-42024
Subrogation Claim Against Erasmo Luna
H.
AI-42099
Subrogation Claim Against Noe Vela-Castillo
I.
AI-42148
Claim of Elda Martinez
NO ACTION on Items 20.A - 20.I.
NO ACTION on Items 20.A - 20.I.
21.
Open Session:
Commissioner Hector "Tito" Palacios was not present for Open Session.
Commissioner Hector "Tito" Palacios was not present for Open Session.
A.
Real Estate Acquisition and appropriation for same
NO ACTION taken on this Item.
NO ACTION taken on this Item.
B.
Pending and/or potential litigation
1. 115.05 ACRE TRACT OF LAND, LOTS 10, 15 & 16 SECTION 277 TEXAS MEXICAN RAILWAY
NO ACTION taken on this Item.
1. 115.05 ACRE TRACT OF LAND, LOTS 10, 15 & 16 SECTION 277 TEXAS MEXICAN RAILWAY
NO ACTION taken on this Item.
C.
AI-42064
C-6392-13-I; San Juanita Saldana, et al v. Hidalgo County and Hidalgo County Elections Administrator
NO ACTION taken on this Item.
NO ACTION taken on this Item.
D.
AI-42129
C-2135-13-E; Esperanza G. Garcia v. Hidalgo County
Proceed as Directed.
Proceed as Directed.
E.
AI-42132
EEOC Charge No. 451-2014-00350; Eugenia Andrade
Refer to Item 7.A.1 & 2.
Refer to Item 7.A.1 & 2.
F.
AI-42098
C-1989-12-B Domingo Gonzalez v. County of Hidalgo, in the 93rd Judicial District Court of Hidalgo County, Texas
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval for a settlement in the amount of $25,000.
Vote: 3 - 0 - Unanimously
G.
AI-42025
Subrogation Claim Against Erasmo Luna
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR. the Court made a UNANIMOUS vote of approval in the amount of $3,000.
Vote: 3 - 0 - Unanimously
H.
AI-42100
Subrogation Claim Against Noe Vela-Castillo
NO ACTION taken on this Item.
NO ACTION taken on this Item.
I.
AI-42149
Claim of Elda Martinez
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR. the Court made a UNANIMOUS vote of approval for settlement authority in the amount of $3,887.84.
Vote: 3 - 0 - Unanimously
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
24.
Adjourn
Commissioner Hector "Tito" Palacios joined the meeting.
Commissioner Hector "Tito" Palacios joined the meeting.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 10th day of December, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 10, 2013.
Signed this 10th day of December 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 10th day of December, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 10, 2013.
Signed this 10th day of December 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy