SPECIAL MEETING - December 20, 2013
BE IT REMEMBERED, that on this 20th day of December A.D., 2013, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT December 20, 2013 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Commissioner Joseph Palacios was not present for the vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
AI-42243
2013 - Right of Way (1200)
Attachments:
B.
AI-42351
2013 - Dept. of Budget & Management (1100)
Attachments:
C.
AI-42208
2013 - District Clerk (1100)
Attachments:
D.
AI-42273
2013 - Sheriff's Office OCDETF FY 2014 (1284)
Attachments:
E.
AI-42356
2013 - Hidalgo County Sheriff's Office (1100)
Attachments:
F.
AI-42275
2013 - Facilities Management (1100)
Attachments:
G.
AI-42142
2013 - County Court at Law 2 (1100)
Attachments:
H.
AI-42077
2013 - Constable Pct. #1 (1100)
Attachments:
I.
AI-42160
2013 - Constable Pct. #2 (1100)
Attachments:
J.
AI-42036
2013 - Constable Pct. #4 (1100)
Attachments:
K.
AI-42242
2013 - Tax Office (1100)
Attachments:
L.
AI-42035
2013 - Facilities Management (1100)
Attachments:
M.
AI-42069
2013 - Elections Dept. (1100)
Attachments:
N.
AI-42137
2013 - Health & Human Services Dept. (1293)
Attachments:
O.
AI-42170
2013 - Health & Human Services Dept. (1100)
Attachments:
P.
AI-42247
2013 - Health & Human Services Dept. (1100)
Attachments:
Q.
AI-42231
2013 - Jail (1100)
Attachments:
R.
AI-42173
2013 - Adult Probation / Alt Incarceration Program (1100)
Attachments:
S.
AI-42384
2013 - Pct. #1 Sanitation (1100)
Attachments:
T.
AI-42349
2013 - Pct.1 Parks (1100)
Attachments:
U.
AI-42389
2013 - Pct. #3 Sanitation (1100)
Attachments:
V.
AI-42344
2013- Pct # 4 Sanitation (1100)
Attachments:
W.
AI-42347
2013 - Pct. 4 Rd Maint (1200)
Attachments:
X.
AI-42393
2013 - Constable Pct. #2 (1100)
Attachments:
Y.
AI-42394
2013 - Texas A&M AgriLife Extension Service (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-42226
Various Departments (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to various accounts to fund end of the year expenditures.
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to various accounts to fund end of the year expenditures.
B.
AI-42033
2013 Sheriff Dept (1100):
Approval of 2013 interdepartmental transfer from Sheriff Substation (program 038) to Sheriff (program 001) in the amount of $88.72.
Approval of 2013 interdepartmental transfer from Sheriff Substation (program 038) to Sheriff (program 001) in the amount of $88.72.
Attachments:
C.
AI-42171
Pct. 2 TxDot (1315): Approval of 2013 interfund transfer from Certificate of Obligations 2004 (Fund 1334, Program#021) to TXDOT- "I" Road (Fund 1315, program#016) Road Project in the amount of $ 4,000.00 to fund legal services as needed for the project.
Attachments:
D.
AI-42205
Pct. No.3 -BCAP (1312):
Approval of 2013 interdepartmental transfer from program (234) Dude Hill #1 Subdivision to program (606)Regal Estates in the amount of $9,567.22 in order to fund change order #1.
Approval of 2013 interdepartmental transfer from program (234) Dude Hill #1 Subdivision to program (606)Regal Estates in the amount of $9,567.22 in order to fund change order #1.
Attachments:
4.
2014 Interdepartmental transfers:
A.
AI-42031
Various Departments (1100): Approval of 2014 interdepartmental transfer for Various Departments for corrections to the 2014 Adopted Budget as well as various adjustments requested by the County Auditor.
Attachments:
B.
AI-42165
Pct.#3 Landfill (1100):
Approval of 2014 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct #3 Landfill in the amount of $10,621.63
Approval of 2014 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct #3 Landfill in the amount of $10,621.63
Attachments:
5.
Planning Department:
A.
AI-42222
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-42216
District Clerk
Fee Report for the Month of November 2013 $443,066.07.
Fee Report for the Month of November 2013 $443,066.07.
Attachments:
7.
Membership Dues:
A.
AI-41634
WIC (1292):
Approval to pay the following three annual membership dues with authority for the County Treasurer to issue check to each individual organization after review, audit, and processing procedures are completed by the County Auditor:
1. TALWD - Texas Association of Local WIC Directors Annual Membership dues for Norma Longoria, WIC Director in the amount of $125.00 -Req. 246744
2. ILCA - International Lactation Consultant Association 2014 Annual Membership dues for Norma Longoria WIC Director, Diana Cardona IBLC and Sandra Escamilla IBLC in the amount of $534.00 (178.00 each) Req. 246756
3. NWA - National WIC Association 2014 Membership dues for Norma Longoria, WIC Director in the amount of $400.00. Req. 247236
Approval to pay the following three annual membership dues with authority for the County Treasurer to issue check to each individual organization after review, audit, and processing procedures are completed by the County Auditor:
1. TALWD - Texas Association of Local WIC Directors Annual Membership dues for Norma Longoria, WIC Director in the amount of $125.00 -Req. 246744
2. ILCA - International Lactation Consultant Association 2014 Annual Membership dues for Norma Longoria WIC Director, Diana Cardona IBLC and Sandra Escamilla IBLC in the amount of $534.00 (178.00 each) Req. 246756
3. NWA - National WIC Association 2014 Membership dues for Norma Longoria, WIC Director in the amount of $400.00. Req. 247236
8.
Headstart:
A.
AI-42175
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: November 2013
Attachments:
B.
AI-42174
Approval of Children's Applications for Program Year 2013-2014
Attachments:
C.
AI-42192
Approval of Financial Report: November 2013
Attachments:
D.
AI-42191
Approval of Special Services Monthly Report: November 2013
Attachments:
9.
Auditor's Office:
A.
AI-42112
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of November 2013.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
10.
Executive Officer:
A.
AI-42388
Approval of 457 plan hardship withdrawal requests for employee #127493 & 077062
Attachments:
11.
Budget & Management:
A.
AI-42203
General Fund Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Co. Wide Adm.-Contingency account.
Approval to transfer lapsed salaries from various departments to the Co. Wide Adm.-Contingency account.
Attachments:
B.
AI-42043
1. Approval of reimbursement in the amount of $564,119.43 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 11/23/13 to 12/06/13.
2. Approval of wire transfer to cover claims paid.
| 11/23-29/13 | $320,712.93 |
| 12/01-06/13 | $243,406.50 |
| TOTAL | $564,119.43 |
2. Approval of wire transfer to cover claims paid.
Attachments:
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-42239
Requesting acceptance and approval of Invoice No. 13159-1 in the amount of $181,748.04, from contracted engineer, Chanin Engineering, LLC, in connection with contract C-13-133-07-09, structural engineering services for the "Adult Detention and Law Enforcement Facility Repairs and/or Replacements," after all processing procedures completed by Auditor and County Treasurer will issue payment/check.
Attachments:
B.
AI-42363
Acceptance and approval of request for Invoice Payment #20131725 as submitted by TEDSI Infrastructure Group in the amount of $14,440.59 amid Work Authorization No. 2-PO#698569-Contract #C-08-227-12-09 for Professional Engineering Services from Notice to Proceed to October 31, 2013 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
C.
AI-42245
Approval of Application for Payment No. 1 (Final) in the amount of $206,591.27 from Texas Cordia Construction, LLC, contracted vendor for Dimas 2 & 3 Subdivision (Pct. 1) as submitted by TEDSI Infrastructure Group Inc. project engineer (C-CAP-12-112-12-28.)
Attachments:
D.
AI-42240
Acceptance and approval of payment of Invoice #2013-00143 in the amount of $167,310.00 submitted by contracted architect, ERO Architects in connection with, "Schematic Design Phase for the New Hidalgo County Courthouse"C-13-122-07-17.
Attachments:
E.
AI-42244
Pct. 4
1. Acceptance and approval of request for payment of invoice # 11324642 for $32,064.49 through Work Authorization #1 submitted by L&G Engineers Inc for the 10th Street Extension Project (Limits: SH107 to FM 1925) under contract C-12-126-10-16 (PO# 688820).
2. Acceptance and approval of request for payment of invoice # 11324647 for $18,346.00 through Work Authorization #1 submitted by L&G Engineers Inc for the FM 1925 Project (Limits: Kenyon Rd to FM 907) under contract C-11-234-09-13 (PO# 663995).
3. Acceptance and approval of request for payment of invoice # 11324643 for $178,394.70 through Work Authorization #2 submitted by L&G Engineers Inc for the 10th Street Extension Project (Limits: SH107 to FM1925) under contract C-12-126-10-16 (PO# 700265).
1. Acceptance and approval of request for payment of invoice # 11324642 for $32,064.49 through Work Authorization #1 submitted by L&G Engineers Inc for the 10th Street Extension Project (Limits: SH107 to FM 1925) under contract C-12-126-10-16 (PO# 688820).
2. Acceptance and approval of request for payment of invoice # 11324647 for $18,346.00 through Work Authorization #1 submitted by L&G Engineers Inc for the FM 1925 Project (Limits: Kenyon Rd to FM 907) under contract C-11-234-09-13 (PO# 663995).
3. Acceptance and approval of request for payment of invoice # 11324643 for $178,394.70 through Work Authorization #2 submitted by L&G Engineers Inc for the 10th Street Extension Project (Limits: SH107 to FM1925) under contract C-12-126-10-16 (PO# 700265).
Attachments:
F.
AI-42225
Approval of the following with 2GS, Inc. for the Little Mexico Subdivision and South Tower Estates project, as submitted and recommended by project engineer, Raul Sesin, PE for contract # C-13-127-05-21:
1. Application for Final Payment in the amount of $148,192.12;
2. Application for Retainage in the amount of $23,615.98;
3. Certificate of Construction Completion reflecting the date of October 30, 2013.
1. Application for Final Payment in the amount of $148,192.12;
2. Application for Retainage in the amount of $23,615.98;
3. Certificate of Construction Completion reflecting the date of October 30, 2013.
Attachments:
G.
AI-42202
370th District Court:
Acceptance and approval for Hidalgo County to purchase the continuation of the maintenance services with ending date of November 30, 2014 through assigned purchase order (no signed documents required only purchase order) with Office Communications Systems Inc. d/b/a Toshiba Business Solutions for Hidalgo County 370th Judicial District Court - Toshiba E281C-#CDJ513662 through Requisition #246740 in the amount of $819.72.
Acceptance and approval for Hidalgo County to purchase the continuation of the maintenance services with ending date of November 30, 2014 through assigned purchase order (no signed documents required only purchase order) with Office Communications Systems Inc. d/b/a Toshiba Business Solutions for Hidalgo County 370th Judicial District Court - Toshiba E281C-#CDJ513662 through Requisition #246740 in the amount of $819.72.
Attachments:
H.
AI-42083
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324619-$1,473.00 for "La Homa ROW";
2. Invoice No. 11324624-$2,518.33 for "Tom Gill/Liberty Rd Project";
3. Invoice No. 11324625-$140,625.00 for "Liberty Rd Project;
4. Invoice No. 11324629-$78,780.00 for "Mile 3";
1. Invoice No. 11324619-$1,473.00 for "La Homa ROW";
2. Invoice No. 11324624-$2,518.33 for "Tom Gill/Liberty Rd Project";
3. Invoice No. 11324625-$140,625.00 for "Liberty Rd Project;
4. Invoice No. 11324629-$78,780.00 for "Mile 3";
I.
AI-42054
1. Acceptance and approval of previous action of AI#35080 as approved by CC on 11/06/12 for the purchase of the 911 Recorder Equipment/Software for updating of existing equipment in connection to the LRGVDC 911 Program with Commercial Electronics Corp. through HGAC Contract #RP07-11 to include the approval of the software agreement as reviewed/approved by legal through the life term of the program, equipment, software, hardware, maintenance support services, upgrading and purchases of appurtenances in place by office/department user; and,
2. Pursuant to the aforementioned, approval to pay in the amount of $16,367.89 thru assigned requisition #248035 for payment of support services for years ending 2014, 2015 and 2016 with Commerical Electronics, Inc. including the signing of required documents by County Judge, Court Member (if applicable).
Attachments:
J.
AI-42091
Authority to exercise the one (1) year extension option as provided under current interlocal agreement for the, "Use of Council Chambers Facility for Hidalgo County Commissioners' Court Meeting," under the same rates, terms, and conditions with the City of Edinburg.
Attachments:
K.
AI-42078
Request authorization to remove the following assets from Constable Precinct 4 inventory items cannot be located and possess no value in attached schedule:
Asset # 013071 – MV-724R
Asset # 021710 – DECATUR –MVRN-7240B – RADAR
Asset # 030611 CONFERENCE TABLE 42” ROUND
Asset # 43981 – OPTI-PLEX GX620 ULTRA SMALL, PENTIUM 4-PC
Asset # 013071 – MV-724R
Asset # 021710 – DECATUR –MVRN-7240B – RADAR
Asset # 030611 CONFERENCE TABLE 42” ROUND
Asset # 43981 – OPTI-PLEX GX620 ULTRA SMALL, PENTIUM 4-PC
Attachments:
L.
AI-42270
Acceptance and approval of Invoice #11324660 in the amount of $3,788.64 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting-C-13-225-07-09.
Attachments:
M.
AI-42102
Approval for Hidalgo County to exercise the fourth (4th) year extension option (as provided under the current contract) for "Turnkey Interactive Voice Response System' for Hidalgo County Elections Department, under the same rates, terms and conditions with Drake Communications Inc. (E-12-312-12-18).
Attachments:
N.
AI-42145
Requesting authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice, draft contract etc.,) as attached hereto for Hidalgo County- "Lease of Digital Sub-channel, Low-Power Television Channel, or Cable Channel" RFB #2014-022 including the authority to re-advertise project in the event that no bids are received and/or are rejected and project is still required.
Attachments:
O.
AI-42166
Acceptance and approval of request for payment of Invoice #11324646 in the amount of $4,772.50 as submitted by L&G Consulting Engineers for the provision of Engineering Services for the month of November 2013 in connection to Contract #C-08-417-12-09-PO#644483 amid Work Authorization #2 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
P.
AI-42241
Approval of Request for Payment-Application No. 2 in the amount of $79,882.65 from D. Wilson Construction Co. awarded contractor for the, "Repairs and Renovations-1st and 2nd Floors to the Former Administration Building", and as certified for payment by project architect, Alcocer Garcia Associates, Inc. and reviewed & initialed by construction manager, Prodigy C-12-029-10-23.
Attachments:
Q.
AI-42259
Clarification to AI-41268 Inv. #1102707-15 in the amount of $28,982.41 as submitted and approved by CC on 10/29/2013 with approval to increase total by $0.01 as requested by auditors, to reflected correct & revised amount of $28,982.42 as submitted by CAS Companies in connection with the "Hidalgo County Morgue Renovation" Project-PO #663746.
Attachments:
R.
AI-42176
Requesting authority to advertise and approval of procurement packet (i.e. specifications/ requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Precinct 3- "Garbage Collection at los Ebanos Pavilion" -RFB No.: 2014-019 -01-15-SGS0-including the re-advertising of project in the event no bid responses are received and / or are rejected and project is still required.
Attachments:
S.
AI-42082
Add/delete Fuel Card Users/Drivers:
1. Hidalgo County Health and Human Services - Add Driver
2. District Attorney's Office - Fuel Card
3. Tax Office - Fuel Card
1. Hidalgo County Health and Human Services - Add Driver
2. District Attorney's Office - Fuel Card
3. Tax Office - Fuel Card
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 20th day of December, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 20, 2013.
Signed this 20th day of December 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 20th day of December, 2013
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 20, 2013.
Signed this 20th day of December 2013
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy