SPECIAL MEETING - January 7, 2014
BE IT REMEMBERED, that on this 7th day of January A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT January 7, 2014 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-42483
2013 - Emergency Management (1100)
Attachments:
B.
AI-42475
2013 - General Litigation (1100)
Attachments:
C.
AI-42402
2013 - Pct. #1 R&B (1200)
Attachments:
D.
AI-42405
2013 - Hidalgo County Sheriff's Office (1100)
Attachments:
E.
AI-42409
2013 - Fire Marshal's Office (1100)
Attachments:
F.
AI-42440
2013 - Fire Marshal's Office (1100)
Attachments:
G.
AI-42450
2013 - Human Resources (1100)
Attachments:
H.
AI-42464
2013 - Constable Pct. #1 (1100)
Attachments:
I.
AI-42417
2013 - Jail (1100)
Attachments:
J.
AI-42448
2013 - Jail (1100)
Attachments:
K.
AI-42451
2013 - Civil Services (1100)
Attachments:
3.
2013 Interdepartmental transfers:
A.
AI-42492
Co Wide Admin (1100):
Approval of 2013 interdepartmental transfer from Public Defense to Co Wide Admin Contingency in the amount of $16,068.73.
Approval of 2013 interdepartmental transfer from Public Defense to Co Wide Admin Contingency in the amount of $16,068.73.
Attachments:
B.
AI-42493
Various Departments (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to various accounts in the total amount of $233,989.11 to fund salaries and fringe benefit expenditures.
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to various accounts in the total amount of $233,989.11 to fund salaries and fringe benefit expenditures.
4.
2014 Intradepartmental transfers:
A.
AI-42489
2014 - Facilities Management (1100)
Attachments:
B.
AI-42481
2014 - County Court #7 (1100)
Attachments:
C.
AI-42470
2014 - County Auditor (1100)
D.
AI-42426
2014- WIC (1292)
Attachments:
E.
AI-42361
2014 - Sheriff (1100)
Attachments:
F.
AI-42367
2014 - Jail (1100)
Attachments:
G.
AI-42454
2014 - Human Services (1100)
Attachments:
H.
AI-42452
2014 - Constable Pct. #1 (1100)
Attachments:
5.
2014 Interdepartmental transfers:
A.
AI-42468
Co Wide Admin (1100):
Approval of 2014 interdepartmental transfer from Co Auditor's to Co Wide Administration Contingency in the amount of $62.76 to comply with the court order approved by the Hidalgo County Board of Judges on December 05, 2013.
Approval of 2014 interdepartmental transfer from Co Auditor's to Co Wide Administration Contingency in the amount of $62.76 to comply with the court order approved by the Hidalgo County Board of Judges on December 05, 2013.
Attachments:
B.
AI-42463
2014 - Various Departments (1100):
Approval of 2014 interdepartmental transfer from Co. Wide Adm-Contingency to various accounts in the total amount of $100,000.00.
Approval of 2014 interdepartmental transfer from Co. Wide Adm-Contingency to various accounts in the total amount of $100,000.00.
Attachments:
C.
AI-42406
Sheriff (1100):
Approval of 2014 interdepartmental transfer from Co. Wide Adm - Contingency to Sheriff's Office in the amount of $317,854.00 to fund operating expenditures for the Sheriff's Substation.
Approval of 2014 interdepartmental transfer from Co. Wide Adm - Contingency to Sheriff's Office in the amount of $317,854.00 to fund operating expenditures for the Sheriff's Substation.
Attachments:
6.
Planning Department:
A.
AI-42430
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
7.
Monthly Fee Reports:
A.
AI-42378
District Attorney's Office - November 2013 Checks Monthly Fee Report
Attachments:
8.
Right of Way - Permits:
A.
AI-42456
North Alamo Water Supply Corporation:
1. Break Pavement at 560 ft West of Midway Road on the South side of Vaughn Road.
1. Break Pavement at 560 ft West of Midway Road on the South side of Vaughn Road.
Attachments:
9.
Tax Refunds:
A.
AI-42415
| Account Number | Payer | Amount |
| B2550.00.000.0328.03 | Corelogic | $3,174.58 |
| E5055.03.000.0147.00 | Bac Tax Services | $3,377.73 |
| E5055.03.000.0147.00 | Bac Tax Services | $3,373.64 |
| T0807.01.000.0033.00 | M & T Bank | $2,627.34 |
| T0807.01.000.0033.00 | Corelogic Tax Services LLC | $968.17 |
Attachments:
B.
AI-42435
| Account Number | Payer | Amount |
| H4900.00.477.0001.00 | Corelogic | $4,569.55 |
| T5600.00.000.0006.05 | Julio C Martinez | $3,545.89 |
Attachments:
10.
Membership Dues:
A.
AI-42432
Texas A&M AgriLife Extension Service:
Requesting membership dues be approved for payment of dues totaling $1,860.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) as follows:
Epsilon Sigma Phi for Brad Cowan, Barbara Storz, Adelita F. Munoz, Christina L. Perez, Andrea Valdez in the amount of $325 through Requisition #248699
Texas Association of Extension 4-H Agents (TAE4-HA) for Barbara Storz, Andrea Valdez, Christina Perez, Adelita F. Munoz, and Brad Cowan in the amount of $505 through Requisition #248698
Texas Extension Association Family & Consumer Science for Adelita F. Munoz and Andrea Valdez in the amount of $225 through Requisition #248701
Texas County Agricultural Agent's Association (TCAAA) for Barbara Storz and Brad Cowan in the amount of $220 through Requisition #248700
National Association of Community Development Extension Professionals (NACDEP) for Barbara Storz in the amount of $75 through Requisition #248694
American Society for Horticutural Science for Barbara Storz in the amount of $175 through Requisition #248696
American Horticultural Society for Barbara Storz in the amount of $35 through Requisition #248697
Requesting membership dues be approved for payment of dues totaling $1,860.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) as follows:
Epsilon Sigma Phi for Brad Cowan, Barbara Storz, Adelita F. Munoz, Christina L. Perez, Andrea Valdez in the amount of $325 through Requisition #248699
Texas Association of Extension 4-H Agents (TAE4-HA) for Barbara Storz, Andrea Valdez, Christina Perez, Adelita F. Munoz, and Brad Cowan in the amount of $505 through Requisition #248698
Texas Extension Association Family & Consumer Science for Adelita F. Munoz and Andrea Valdez in the amount of $225 through Requisition #248701
Texas County Agricultural Agent's Association (TCAAA) for Barbara Storz and Brad Cowan in the amount of $220 through Requisition #248700
National Association of Community Development Extension Professionals (NACDEP) for Barbara Storz in the amount of $75 through Requisition #248694
American Society for Horticutural Science for Barbara Storz in the amount of $175 through Requisition #248696
American Horticultural Society for Barbara Storz in the amount of $35 through Requisition #248697
11.
Budget & Management:
A.
AI-42212
1. Approval of reimbursement in the amount of $777,817.83 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 12/07/13 to 12/20/13.
| 12/07-13/13 | $391,252.63 |
| 12/14-20/13 | $386,565.20 |
| TOTAL | $777,817.83 |
2. Approval of wire transfer to cover claims paid.
Attachments:
B.
AI-42465
Pct.1 TXDOT (1315):
Approval of 2013 Interfund Transfer from Pct.1 Road Maintenance (fund 1200, Program #005) to TXDOT-US83 Illumination (fund 1315, program #031) in the amount of $5,000.00 to fund lighting services for Expressway 83 in the Pct. 1 area.
Approval of 2013 Interfund Transfer from Pct.1 Road Maintenance (fund 1200, Program #005) to TXDOT-US83 Illumination (fund 1315, program #031) in the amount of $5,000.00 to fund lighting services for Expressway 83 in the Pct. 1 area.
Attachments:
C.
AI-42428
Self-Funded (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 12/01-15/2013 in the amount of $60,225.05 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 12/01-15/2013 in the amount of $60,225.05 and requesting approval of wire transfer.
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-42434
Acceptance and approval of the fire alarm monitoring service agreement (reviewed and approved by legal) for the monthly amount of $26.95 which includes administration fees for the new Constable Pct.1 Building with ASG Security for the duration of term as stated on 2C of agreement including the continuation of services through the life term of the monitoring equipment in place by user department with the authority to execute and signing of agreement by County Judge, or Court Member.
Attachments:
B.
AI-42410
Acceptance and approval of request for payment of invoices as submitted by TEDSI Infrastructure Group amid Work Authorization No.3-PO#695933-Contract #C-08-226-09-30 for Professional Engineering Services with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
1) Invoice #20131695-From September 01, 2013 to September 30, 2013 in the amount of $25,550.00
2) Invoice #20131724-From October 01, 2013 to October 31, 2013 in the amount of $4,800.00
1) Invoice #20131695-From September 01, 2013 to September 30, 2013 in the amount of $25,550.00
2) Invoice #20131724-From October 01, 2013 to October 31, 2013 in the amount of $4,800.00
Attachments:
C.
AI-42429
Requesting authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice, draft contract etc.,) as attached hereto for Hidalgo County- "Rental and/or Purchase of Industrial Uniforms" RFB No.: 2014-013 including the authority to re-advertise project in the event that no bids are received and/or are rejected and project is still required.
D.
AI-42455
Pct. 4
Acceptance and approval of request for payment of invoice # 2980-13 for $46,153.00 submitted by Mata-Garcia Architects for the Linn San Manuel Emergency Service Building under contract C-13-119-10-02 (PO# 701993).
Acceptance and approval of request for payment of invoice # 2980-13 for $46,153.00 submitted by Mata-Garcia Architects for the Linn San Manuel Emergency Service Building under contract C-13-119-10-02 (PO# 701993).
Attachments:
E.
AI-42418
For clarification purposes only as submitted by Godinez Communications the revised "Attachment C-Project Work Schedule" of Work Authorization No. 1-PO#670133-Contract #C-11-117-08-22 for the provision of "Professional Consulting Services To Assist, Assess, Review and Facilitate Hidalgo County's revenue And Expenditure Efficiencies In Various Public And Private Sector (Including All funding Sources, Programs, and Entities)" with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Invoice No: HC-DD-001-$2,430.00-01/11/12 thru 01/31/12
Invoice No: HC-DD-002-$3,105.00-02/01/12 thru 02/29/12
Invoice No: HC-DD-003-$1,620.00-03/01/12 thru 03/31/12
Invoice No: HC-DD-004-$3,105.00-04/01/12 thru 04/30/12
Invoice No: HC-DD-005-$2,565.00-05/01/12 thru 05/31/12
Invoice No: HC-DD-006-$1,485.00-06/01/12 thru 06/30/12
Invoice No: HC-DD-007-$1,620.00-07/01/12 thru 07/31/12
Invoice No: HC-DD-008-$3,240.00-08/01/12 thru 08/31/12
Invoice No: HC-DD-009-$3,645.00-09/01/12 thru 09/30/12
Invoice No: HC-DD-010-$4,185.00-10/01/12 thru 10/31/12
Invoice No: HC-DD-011-$ 540.00-11/01/12 thru 11/30/12
Total amount of invoices: $27,540.00
Invoice No: HC-DD-001-$2,430.00-01/11/12 thru 01/31/12
Invoice No: HC-DD-002-$3,105.00-02/01/12 thru 02/29/12
Invoice No: HC-DD-003-$1,620.00-03/01/12 thru 03/31/12
Invoice No: HC-DD-004-$3,105.00-04/01/12 thru 04/30/12
Invoice No: HC-DD-005-$2,565.00-05/01/12 thru 05/31/12
Invoice No: HC-DD-006-$1,485.00-06/01/12 thru 06/30/12
Invoice No: HC-DD-007-$1,620.00-07/01/12 thru 07/31/12
Invoice No: HC-DD-008-$3,240.00-08/01/12 thru 08/31/12
Invoice No: HC-DD-009-$3,645.00-09/01/12 thru 09/30/12
Invoice No: HC-DD-010-$4,185.00-10/01/12 thru 10/31/12
Invoice No: HC-DD-011-$ 540.00-11/01/12 thru 11/30/12
Total amount of invoices: $27,540.00
Attachments:
F.
AI-42403
Acceptance and approval of request for payment of the following invoices as submitted by Godinez Communications amid Work Authorization No. 2-PO#670372-Contract #C-11-117-08-02 for the provision of "Professional Consulting Services To Assist, Assess, Review, And Facilitate Hidalgo County's revenue And Expenditure Efficiencies In Various Public And Private Sector (Including All funding Sources, Programs, And Entities)" with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
a) Invoice No: HC-IDJO-001-$810.00-01/01/12 thru 01/31/12
b) Invoice No: HC-IDJO-002-$1,755.00-02-01-12 thru 02/29/12
c) Invoice No: HC-IDJO-003-$1,485.00-03/01/12 thru 03/31/12
d) Invoice No: HC-IDJO-004-$675.00-04/01/12 thru 04/30/12
e) Invoice No: HC-IDJO-005-$540.00-05/01/12 thru 05/31/12
f) Invoice No: HC-IDJO-006-$405.00-06/01/12 thru 06/30/12
g) Invoice No: HC-IDJO-007-$405.00-07/01/12 thru 07/30/12
h) Invoice No: HC-IDJO-008-$540.00-08/01/12 thru 08/31/12
i) Invoice No: HC-IDJO-009-$675.00-09/30/12 thru 09/30/12
Total amount: $7,290.00
a) Invoice No: HC-IDJO-001-$810.00-01/01/12 thru 01/31/12
b) Invoice No: HC-IDJO-002-$1,755.00-02-01-12 thru 02/29/12
c) Invoice No: HC-IDJO-003-$1,485.00-03/01/12 thru 03/31/12
d) Invoice No: HC-IDJO-004-$675.00-04/01/12 thru 04/30/12
e) Invoice No: HC-IDJO-005-$540.00-05/01/12 thru 05/31/12
f) Invoice No: HC-IDJO-006-$405.00-06/01/12 thru 06/30/12
g) Invoice No: HC-IDJO-007-$405.00-07/01/12 thru 07/30/12
h) Invoice No: HC-IDJO-008-$540.00-08/01/12 thru 08/31/12
i) Invoice No: HC-IDJO-009-$675.00-09/30/12 thru 09/30/12
Total amount: $7,290.00
Attachments:
G.
AI-42123
Oscar Gonzalez, Director of Road and Bridge, Hidalgo County PCT1 is formally requesting the removal of County Asset number 55470 - Rotary Laser Self Level due to theft. All back up information has been attached.
Attachments:
H.
AI-42400
Acceptance and approval of payment for Invoice #2013-00141 in the amount of $61,306.88 for professional services rendered & submitted by ERO Architects through Contract C-13-096-07-09 for the new vehicle maintenance facility.
Attachments:
I.
AI-42386
CONSTABLE PRECINCT ONE:
Acceptance and approval of Request for Payment Application No. 11 in the amount of $38,293.88 as submitted by Holchemont LTD, awarded vendor for the "Construction Of A New Constable Building Precinct One Offices" and as certified by project Architect, Alcocer Garcia Associates Inc. in connection with AIA Contract #C-12-028-07-24 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Acceptance and approval of Request for Payment Application No. 11 in the amount of $38,293.88 as submitted by Holchemont LTD, awarded vendor for the "Construction Of A New Constable Building Precinct One Offices" and as certified by project Architect, Alcocer Garcia Associates Inc. in connection with AIA Contract #C-12-028-07-24 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
J.
AI-42371
For information purposes only of notice submitted to Hidalgo County of name change from Ramiro & Guerrero, LLP to "The J. Ramirez Law Firm" who are the contracted firm for the "Bond Counsel" services amid assigned Contract #C-13-101-02-26.
Attachments:
K.
AI-42167
CONSTABLE PRECINCT NO. 1:
Acceptance and approval of request for payment of Invoice Seven in the amount of $13,610.28 as submitted by Alcocer Garcia Associates for Professional Architectural Services for the "Design and Construction Of A New Constable Building" in Hidalgo County Precinct One amid Contract #C-10-320-02-08-PO#660264 (approved by CC on 02/08/11) with authority for County Treasurer to issue check after County Auditor's review and processing procedures are completed.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 7th day of January, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 7, 2013.
Signed this 7th day of January 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 7th day of January, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 7, 2013.
Signed this 7th day of January 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy