SPECIAL MEETING - January 14, 2014
BE IT REMEMBERED, that on this 14th day of January A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT January 14, 2014 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval for the exception of Item 10.E to be pulled for discussion.
Vote: 4 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2013 Intradepartmental transfers:
A.
AI-42635
2013 - Civil Service (1100)
Attachments:
B.
AI-42620
2013 - Pct. #2 Parks (1100)
Attachments:
C.
AI-42535
2013 - District Clerk (1100)
Attachments:
D.
AI-42622
2013 - Executive Office (1100)
Attachments:
E.
AI-42519
2013 - District Attorney's Office / Autopsies (1100)
Attachments:
F.
AI-42516
2013 - Human Services (1100)
Attachments:
G.
AI-42469
2013 - Tax Office (1100)
Attachments:
H.
AI-42532
2013 - 332nd District Court (1100)
Attachments:
3.
2014 Intradepartmental transfers:
A.
AI-42632
2014 - Public Affairs (1100)
Attachments:
B.
AI-42552
2014 - Pct. #1 R&B (1200)
Attachments:
C.
AI-42553
2014 - Pct. #1 R&B (1200)
Attachments:
D.
AI-42640
2014 - CW Mech Shop (1200)
E.
AI-42639
2014 - Pct 2 Adm (1200)
F.
AI-42637
2014 - Pct 2 Rd Maint (1200)
G.
AI-42634
2014 - Pct 2 Sanitation (1100)
H.
AI-42636
2014 - Pct 2 Parks (1100)
I.
AI-42619
2014 - Pct. 2 CRC Alamo (1100)
Attachments:
J.
AI-42494
2014 - Pct #4 Adm (1200)
Attachments:
K.
AI-42497
2014 - Pct. #4 Sanitation (1100)
Attachments:
L.
AI-42487
2014 - Planning Department (1100)
Attachments:
M.
AI-42479
2014 - Tax Office (1100)
Attachments:
N.
AI-42478
2014 - Constable Pct. #1 (1100)
Attachments:
O.
AI-42496
2014 - Purchasing Dept. ( 1100)
Attachments:
P.
AI-42460
2014 - Dept. of Budget & Management (1100)
Attachments:
Q.
AI-42498
2014 - WIC (1292)
Attachments:
R.
AI-42582
2014 - Constable Pct. 1 (1100)
Attachments:
S.
AI-42458
2014 - Treasurer's Office (1100)
Attachments:
T.
AI-42467
2014 - Constable Precinct #3 (1100)
Attachments:
U.
AI-42461
2014 - 398th District Court (1100)
Attachments:
4.
2013 Interdepartmental transfers:
A.
AI-42609
Co Wide Admin (1100):
Approval of 2013 interdepartmental transfer from General Litigation to Co Wide Admin Contingency in the amount of $7,667.94.
Approval of 2013 interdepartmental transfer from General Litigation to Co Wide Admin Contingency in the amount of $7,667.94.
Attachments:
B.
AI-42613
District Clerk & Const Pct 4 (1100):
Approval of 2013 interdepartmental transfer from Co Wide Admin Contingency to District Clerk and Constable Pct #4 in the total amount of $7,667.94 to cover postage and fuel expenditures.
Approval of 2013 interdepartmental transfer from Co Wide Admin Contingency to District Clerk and Constable Pct #4 in the total amount of $7,667.94 to cover postage and fuel expenditures.
Attachments:
5.
2014 Interdepartmental transfers:
A.
AI-42529
Approval of 2014 interdepartmental transfer from Co. Wide Adm-Contingency to Planning Dept in the amount of $12,289.92.
Attachments:
B.
AI-42522
2014 Public Defender (1100): Approval of 2014 interdepartmental transfer from Co. Wide Adm-Contingency to Public Defender in the amount of $10,000.00
Attachments:
6.
Planning Department:
A.
AI-42546
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
7.
Membership Dues:
A.
AI-42526
398th District Court (1100):
Approval to pay the Texas Department of Licensing & Regulations (TDLR) the amount of $50.00 (Req. #249397) in relation to the 2014 licensed court interpreter renewal fee for Christobal Garces, Jr., with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to pay the Texas Department of Licensing & Regulations (TDLR) the amount of $50.00 (Req. #249397) in relation to the 2014 licensed court interpreter renewal fee for Christobal Garces, Jr., with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
B.
AI-42473
Auditor's Office:
Requesting approval to pay 2014 membership dues to the Texas Association of County Auditors (TACA) in the amount of $505.00 (Requisition 248979) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay 2014 membership dues to the Texas Association of County Auditors (TACA) in the amount of $505.00 (Requisition 248979) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
8.
Headstart:
A.
AI-42591
Discussion/Approval of Financial Report: December 2013
Attachments:
B.
AI-42592
Discussion/Approval of Children's Applications for 2013-2014
Attachments:
C.
AI-42595
Approval of Learning Accomplishment Profile Diagnostic (LAP-D) Mid Report
Attachments:
D.
AI-42594
Approval of Special Services Monthly Report
Attachments:
E.
AI-42593
Approval of Texas Department of agriculture Meals and Snacks Monthly Report: December 2013
Attachments:
9.
Budget & Management:
A.
AI-42581
Self-Funded (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 12/16-31/2013 in the amount of $89,277.57 and requesting approval of wire transfer.
Attachments:
B.
AI-42431
1. Approval of reimbursement in the amount of $686,049.55 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 12/21/13 to 01/03/14.
2. Approval of wire transfer to cover claims paid.
| 12/21-27/13 | $338,530.91 |
| 12/28-31/13 | $157,284.86 |
| 01/01-03/14 | $190,233.78 |
| TOTAL | $686,049.55 |
2. Approval of wire transfer to cover claims paid.
Attachments:
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-42126
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Sheriff's Office-Polygraph Examiner for (Pre-Employment, Criminal, Suitability)” RFB No.: 2014-018-MEG. Including the re-advertising of project in the event no Bids, responses are received and/or are rejected and project is still required.
B.
AI-42462
Seeking ratification of fully executed Change Order No. 3 reflecting an increase of $3,813.73 and 15 calendar days for additional sidewalks and barricade modifications with contractor Texas Cordia Construction LLC for Dimas 2 & 3 Subdivision, Pct. No. 1 as submitted though project engineer TEDSI Infrastructure Group (C-CAP-12-112-12-28.)
C.
AI-42449
Approval for County to exercise the holdover provision option, as provided in the current contract for: Lease of Office Space-City of Roma for Hidalgo County WIC Program under the same rates, terms, and conditions with Cantu Realty LLC- E-13-042-01-08 so as to have no lapse in services while procurement process is completed.
Attachments:
D.
AI-41974
Acceptance and approval of payment for Invoice #3445 in the amount of $40,326.29 for professional services rendered & submitted by Ramiro Gutierrez Engineering Corporation through Contract C-12-314-01-29 (WA #2) for Thomas Road project.
E.
AI-42574
Approval to exercise the option to renew/extend for a one (1) year extension (as permitted in contract) with RGV Education Broadcasting, Inc., under the same terms and condition for: "Delay Broadcasting and/or Record and Delay Broadcasting of Hidalgo County Commissioners' Court Meeting" for Hidalgo County.
Mr. Eufracios' concern over this item was regarding the expired insurance. Darlene Betancourt, Purchasing Department, informed the Court that the vendor has been contacted and they have yet to receive the updated insurance and advised the Court that the company may be in the process of being sold. She asked the Item be approved subject to receipt of current insurance. Mr. Valde Guerra also requested that a copy be given to the County Clerk.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to receipt of updated insurance from vendor.
Vote: 4 - 0 - Unanimously
Mr. Eufracios' concern over this item was regarding the expired insurance. Darlene Betancourt, Purchasing Department, informed the Court that the vendor has been contacted and they have yet to receive the updated insurance and advised the Court that the company may be in the process of being sold. She asked the Item be approved subject to receipt of current insurance. Mr. Valde Guerra also requested that a copy be given to the County Clerk.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to receipt of updated insurance from vendor.
Vote: 4 - 0 - Unanimously
Attachments:
F.
AI-42506
Acceptance and approval of payment for Invoice # 3460 in the amount of $ 4,400.00 for professional services rendered & submitted by Ramiro Gutierrez Engineering Corporation through Contract C-12-314-01-29 (WA#4) for the Gearhart project.
Attachments:
G.
AI-42564
Acceptance and approval of Invoice# M180115 ($4,805.50) for processing and payment as submitted by HALFF ASSOCIATES, INC., in connection to "on call" Contract #C-13-044-03-20 under (WA#1-PO#-695232) for PROJECT: "Renovation of 911/Radio Communications Office at Sheriff's Office" located in Precinct No. 4.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 14th day of January, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 14, 2014.
Signed this 14th day of January 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 14th day of January, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 14, 2014.
Signed this 14th day of January 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy