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Minutes for CC CONSENT

SPECIAL MEETING - January 28, 2014

BE IT REMEMBERED, that on this 28th day of January A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:

HONORABLE RAMON GARCIA

HONORABLE A.C. CUELLAR, JR.

HONORABLE HECTOR "TITO" PALACIOS

HONORABLE JOE M. FLORES

HONORABLE JOSEPH PALACIOS
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

    
AGENDA
CC REGULAR CONSENT
COMMISSIONERS' COURT
January 28, 2014
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:


NOTICE TO THE PUBLIC
CONSENT AGENDA

The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS , the Court made a UNANIMOUS vote of approval for the exception of 6.A, 12.A, 12.B, 12.M, 12.O, and 12.P to be pulled for discussion.

Vote: 5 - 0 - Unanimously

 
1.
 
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
 
2.
 
2013 Intradepartmental transfers:
 
A.
AI-42645
2013 - Jail  (1100)
 
3.
 
2014 Intradepartmental transfers:
 
A.
AI-42843
2014 - Facilities Management (1100) 
Attachments:
 
B.
AI-42811
2014 - DBM-Visiting Judges (1100)
Attachments:
 
C.
AI-42813
2014 - JP Pct. 3 Pl. 1 (1100)
Attachments:
 
D.
AI-42840
2014 - Pct. #1 Sanitation  (1100)
Attachments:
 
E.
AI-42802
2014 - Pct. #1 R&B (1200)
 
F.
AI-42482
2014 - Pct. #1 Administration (1200)
Attachments:
 
G.
AI-42821
2014 - Pct. #4 Rd Maint (1200)
Attachments:
 
H.
AI-42801
2014 - Insect Eradication (1100)
Attachments:
 
I.
AI-42800
2014 - Civil Service (1100) 
Attachments:
 
J.
AI-42798
2014 -  Human Resources (1100) 
Attachments:
 
K.
AI-42610
2014 - Sheriff Federal Sharing / US Treasury (1228) 
Attachments:
 
L.
AI-42614
2014 - Co. Wide Comm. System (1100)
Attachments:
 
M.
AI-42633
2014 - Tax Office (1100)
Attachments:
 
N.
AI-42643
2014 - County Court at Law#4  (1100) 
Attachments:
 
O.
AI-42579
2014 - Insurance (1100)
Attachments:
 
P.
AI-42781
2014 - J.P. 1 Pl. 2 (1100)
Attachments:
 
Q.
AI-42651
2014 - 449th District Court (1100)
Attachments:
 
R.
AI-42648
2014 - 449th District Court  (1100)
 
S.
AI-42642
2014 - 430th District Court (1100) 
Attachments:
 
T.
AI-42618
2014 - 398th District Court (1100) 
Attachments:
 
U.
AI-42698
2014 - D.A.'s Office / Autopsies (1100)
Attachments:
 
V.
AI-42668
2014 - Health & Human Services Dept. - RLSS / LPHS (1293)
Attachments:
 
W.
AI-42657
2014 - Health & Human Services Dept. / H.D. Adm (1293)
Attachments:
 
X.
AI-42655
2014 - Health & Human Services Dept. - CPS / HAZARDS - (1293)
Attachments:
 
Y.
AI-42650
2014 - Health & Human Services Dept. / Immunizations (1293)
Attachments:
 
4.
 
2014 Interdepartmental transfers:
 
A.
AI-42852
Pct. #4 CO2010(1342):
Approval of 2014 interdepartmental transfer within CO2010A&B Program126 to Program123 in the amount of $11,965.63.
Attachments:
 
B.
AI-42853
Court Modulars (1100):
Approval of 2014 interdepartmental transfer from Facilities Management (Program 001) to Courts Modular (Program 048) in the amount of $499.64 to fund the purchase of baby changing tables needed.
Attachments:
 
C.
AI-42828
Co Wide Law Enf (1100):
Approval of 2014 interdepartmental transfer from various accounts to Co Wide Law Enf in the amount of $5,650 to fund other services expenditures.
Attachments:
 
D.
AI-42815
Predatory Animals (1100):
Approval of 2014 interdepartmental transfer from RGV Food Bank (Dept 125) to Predatory Animals (Dept 125) in the amount of $6,792.00 for predatory animal control 
Attachments:
 
E.
AI-42810
Mailing Services (1100):
Approval of 2014 interdepartmental transfer from Texas DPS (Dept. 125) to Mailing Services (Dept. 125) in the amount of $12,000.00 to fund lease of postage machine.
Attachments:
 
F.
AI-42809
Executive Office (1100):
Approval of 2014 interdepartmental transfer from Texas DPS (Dept 125) to Executive Office (Dept 125) in the amount of $17,566.28 for operational expenses
Attachments:
 
G.
AI-42577
Co Wide Admin (1100):
Approval of 2014 interdepartmental transfer from Jury Fees to Co Wide Adm. Contingency in the amount of $90,731.65.
Attachments:
 
H.
AI-42578
Insurance (1100):
Approval of 2014 interdepartmental transfer from Co. Wide Admin. - Contingency in the amount of $90,731.65 to fund the property and casualty insurance paid to Montalvo Insurance.
Attachments:
 
5.
 
Planning Department:
 
A.
AI-42782
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
 
6.
 
Monthly Fee Reports:
 
A.
AI-42617
District Clerk:
Fee Report for the Month of December 2013  $441,934.12

NO ACTION taken on this Item.
 
7.
 
Executive Officer - Valde Guerra:
 
A.
AI-42732
Right of Way Permits:
*  North Alamo Water Supply Corporation:  Cliff Harbison Subdivision:  Will be encasing an existing 8" waterline 75 feet east of the centerline of FM 88 on both the north and south sides of Mile 16N.
Attachments:
 
B.
AI-42783
Approval of 457 Plan Hardship withdrawal requests for employee #068942 & 089761
Attachments:
 
8.
 
Tax Refunds:
 
A.
AI-42630
ACCOUNT NUMBER PAYER AMOUNT
A5720.00.000.0001.00 DAVID CROOK $6,010.75
M2200.10.000.0001.00 BAC TAX SERVICES $3,500.02


Attachments:
 
9.
 
Membership Dues:
 
A.
AI-42807
Precinct #1 (1100):
Approval of 2014 IRWA Membership Dues for Roy Gonzales and Danny Guzman in the amount of $ 410.00 (Req.#250283 & 250288)with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Attachments:
 
B.
AI-42572
Constable Pct. #1  (1100):
Requesting approval to renew the membership for the 2014 Justice of the Peace and Constables Association of Texas for the following 16 individuals:  Constable Celestino Avila Jr., Chief Deputy Jose Espinosa, Sergeant Martin Blanco, Pedro Escalon, Raul Lozano Jr., John Paul Sauceda, Sara Flores, Julio Gonzales, Daniel Marichalar, Mario Cavazos, Salvador Quiroz, Diomar Glavan, Abimael Garcia, Roberto Alvarez, Rosario Aguilar and Samantha Delgadillo.

Requisition number (249510) in the total amount of $585.00 with authority for the County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
 
10.
 
Auditor's Office:
 
A.
AI-42658
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of December 2013.

2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
 
11.
 
Budget & Management:
 
A.
AI-42756
Self-Funded (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 01/01-15/2014 in the amount of $45,138.34 and requesting approval of wire transfer.
 
B.
AI-42697
1.  Approval of reimbursement in the amount of $866,569.25 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 01/04/14 to 01/17/14.
01/04-10/14 $515,479.75
01/11-17/14 $351,089.50
TOTAL $866,569.25

2.  Approval of wire transfer to cover claims paid.
 
C.
AI-42794
Acceptance and approval of request for payment of invoice dated 11/6/2012 in the amount of $2,995.62 as submitted by the Lower Rio Grande Valley Development Council for the prorated preventative maintenance fees in connection with the "Regional Interoperability Communications Systems" Project (approved CC Regular 9/28/10 18.A.) with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Attachments:
 
12.
 
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.

B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
AI-42795
Approval to exercise the option to renew/extend for a one (1) year extension (as permitted in contracts) under same rates, terms and conditions with:

1.  A Sign Language Company for: "Sign Language Interpreting Services (Courtroom Only)" for Hidalgo County.

2. South Texas Interpreters for the Deaf for: "Sign Language Interpreting Services (Non-Courtroom Only)" for Hidalgo County.

     On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT.1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval subject to compliance with insurance certificate for Items 1 and 2.

     Vote: 5 - 0 - Unanimously
 
B.
AI-42841
Acceptance and approval of Work Authorization No. 2 in the amount of ($ 11,956.63) submitted by L&G ENGINEERING LABORATORY contracted engineering firm for "professional laboratory services" or (On Call) “Geo Technical & Construction Materials Testing Services” for projects located within Hidalgo County Precinct #4, under Contract# C-13-220-08-13 - PROJECT: (GEO TECH SERVICES- FOR THE SAN CARLOS (CRC) COMMUNITY RESOURCE CENTER CONSTRUCTION PROJECT carried by, MATA-GARCIA ARCHITECTS & CONTRACTED CONSTRUCTION COMPANY - FOREMOST CONSTRUCTION).

Marty Salazar stated the agenda caption should state $11,965.63 instead of $11,956.63.

     On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval with the correction.

     Vote: 5 - 0 - Unanimously
 
C.
AI-42775
Pct. 2
1. Requesting acceptance and approval of final payment in the amount of $62,354.46 for installation of "Lights to South Tower Park Facility"submitted by Herrera & Hunt, Inc., awarded through HCDE - Choice Facility Partners (JOC) .

2. Acceptance and approval of "Certificate of Substantial Completion" as submitted by JOC, Herrera & Hunt, Inc. reflecting the completion date of 01/22/2014 for Project#2013-121-OGG-Project Lights to South Tower Park Facility. 
 
D.
AI-42777
Pct 2 
1. Requesting acceptance and approval of final payment in the amount $17,043.13  for installation of "electrical to include, but not limited to, lighting/materials and any other appurtenances as may be needed at the restroom facility" at the Lopezville Baseball Park submitted by Herrera & Hunt, Inc., awarded through HCDE - Choice Facility Partners (JOC) .

2. Requesting acceptance and approval of "Certificate of Substantial Completion" as submitted by JOC, Herrera & Hunt, Inc. reflecting the completion date of 01/22/2014 for "Project #2013-249-OGG-Project Installation of "electrical to include, but not limited to, lighting/materials and any other appurtenances as need at the restroom facility" at the Lopezville Baseball Park.
 
E.
AI-42778
Pct. 2 is requesting acceptance and approval of payment of Invoice #R2013-00156 in the amount of $737.00 submitted by contracted architect, ERO Architects in connection with,  "New Vehicle Maintenance Facility "C-13-096-07-09.
Attachments:
 
F.
AI-42796
County Clerk:
Requesting authority to enter into a 36-month new (capital) lease agreement for a Contex SD 3615 MFP Scanner and approval to execute required lease agreement with Ricoh USA, Inc. through requisition #250124 in the amount of $238.05/month, effective:  Upon approval (4-1237-415-40-180-003-0-780)
 
G.
AI-42664
Requesting authority to advertise and approval of procurement packet (i.e.,specifications-requirements,legal notice,draft contract etc.,)as attached hereto for Hidalgo County Sheriff's Office-"DNA Testing Lab Services"RFB No.:2014-011-SMA; including the authority to re-advertise project in the event that no bids are received and/or are rejected and project is still required.
 
H.
AI-42767
Acceptance and approval for Invoice# 9 in the amount of $28,486.60 (Additional Services), from Gignac & Associates Architects LLP., contracted architect for "Design & Construction of Hidalgo County Sheriff's Office Substation in Precinct No. 1 Area." (C-08-051-01-30) as reviewed and recommended & opinioned by HC DAs Office.
Attachments:
 
I.
AI-42752
Acceptance and approval of the continuation of the Membership Agreement between National Joint Powers Alliance and Hidalgo County (previously approved by cc on 02/01/11), thus allowing the County to continue being a member of the "Municipal Contracts Agency" for the utilization of the procurement resources that are compliant with statutory bidding requirements.
 
J.
AI-42723
Acceptance and approval of Invoice #11324712 in the amount of $7,577.28 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting-C-13-225-07-09.
Attachments:
 
K.
AI-42712
Requesting approval of payment for Invoice #3472 in the amount $71,572.35 for professional services submitted by Ramiro Gutierrez Engineering Corporation, Contract C-12-314-01-29 (wa#2), for the Thomas Road project.
Attachments:
 
L.
AI-42707
Acceptance and approval of payment for Invoice #2013-00155 in the amount of $5,263.13 for professional services rendered & submitted by ERO Architects through Contract C-13-096-07-09 for the Pct 2 Equipment and Maintenance Facility.
Attachments:
 
M.
AI-42693
Approval of Application for Payment No. 4 in the amount of $88,571.25 from Reim Construction, Inc., contracted vendor for Ramirez No. 1, 2, & 3 Subdivisions (Pct. 3) as submitted by Javier Hinojosa Engineering project engineer (C-CAP-13-048-05-07).

NO ACTION taken on this Item.
 
N.
AI-42672
Requesting clarification and approval to the agreement (previously approved by CC on 1/31/12-AI#30697) with Safeguard Mini Storage, LLC for the 93rd District Court. to continue the ongoing self service rental on a month-to month basis after the lease term ends or until termination by either party thereafter as stated on the Agreement.
 
O.
AI-42649
1. Approval for Hidalgo County to exercise the last year extension option (as provided under the current contracts) for "Title Report Services-Pool" for Hidalgo County under the same rates, terms and conditions with "So. Texas Land Investigations-C-12-031-02-21 and Valley Land Title-C-12-031A-02-21.; or in the alternative;

     On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

     Vote: 5 - 0 - Unanimously

2. Authority to advertise a Request for Proposal for "Title Report Services-Pool" for Hidalgo County.

 
 
P.
AI-42647
Requesting authority to extend/renew the first of two (2); one (1) year options as provided under section 1.2 of the current lease agreements for "Lease of Parcels for Citizens collection Sites; One (1) Mercedes and One (1) in Donna for Hidalgo County Precinct No. 1, under the same rates, terms and conditions.  (C-12-1-0-01-29-Ray Jones and C-12-190A-01-29-Ray Jones)
 
     On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

     Vote: 5 - 0 - Unanimously

 
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 28th day of January, 2014

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Virginia Jones, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 28, 2014.

Signed this 28th day of January 2014




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Virginia Jones, Deputy