SPECIAL MEETING - February 11, 2014
BE IT REMEMBERED, that on this 11th day of February A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS February 11, 2014 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Board were counted present.
All members of the Board were counted present.
2.
Open Forum
Virginia Townsend thought it would be a good idea to hire a Drainage District Director soon.
Stewart Skloss, licensed professional engineer, wanted more information on money spent on the Drainage District Director.
Virginia Townsend thought it would be a good idea to hire a Drainage District Director soon.
Stewart Skloss, licensed professional engineer, wanted more information on money spent on the Drainage District Director.
3.
Approval of Consent Agenda
The Court moved to approve the Consent Agenda for the exception of Item 5 to be pulled for discussion.
The Court moved to approve the Consent Agenda for the exception of Item 5 to be pulled for discussion.
4.
AI -43019
Requesting approval for Board to rank/select engineer from the District's "Engineering Pool" for Roadway System off site drainage improvement, as it relates to ICA with the RMA, approved December 20, 2013.
Mr. Garza stated the precincts will be responsible for the selections and the Board will then concur/not concur with the selections.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Mr. Garza stated the precincts will be responsible for the selections and the Board will then concur/not concur with the selections.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
5.
AI -43079
Requesting approval to exercise the Districts option to renew RFQ No. 11-005-02-23 "Independent Financial Audit Services" with Burton McCumber & Cortez, LLP for Fiscal/Calendar years 2013 and 2014.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
6.
AI -43058
A.) Requesting approval to accept proposal from AAMECC, LLC in the amount of $3,435.00; to provide Asbestos Consulting Services for HCDD1 owned building former Pct. 4 office through the Districts Membership with The Interlocal Purchasing System Program (TIPS) TX-998-277.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Requesting approval to advertise for the following:
1.) RFB No.: HCDD1-14-005-03-12 “Hauling Services Stone Rip Rap”
2.) RFQ No.: HCDD1-14-006-03-13-A “Real Estate Appraisal Services-Pool”
3.) RFQ No.: HCDD1-14-007-03-13-B “Professional Survey Services-Pool”
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
At this time, Commissioner Joseph Palacios stepped away from the meeting.
C.) Requesting approval of "Pool" of pre-qualified firms submitting Statements of Qualifications for ranking on an "As Needed Basis" per project by the Hidalgo County Drainage District No.1 for projects requiring said services as set forth in the requirements stated in RFQ No. HCDD1-14-002-01-29 "PROFESSIONAL ENGINEERING SERVICES-POOL"
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Requesting approval to advertise for the following:
1.) RFB No.: HCDD1-14-005-03-12 “Hauling Services Stone Rip Rap”
2.) RFQ No.: HCDD1-14-006-03-13-A “Real Estate Appraisal Services-Pool”
3.) RFQ No.: HCDD1-14-007-03-13-B “Professional Survey Services-Pool”
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
At this time, Commissioner Joseph Palacios stepped away from the meeting.
C.) Requesting approval of "Pool" of pre-qualified firms submitting Statements of Qualifications for ranking on an "As Needed Basis" per project by the Hidalgo County Drainage District No.1 for projects requiring said services as set forth in the requirements stated in RFQ No. HCDD1-14-002-01-29 "PROFESSIONAL ENGINEERING SERVICES-POOL"
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
D.) Requesting approval to exercise the District's option to renew Agreement No.: HCDD1-13-008-02-05 "Reinforced Concrete Pipe / Box Culverts; for one (1) year under the same rates, terms and conditions.
NO ACTION taken on this Item.
2013 BOND SERIES
E.) Request approval of Supplemental Agreement No. 1 from Tedsi Infrastructure Group, Inc. to Work Authorization No. 13 under the J-09 Agreement for Professional Engineering Services in the amount of $348,408.00; to provide revisions to Pct.4- Phase I and Phase II J-09 Project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Joseph Palacios joined the meeting.
F.) Request approval of Supplemental Agreement No. 2 from R. Gutierrez Engineering Corp. to Work Authorization No.1 under the Alamo Expressway Drain/Crossing Agreement for Professional Engineering Services in the amount of $8,767.00; to provide Geo-Tech services for Pct. 2- Rancho Blanco Road and El Gato Road.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
At this time, the Board recessed to open the Commissioners' Court meeting.
G.) Presentation of scoring grid (for the purpose of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District’s approved “Pool” of Professional Engineers in connection with Professional Engineering Services required for “Pct.4 Rural Drainage Development-FM 2812 / FM 493 Area Drainage Improvements”.
Vote: 4 - 0 - Unanimously
D.) Requesting approval to exercise the District's option to renew Agreement No.: HCDD1-13-008-02-05 "Reinforced Concrete Pipe / Box Culverts; for one (1) year under the same rates, terms and conditions.
NO ACTION taken on this Item.
2013 BOND SERIES
E.) Request approval of Supplemental Agreement No. 1 from Tedsi Infrastructure Group, Inc. to Work Authorization No. 13 under the J-09 Agreement for Professional Engineering Services in the amount of $348,408.00; to provide revisions to Pct.4- Phase I and Phase II J-09 Project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Joseph Palacios joined the meeting.
F.) Request approval of Supplemental Agreement No. 2 from R. Gutierrez Engineering Corp. to Work Authorization No.1 under the Alamo Expressway Drain/Crossing Agreement for Professional Engineering Services in the amount of $8,767.00; to provide Geo-Tech services for Pct. 2- Rancho Blanco Road and El Gato Road.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
At this time, the Board recessed to open the Commissioners' Court meeting.
G.) Presentation of scoring grid (for the purpose of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District’s approved “Pool” of Professional Engineers in connection with Professional Engineering Services required for “Pct.4 Rural Drainage Development-FM 2812 / FM 493 Area Drainage Improvements”.
| FIRM NAME: | SCORE: | RANK: |
| DOS LOGISTICS, INC | 98 | 1 |
| M. GARCIA ENGINEERING, LLC | 95 | 2 |
| NAISMITH ENGINEERING, INC | 94 | 3 |
Commissioner Joseph Palacios stepped away from the meeting.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
H.) Requesting approval for the Hidalgo County Drainage District No.1 to negotiate Agreement for Professional Engineering Services with the number one ranked firm of DOS LOGISTICS, INC. ; for the provision of Engineering Services for “Pct.4 Rural Drainage Development-FM 2812 / FM 493 Area Drainage Improvements”
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
I.) Presentation of scoring grid (for the purpose of ranking by the HCDD1 Board of Directors) of the firms graded and evaluated through the District’s approved “Pool” of Professional Engineers in connection with Professional Engineering Services required for “Pct.4-Rural Drainage Development-Kenyon / Mile 17 ½ Area Drainage Improvements”.
| FIRM NAME: | SCORE: | RANK: |
| LEMC, LLC | 98 | 1 |
| BUILDING TRANSPORTATION INFRASTRUCTURE, INC | 95 | 2 |
| URBAN INFRASTRUCTURE GROUP, INC | 92 | 3 |
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
J.) Requesting approval for the Hidalgo County Drainage District No.1 to negotiate Agreement for Professional Engineering Services with the number one ranked firm of LEMC, LLC ; for the provision of Engineering Services for “Pct.4-Rural Drainage Development-Kenyon / Mile 17 ½ Area Drainage Improvements”.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
K.) Requesting approval of Work Authorization No. 1 from DOS Logistics, Inc. in the amount of $92,575.22 as it relates to Engineering Services for “Pct.4-Rural Drainage Development Hoehn Road”. Professional Agreement approved by HCDD1 Board of Directors on January 21, 2014
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
L.) Requesting approval of Work Authorization No. 2 from DOS Logistics, Inc. in the amount of $30,858.41 as it relates to Survey Services for “Pct.4-Rural Drainage Development Hoehn Road”. Professional Agreement approved by HCDD1 Board of Directors on January 21, 2014.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
M.) Requesting approval of Work Authorization No. 3 from DOS Logistics, Inc. in the amount of $2,640.00 as it relates to Geo-Tech Services for “Pct.4-Rural Drainage Development Hoehn Road”. Professional Agreement approved by HCDD1 Board of Directors on January 21, 2014.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
N.) Requesting approval of Work Authorization No. 4 from DOS Logistics, Inc. in the amount of $29,384.72 as it relates to Engineering Services for “Pct.4-Rural Drainage Development Bandera Area”. Professional Agreement approved by HCDD1 Board of Directors on January 21, 2014.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
O.) Requesting approval of Work Authorization No. 5 from DOS Logistics, Inc. in the amount of $9,794.71 as it relates to Survey Services for “Pct.4-Rural Drainage Development Bandera Area”. Professional Agreement approved by HCDD1 Board of Directors on January 21, 2014.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
P.)Requesting approval of Work Authorization No. 6 from DOS Logistics, Inc. in the amount of $2,640.00 as it relates to Geo-Tech Services for “Pct.4-Rural Drainage Development Bandera Area”. Professional Agreement approved by HCDD1 Board of Directors on January 21, 2014.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
7.
AI -43077
2013 BOND SERIES
A.) Requesting approval to accept bid and approval to award Construction Contract to lowest bidder meeting all specified requirements for RFB No. HCDD1-14-003-02-05 "Pct.4-West Main Drain Existing Weir Modification and Existing Concrete Culvert Slide Gate Control Structure Improvements"; Foremost Paving $146,100.00.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time, Commissioner Joseph Palacios joined the meeting.
B.) Requesting approval to accept bid and approval to award Construction Contract to lowest bidder meeting all specified requirements for RFB No. HCDD1-14-004-02-05 "Pct.4-Edinburg Drain Stub - Out to South Main Control Structure"; Texas Cordia Construction $193,085.00.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
A.) Requesting approval to accept bid and approval to award Construction Contract to lowest bidder meeting all specified requirements for RFB No. HCDD1-14-003-02-05 "Pct.4-West Main Drain Existing Weir Modification and Existing Concrete Culvert Slide Gate Control Structure Improvements"; Foremost Paving $146,100.00.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time, Commissioner Joseph Palacios joined the meeting.
B.) Requesting approval to accept bid and approval to award Construction Contract to lowest bidder meeting all specified requirements for RFB No. HCDD1-14-004-02-05 "Pct.4-Edinburg Drain Stub - Out to South Main Control Structure"; Texas Cordia Construction $193,085.00.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
8.
AI -43101
Discussion, consideration and action on creation of District Director
Judge Garcia stated members of the Court and Chiefs of Staff have been attempting at creating the position. They have come up with two different job discriptions as a starting point for the precincts to consider. The Board would like to see recommendations and all ideas presented.
NO ACTION taken on this Item.
Judge Garcia stated members of the Court and Chiefs of Staff have been attempting at creating the position. They have come up with two different job discriptions as a starting point for the precincts to consider. The Board would like to see recommendations and all ideas presented.
NO ACTION taken on this Item.
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
C.
AI -43080
Claim of Dannenbaum Engineering
NO ACTION taken on Items 9.A - 9.C.
NO ACTION taken on Items 9.A - 9.C.
10.
Open Session:
A.
Real Estate Acquisition
NO ACTION taken on this Item.
NO ACTION taken on this Item.
B.
Pending and/or Potential Litigation
NO ACTION taken on this Item.
NO ACTION taken on this Item.
C.
AI -43081
Claim of Dannenbaum Engineering
Proceed as Directed.
Proceed as Directed.
11.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
12.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
13.
Adjourn
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 11th day of February, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on February 11, 2014.
Signed this 11th day of February 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 11th day of February, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on February 11, 2014.
Signed this 11th day of February 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy