SPECIAL MEETING - February 18, 2014
BE IT REMEMBERED, that on this 18th day of February A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT February 18, 2014 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval for the exception of Item 9.G to be pulled for discussion.
Vote: 3 - 0 - Unanimously
Commissioner Joseph Palacios was not present for the vote.
1.
AI-43219
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2014 Intradepartmental transfers:
A.
AI-43196
2014 - Pct. #2 Road Maintenance (1200)
Attachments:
B.
AI-43187
2014 - County Court #7 (1100)
Attachments:
C.
AI-42958
2014 - County Court at Law #8 (1100)
Attachments:
D.
AI-43113
2014 - Pct. #1 Parks (1100)
Attachments:
E.
AI-43143
2014 - Constable Pct. #3 (1100)
Attachments:
F.
AI-42982
2014 - County Court at Law #5 (1100)
Attachments:
G.
AI-43026
2014 - Purchasing Dept. (1100)
Attachments:
H.
AI-43162
2014 - Fire Marshal's Office (1100)
Attachments:
I.
AI-43166
2014 - County Judge (1100)
Attachments:
J.
AI-42948
2014 - Veterans (1100)
Attachments:
K.
AI-42941
2014 - Sheriff's Department (1100)
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-43207
Pct. 2 Road Adm.:
Approval of 2014 interdepartmental transfer from Pct. 2 Road Maintenance to Pct. 2 Road Adm. in the amount of $522.00
Approval of 2014 interdepartmental transfer from Pct. 2 Road Maintenance to Pct. 2 Road Adm. in the amount of $522.00
Attachments:
4.
Planning Department:
A.
AI-43146
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Executive Officer - Valde Guerra:
A.
AI-43165
Approval of 457 Plan Hardship withdrawal requests for employee #115509 & #177199
Attachments:
B.
AI-43148
Right of Way Permits:
* Capital Star Oil & Gas Inc.
1. Capital Star to bore across 3 Mile Line Road.
* Capital Star Oil & Gas Inc.
1. Capital Star to bore across 3 Mile Line Road.
Attachments:
6.
Membership Dues:
A.
AI-43124
Amigos Del Valle/County Commissioners (1100):
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
| Vendor | Amount | Year | Acct.# | Req.# |
| Amigos Del Valle, Inc. | $ 5,000.00 | 2014 | 4-1100-444-00-125-018-0-810 | 251649 |
| NACo | $11,983.00 | 2014 | 4-1100-413-30-125-004-0-810 | 251646 |
| LRGVDC | $46,762.00 | 2014 | 4-1100-413-30-125-004-0-810 | 251645 |
| Texas Conference of Urban Counties | $20,744.00 | 2014 | 4-1100-413-30-125-004-0-810 | 251643 |
| Rio Grande Valley Mobility Task Force | $ 8,500.00 | 2014 | 4-1100-413-30-125-004-0-810 | 251650 |
B.
AI-42984
Sheriff's Dept. (1100):
Requesting approval of 2014 membership dues, narcotic certification and police service dog certification payment to the National Narcotic Detector Dog Association, Inc. for: Jaime Garcia and K9 Herby, Oscar Elizondo and K9 Indy, Juan Moreno and K9 Endy, Armando Pena and K9 Bombix, Jesse Trantham and K9 Vyttig, Javier Solis and K9 Dick and reserve membership dues for Francisco Guerrero and K9 Argo with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (Requisition #250089)
Requesting approval of 2014 membership dues, narcotic certification and police service dog certification payment to the National Narcotic Detector Dog Association, Inc. for: Jaime Garcia and K9 Herby, Oscar Elizondo and K9 Indy, Juan Moreno and K9 Endy, Armando Pena and K9 Bombix, Jesse Trantham and K9 Vyttig, Javier Solis and K9 Dick and reserve membership dues for Francisco Guerrero and K9 Argo with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (Requisition #250089)
Attachments:
C.
AI-42957
Health & Human Services Dept. (1100):
Approval of 2014 Texas Indigent Health Care Association membership dues in the total amount of $200.00, with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
Approval of 2014 Texas Indigent Health Care Association membership dues in the total amount of $200.00, with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
D.
AI-43084
District Attorney (1100):
Request approval of TIBA - Texas Independent Bar Association Annual Membership Dues for Roy Cazares in the amount of $120.00 with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Request approval of TIBA - Texas Independent Bar Association Annual Membership Dues for Roy Cazares in the amount of $120.00 with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
7.
County Auditor:
A.
AI-43173
Discussion, consideration and approval to process the City of Alamo 2009, 2010, 2011 and 2012 TIRZ payment, in the amount of $67,044.99, pursuant to the interlocal agreement between the City of Alamo, Hidalgo County, and the Reinvestment Zone No. 1, City of Alamo
8.
Budget & Management:
A.
AI-43062
Telephone & Internet Sweep (1100): Approval to transfer General Fund lapsed telephone and internet funds from various departments to the I.T. Countywide - Telephone account.
Attachments:
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-43193
Precinct 4 Administration:
Requesting authority to enter into a 12-month renewal copier service agreement - scan and authority to execute required agreement for the following with Copy Graphics, Inc.;
Requesting authority to enter into a 12-month renewal copier service agreement - scan and authority to execute required agreement for the following with Copy Graphics, Inc.;
| Requisition | Model | Serial | Yearly | Effective | Account Number |
| 251349 | Ricoh AF-2020 | K8266840016 | $440.00 | 1/26/2014-1/25/2015 | 4-1200-431-00-124-007-0-432 |
Attachments:
B.
AI-43110
Pct. 2
Acceptance and approval of payment for Invoice #2013-126Rev in the amount of $2,747.62 submitted by contracted architect, ERO Architects in connection with, "Pct. 2 Equipment & Maintenance Facility "C-13-096-07-09.
Acceptance and approval of payment for Invoice #2013-126Rev in the amount of $2,747.62 submitted by contracted architect, ERO Architects in connection with, "Pct. 2 Equipment & Maintenance Facility "C-13-096-07-09.
Attachments:
C.
AI-42906
Tax Office-Edinburg:
Requesting authority to purchase a renewal software maintenance through our membership/participation with GSA awarded vendor Ultrabac Software contract #GS-35F-0243K with the company’s response as to acceptance of purchase order only with (County's terms & conditions), no document required, through requisition #248880 in the amount of $980.00/year, effective 2/2014-1/30/2015- Acct. #4-1100-415-15-140-001-0-336.
Requesting authority to purchase a renewal software maintenance through our membership/participation with GSA awarded vendor Ultrabac Software contract #GS-35F-0243K with the company’s response as to acceptance of purchase order only with (County's terms & conditions), no document required, through requisition #248880 in the amount of $980.00/year, effective 2/2014-1/30/2015- Acct. #4-1100-415-15-140-001-0-336.
Attachments:
D.
AI-43185
Acceptance and approval of Change Order No. 1 for an extension of thirteen (13) additional days and no additional dollars to Contract No. C-13-258-10-15 with Herrera & Hunt, Inc. as reviewed/approved by the engineer of record, Halff Associates, Inc. for: Hidalgo County Sheriff's Office -Facility Modifications to Incorporate Motorola and 911 Equipment Project" with authority for County Judge, or Court Member to execute document.
E.
AI-43114
1. Requesting approval of payment for Invoice # 3005-14 ($5,700.92) submitted by Mata-Garcia Architects, LLP, in connection to C-13-072-09-03 (PO# 700944) for Job Specific: The New Community Resource Center (CRC) Facility/Building in San Carlos, Texas located within Hidalgo County Precinct No. 4.
2. Requesting approval of payment for Invoice # 3006-14 ($2,527.97) submitted by Mata-Garcia ARchitects, LLP, in connection to C 13-119-10-02 (PO# 701993) for Job Specific: Linn-San Manuel Emergency Service Building located within Hidalgo County Precinct No. 4.
3. Requesting approval of payment for Invoice # 11324726 ($7,500.00) submitted by L&G Consulting Engineers Inc. in connection to C-11-234-09-13 (PO# 663995) for WA #1: FM1925 Project (from Kenyon Rd. to FM 907).
4. Requesting approval of payment for Invoice # 11324727 ($14,253.73) submitted by L&G Consulting Engineers Inc. in connection to C-12-126-10-16 (PO# 688820) for WA #1: 10th Street Extension Project.
5. Requesting approval of payment for Invoice # 11324721 ($17,144.20) submitted by L&G Consulting Engineers Inc. in connection to C-13-178-08-20 (PO# 696996) for WA#1: FM 2220 Ware Road Project (from Mile 3N to Mile 5N).
6. Requesting approval of payment for Invoice # 11324724 ($94,221.70) submitted by L&G Consulting Engineers Inc. in connection to C-12-126-10-16 (PO# 700265) for WA#2: 10th Street Extension Project.
2. Requesting approval of payment for Invoice # 3006-14 ($2,527.97) submitted by Mata-Garcia ARchitects, LLP, in connection to C 13-119-10-02 (PO# 701993) for Job Specific: Linn-San Manuel Emergency Service Building located within Hidalgo County Precinct No. 4.
3. Requesting approval of payment for Invoice # 11324726 ($7,500.00) submitted by L&G Consulting Engineers Inc. in connection to C-11-234-09-13 (PO# 663995) for WA #1: FM1925 Project (from Kenyon Rd. to FM 907).
4. Requesting approval of payment for Invoice # 11324727 ($14,253.73) submitted by L&G Consulting Engineers Inc. in connection to C-12-126-10-16 (PO# 688820) for WA #1: 10th Street Extension Project.
5. Requesting approval of payment for Invoice # 11324721 ($17,144.20) submitted by L&G Consulting Engineers Inc. in connection to C-13-178-08-20 (PO# 696996) for WA#1: FM 2220 Ware Road Project (from Mile 3N to Mile 5N).
6. Requesting approval of payment for Invoice # 11324724 ($94,221.70) submitted by L&G Consulting Engineers Inc. in connection to C-12-126-10-16 (PO# 700265) for WA#2: 10th Street Extension Project.
Attachments:
F.
AI-43128
Approval of the following with Texas Cordia Construction, LLC contracted vendor for Dimas 2 & 3 Subdivisions - Pct. No. 1 as submitted through project engineer, TEDSI Infrastructure Group Inc. (C-CAP-12-112-12-28):
1. Application for payment No. 2 (Final)-$3,432.36;
2. Application for payment No. 3 (Retainage Release)-$23,335.96;
3. Certificate of Construction Completion reflecting the date of November 26, 2013.
1. Application for payment No. 2 (Final)-$3,432.36;
2. Application for payment No. 3 (Retainage Release)-$23,335.96;
3. Certificate of Construction Completion reflecting the date of November 26, 2013.
Attachments:
G.
AI-42917
Approval to continue annual Client Support and Software Update Service (Legacy M-S) Agreement with Tyler Technologies, Inc. in the quarterly amount of $16,853.00 arising from the original purchase from 1997.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
H.
AI-42943
Tax Office-San Juan:
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a Ricoh Aficio SP 5200S through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through Requisition #250492 in the amount of $69.06/month-equipment & B/W impressions @ $21.50/month-service with a total of $90.56/month, effective upon approval.
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a Ricoh Aficio SP 5200S through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through Requisition #250492 in the amount of $69.06/month-equipment & B/W impressions @ $21.50/month-service with a total of $90.56/month, effective upon approval.
Attachments:
I.
AI-43047
Acceptance & approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324718-$44,712.50 for "FM 494-Shary Road Project
2. Invoice No. 11324719-$60,580.00 for "Mile 3";
3. Invoice No. 11324722-$7,775.66 for "Tom Gill/Liberty Rd Project";
4. Invoice No. 11324725-$124,725.00 for "Liberty Road Project";
5. Invoice No. 11324729-$4,250.00 for "La Homa ROW"
1. Invoice No. 11324718-$44,712.50 for "FM 494-Shary Road Project
2. Invoice No. 11324719-$60,580.00 for "Mile 3";
3. Invoice No. 11324722-$7,775.66 for "Tom Gill/Liberty Rd Project";
4. Invoice No. 11324725-$124,725.00 for "Liberty Road Project";
5. Invoice No. 11324729-$4,250.00 for "La Homa ROW"
Attachments:
J.
AI-43045
Acceptance and approval of Invoice #14015-$5,115.00 from Javier Hinojosa Engineering, contracted engineer for "Paving Improvement for Marisol St., Ojo De Agua St. Regency Acres St."
Attachments:
K.
AI-43034
Acceptance & approval of Invoice No. 1120-$3,543.98, from contracted vendor, Prodigy Construction Management, LLC- contract #C-13-276-09-10, construction management services for: "Repair and Renovation for the 1st and 2nd Floors of the Former Administration Building".
Attachments:
L.
AI-43024
Constable Pct. #1:
Hon. Celestino Avila, Hidalgo County Constable PCT1 requests the removal of Asset #44614 - Inspiron 600M Laptop Computer with Serial Number 4MC9S81 due to theft and as further documented and supported in attached documentation.
Hon. Celestino Avila, Hidalgo County Constable PCT1 requests the removal of Asset #44614 - Inspiron 600M Laptop Computer with Serial Number 4MC9S81 due to theft and as further documented and supported in attached documentation.
Attachments:
M.
AI-43005
Acceptance and approval of request for payment of Invoice #20131777-$9,600.00-Work Authorization #3 as submitted by TEDSI Infrastructure Group for Professional Engineering services from: 11-01-13 to 12-31-13 through Contract#C-08-226-09-30 & PO#695933.
Attachments:
N.
AI-43014
Requesting approval of payment for Invoice No. 14003-$17,909.67 (Pct 3, 3rd Call/Palm Lake Estates, Verda Tropical & Dude Hill Subdivisions) (C-CAP-08-030A-10-28) and Invoice No. 14004-$8,820.58 (Pct 3, 3rd Call/Ramirez I, II, & III, Randolph Barnett & Regal Estates Subdivisions) (C-CAP-12-128-05-22) as submitted by project engineer Javier Hinojosa Engineering.
O.
AI-42991
Approval of a clarification to reflect the corrected contract page with appropriate assigned contract number as C-13-250-01-14 for "Road and Drainage Construction - Rancho Blanco Road" project (CC action of 01-14-14 thru AI #42514).
Attachments:
P.
AI-42971
Acceptance and approval of Request for Payment Applications No. 1-$86,647.50 & Payment Application #2-$56,588.75, as submitted by Herrera and Hunt, Inc, awarded contractor for the "Hidalgo County Sheriff's Office -Facility Modifications to Incorporate Motorola and 911 Equipment" and as certified for payment by project engineer, Halff Associates, Inc.-Contract #C-13-258-10-15.
Attachments:
Q.
AI-43028
Add/delete fuel card users/drivers
1. Fire Marshal - add drivers
1. Fire Marshal - add drivers
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 18th day of February, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on February 18, 2014.
Signed this 18th day of February 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 18th day of February, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on February 18, 2014.
Signed this 18th day of February 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy