SPECIAL MEETING - March 5, 2014
BE IT REMEMBERED, that on this 5th day of March A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT March 5, 2014 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
A.
AI-43406
2014 - Executive Office (1100)
Attachments:
B.
AI-43399
2014 - County Auditor's Office (1100)
Attachments:
C.
AI-43381
2014 - Pct.1 Parks (1100)
Attachments:
D.
AI-43386
2014 - Pct. 2 Adm. (1200)
E.
AI-43237
2014 - Pct 2 Sanitation (1100)
Attachments:
F.
AI-43400
2014 - CO2010A&B-Pct 2 Equip & Maint Facility (1342)
Attachments:
G.
AI-43226
2014 - Purchasing Dept. (1100)
Attachments:
H.
AI-43396
2014- Pct. 4 Rd. Maint (1200)
Attachments:
I.
AI-43221
2014 - Safety Division (1100)
Attachments:
J.
AI-43224
2014 - Constable Pct. #1 (1100)
Attachments:
K.
AI-43249
2014 - Constable Pct. #1 (1100)
Attachments:
L.
AI-43261
2014 - District Clerk (1100)
Attachments:
M.
AI-43323
2014 - Emergency Management (1100)
Attachments:
N.
AI-43324
2014 - County Judge (1100)
Attachments:
O.
AI-43335
2014 - County Court at Law #2 (1100)
Attachments:
P.
AI-43214
2014 - Sheriff's Office Federal Sharing - U.S. Department of Justice (1229)
Attachments:
Q.
AI-43149
2014 - Health & Human Services Dept. (1100)
Attachments:
R.
AI-43205
2014 - I. T. Department (1100)
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-43238
Historical Comm (1100):
Approval of 2014 interdepartmental transfer from Co. Wide Adm.-Contingency to Historical Commission in the amount of $3,300.00 to fund historical markers.
Approval of 2014 interdepartmental transfer from Co. Wide Adm.-Contingency to Historical Commission in the amount of $3,300.00 to fund historical markers.
Attachments:
B.
AI-43397
Precinct No.1 (1100):
Approval of 2014 interdepartmental transfer from Co.Wide Adm to Precinct No.1-Sanitation in the total amount of $151,697.38 to fund heavy equipment purchase.
Approval of 2014 interdepartmental transfer from Co.Wide Adm to Precinct No.1-Sanitation in the total amount of $151,697.38 to fund heavy equipment purchase.
Attachments:
C.
AI-43235
Pct 2 San Juan CRC (1100):
Approval of 2014 interdepartmental transfer from Pct 2 Parks to Pct 2 San Juan CRC in the amount of $8,207.16 to fund operating expenditures.
Approval of 2014 interdepartmental transfer from Pct 2 Parks to Pct 2 San Juan CRC in the amount of $8,207.16 to fund operating expenditures.
Attachments:
D.
AI-43369
Pct. 2 Alamo CRC (1100):
Approval of 2014 interdepartmental transfer from Pct. 2 Parks to Pct. 2 Alamo CRC in the amount of $4,792.84 to fund operating expenditures.
Approval of 2014 interdepartmental transfer from Pct. 2 Parks to Pct. 2 Alamo CRC in the amount of $4,792.84 to fund operating expenditures.
Attachments:
4.
Planning Department:
A.
AI-43339
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Executive Officer - Valde Guerra:
A.
AI-43314
Approval of 457 Plan Hardship withdrawal requests for employee #122335
Attachments:
6.
Tax Refunds:
A.
AI-43236
| Account Number | Payer | Amount |
| S1700.02.036.0012.00 | Parkinson Charles III | $3,232.53 |
Attachments:
B.
AI-43240
| Account Number | Payer | Amount |
| P9275.00.000.0023.01 | International Bank | $2,785.15 |
| H4225.00.000.0010.00 | International Bank | $17,369.03 |
| R1690.02.000.001B.00 | International Bank | $16,623.48 |
Attachments:
7.
Membership Dues:
A.
AI-43315
County Commissioners (1100):
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
| Vendor | Amount | Year | Acct.# | Req.# |
| Texas Association of Counties (TAC) | $2,440.00 | 2014 | 4-1100-413-30-125-004-0-810 | 252652 |
B.
AI-42694
Purchasing Department (1100):
Requesting approval to pay the following memberships dues for Ms. Martha Salazar, Purchasing Agent with authority for the County Treasurer to issue the checks after review, audit and processing procedures are completed:
1. Texas Comptrollers Association - Req # 249083 in the amount of $ 100.00
2. Texas Public Purchasing Req # 249085 in the amount of $75.00
Requesting approval to pay the following memberships dues for Ms. Martha Salazar, Purchasing Agent with authority for the County Treasurer to issue the checks after review, audit and processing procedures are completed:
1. Texas Comptrollers Association - Req # 249083 in the amount of $ 100.00
2. Texas Public Purchasing Req # 249085 in the amount of $75.00
Attachments:
C.
AI-43260
County Clerk (1100):
Approval to pay the 2014 Urban Recorders Alliance Annual Dues in the total amount of $150.00 (Req. 252243) for Mr. Arturo Guajardo, Jr. County Clerk - $100.00 and Annette Muñiz - Chief Deputy - $50.00; with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Approval to pay the 2014 Urban Recorders Alliance Annual Dues in the total amount of $150.00 (Req. 252243) for Mr. Arturo Guajardo, Jr. County Clerk - $100.00 and Annette Muñiz - Chief Deputy - $50.00; with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
D.
AI-43164
Constable Pct. 3:
Requesting approval to pay membership dues to the Justices of the Peace and Constables Association in the total amount of $665.00 (Requisition # 250138), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the Justices of the Peace and Constables Association in the total amount of $665.00 (Requisition # 250138), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
8.
Budget & Management:
A.
AI-43371
Texas Association of Counties (TAC): Approval to pay Texas Association of Counties (TAC) the amount of $339.69 to cover deposit shortage for the Unemployment Fund, with authority for County Treasurer to issue payment/check after review, audit, and processing procedures are completed by County Auditor.
Attachments:
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-43135
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice , draft requirement agreement etc.) as attached hereto for: Hidalgo County Budget & Management-" Custodial Services for New Administration Building- Edinburg, TX." RFB No.: 2014-049-00-00-SGS. Including the re-advertisement of project in the event no Bid responses are received and/or are rejected and project is still required.
Attachments:
B.
AI-43357
Acceptance and approval of Invoice No. 13159-3 in the amount of $11,725.00, from contracted engineer, Chanin Engineering, LLC, in connection with contract C-13-133-07-09, structural engineering services for the "Adult Detention and Law Enforcement Facility Repairs and/or Replacements".
Attachments:
C.
AI-42932
Peñitas Landfill:
Acceptance and approval of the upgrading of the existing security system in place in the amount of $253.00 including the authority to enter into a one (1) year wireless security monitoring service agreement @25.00 per month with the approval to execute and signing by County Judge, or Court Member the required monitoring agreement with Alan Yoder Enterprises d/b/a Superior Alarms for the Precinct #3 Penitas Landfill including the continuation of services through the life term of the monitoring equipment in place by user department, effective upon approval.
Acceptance and approval of the upgrading of the existing security system in place in the amount of $253.00 including the authority to enter into a one (1) year wireless security monitoring service agreement @25.00 per month with the approval to execute and signing by County Judge, or Court Member the required monitoring agreement with Alan Yoder Enterprises d/b/a Superior Alarms for the Precinct #3 Penitas Landfill including the continuation of services through the life term of the monitoring equipment in place by user department, effective upon approval.
Attachments:
D.
AI-43245
Acceptance and approval of request for payment of Invoice #3493- $41,984.71 as submitted by Ramiro Gutierrez Engineering Corporation, amid Work Authorization No.2-PO#695496-Contract #C-12-314-01-29 for Professional Engineering Services for the Thomas Road Project with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
E.
AI-43250
Seeking ratification of fully executed Change Order No. 1 reflecting an additional 21 calendar days due to rain days with contractor Castle Enterprises, LLC for Randolph Barnett #1 Subdivision, Pct. No. 3 as submitted though project engineer Javier Hinojosa Engineering (C-CAP-13-191-07-30).
Attachments:
F.
AI-43204
Approval of Application for Payment No. 2 in the amount of $69,680.45 from Texas Cordia Construction, LLC, contracted vendor for Regal Estates Subdivisions (Pct. 3) as submitted by Javier Hinojosa Engineering project engineer (C-CAP-13-192-07-30).
G.
AI-43367
Requesting approval of Modification #1 to Herrera & Hunt Inc. - PO #696597 from $19,261.37 with a quantitative decrease of $2,218.24 as outlined on attached documents for a final total in the amount of $17,043.13 for Lopezville Baseball Park project in Pct. #2, Project #13-121-OGG.
Attachments:
H.
AI-43366
Requesting approval of Modification #1 to Herrera & Hunt Inc. - PO #690557 from $63,275.22 with a quantitative decrease of $920.76 as outlined on attached documents for a final total in the amount of $62,354.46 for South Tower Park in Pct #2 Project #2013-121-OGG.
Attachments:
I.
AI-43311
1. Requesting approval of payment for Invoice # 1790 ($7,820.00) submitted by Perez Consulting Engineers in connection to C-13-058-06-25 (PO# 694874) for Curry Estates Drainage Improvements.
2. Requesting approval of payment for Invoice # 1795 ($4,590.00) submitted by Perez Consulting Engineers in connection to C-13-058-06-25 (PO# 694874) for Curry Estates Drainage Improvements.
2. Requesting approval of payment for Invoice # 1795 ($4,590.00) submitted by Perez Consulting Engineers in connection to C-13-058-06-25 (PO# 694874) for Curry Estates Drainage Improvements.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of March, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 5, 2014.
Signed this 5th day of March 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of March, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 5, 2014.
Signed this 5th day of March 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy