SPECIAL MEETING - March 11, 2014
BE IT REMEMBERED, that on this 11th day of March A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT March 11, 2014 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2014 Intradepartmental transfers:
A.
AI-43487
2014 - Public Affairs (1100)
Attachments:
B.
AI-43468
2014 - Pct. #1 Admin. (1200)
Attachments:
C.
AI-43470
2014 - Pct. #1 R&B (1200)
Attachments:
D.
AI-43413
2014 - Pct. #1 Parks (1100)
Attachments:
E.
AI-43479
2014 - Pct. #4 Sanitation (1100)
Attachments:
F.
AI-43476
2014 - Pct. #4 Rd. Maint. (1200)
Attachments:
G.
AI-43437
2014 - Pct. 4 Parks (1100)
Attachments:
H.
AI-43340
2014 - Jail / Adult Detention Center (1100)
Attachments:
I.
AI-43361
2014 - Texas A&M AgriLife Extension Service (1100)
Attachments:
J.
AI-43336
2014 - Health & Human Services Dept. / Medicaid Adm (1293)
Attachments:
K.
AI-43334
2014 - Hidalgo County Sheriff's Office (1100)
Attachments:
L.
AI-43343
2014 - County Clerk's Office (1100)
Attachments:
M.
AI-43309
2014 - Constable Pct. #2 (1100)
Attachments:
N.
AI-43313
2014 - 449th District Court (1100)
Attachments:
O.
AI-43270
2014 - Safety Division (1100)
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-43467
Pct1 Sanitation (1100):
Approval of 2014 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct1 Sanitation in the amount of $1,505.61 for equipment & vehicle repair & maintenance expenditures.
Approval of 2014 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct1 Sanitation in the amount of $1,505.61 for equipment & vehicle repair & maintenance expenditures.
Attachments:
4.
Interfund transfers:
A.
AI-43317
CO 2002 (1332)
Approval of 2014 interfund transfer from K-Mart Property (1301) and Pct. 4 New Adm Bldg (1301) to CO 2004 (1332) in the amount of $1,160.15.
Approval of 2014 interfund transfer from K-Mart Property (1301) and Pct. 4 New Adm Bldg (1301) to CO 2004 (1332) in the amount of $1,160.15.
Attachments:
B.
AI-43316
CO 2004 (1334)
Approval of 2014 interfund transfer from Horizon Building (1301) and K-Mart Property (1301) to CO 2004 (1334) in the amount of $22,529.69.
Approval of 2014 interfund transfer from Horizon Building (1301) and K-Mart Property (1301) to CO 2004 (1334) in the amount of $22,529.69.
Attachments:
C.
AI-43318
CO 2006 (1336)
Approval of 2014 interfund transfer from K-Mart Property (1301) to CO 2006 (1336) in the amount of $9,040.00.
Approval of 2014 interfund transfer from K-Mart Property (1301) to CO 2006 (1336) in the amount of $9,040.00.
Attachments:
5.
Planning Department:
A.
AI-43444
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Membership Dues:
A.
AI-43308
Sheriff's Department:
Requesting approval of 2014 membership dues to the National Sheriff's Association for Sheriff Guadalupe Trevino in the amount of $530.00. (Requisition #252447)
Requesting approval of 2014 membership dues to the National Sheriff's Association for Sheriff Guadalupe Trevino in the amount of $530.00. (Requisition #252447)
Attachments:
B.
AI-43337
398TH D.C. (1100):
Approval to pay annual membership dues to the National Association of Women Judges for Judge Aida Salinas Flores, 398th District Court Judge, in the amount of $210.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by county auditor. (Req. # 252679)
Approval to pay annual membership dues to the National Association of Women Judges for Judge Aida Salinas Flores, 398th District Court Judge, in the amount of $210.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by county auditor. (Req. # 252679)
Attachments:
7.
Budget & Management:
A.
AI-43234
1. Approval of reimbursement in the amount of $858,092.06 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 02/15/14 to 02/28/14.
2. Approval of wire transfer to cover claims paid.
| 02/15-21/14 | $357,154.46 |
| 02/22-28/14 | $500,937.60 |
| TOTAL | $858,092.06 |
2. Approval of wire transfer to cover claims paid.
Attachments:
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-43268
PRECINCTS 1-2-3-4:
Approval to exercise the County's option to extend the one (1) year renewal as allowed under each contract as follows:
1) Valley Caliche Products,Inc.-Contract #C-13-011-04-09 for "Type D Hot Mix Asphalt-Gravel" with same rates, terms and conditions; and
2) Frontera Materials-Contract #C-13-011A-04-09 for "Type D Hot Mix Asphalt-Limestone" with same rates, terms and conditions.
Approval to exercise the County's option to extend the one (1) year renewal as allowed under each contract as follows:
1) Valley Caliche Products,Inc.-Contract #C-13-011-04-09 for "Type D Hot Mix Asphalt-Gravel" with same rates, terms and conditions; and
2) Frontera Materials-Contract #C-13-011A-04-09 for "Type D Hot Mix Asphalt-Limestone" with same rates, terms and conditions.
Attachments:
B.
AI-43473
1. Requesting approval of payment for Invoice # 11324742 in the amount of $94,221.70 submitted by L&G Engineering in connection to C-12-126-10-16 (PO# 700265) for the 10th Street Extension-WA#2 Project.
2. Requesting approval of payment for Invoice # 11324744 in the amount of $12,880.80 submitted by L&G Engineering in connection to C-13-178-08-20 (PO# 696996) for the FM2220 (Ware Rd.) Project.
3. Requesting approval of payment for Invoice # 11324746 in the amount of $12,431.15 submitted by L&G Engineering in connection to C-12-126-10-16 (PO# 688820) for the 10th Street Extension- WA#1 Project.
2. Requesting approval of payment for Invoice # 11324744 in the amount of $12,880.80 submitted by L&G Engineering in connection to C-13-178-08-20 (PO# 696996) for the FM2220 (Ware Rd.) Project.
3. Requesting approval of payment for Invoice # 11324746 in the amount of $12,431.15 submitted by L&G Engineering in connection to C-12-126-10-16 (PO# 688820) for the 10th Street Extension- WA#1 Project.
Attachments:
C.
AI-43360
Approval of Request for Payment-Application No. 3 in the amount of $206,251.65 from D. Wilson Construction Co. awarded contractor for the, "Repairs and Renovations-1st and 2nd Floors to the Former Administration Building", and as certified for payment by project architect, Alcocer Garcia Associates, Inc. and reviewed & initialed by construction manager, Prodigy C-12-029-10-23.
Attachments:
D.
AI-43454
Acceptance and approval of Change Order No. 2 for the amount ($5,790.00) credit to project resulting from keeping existing Automatic Transfer Switch in lieu of proposed, lubricating and cleaning existing ATS, relocating existing Generator annunciator panel, installation of new annunciator, clarification on number of days requested on Change Order 1 for it to be of a total of (19) calendar days instead thirteen (13), and addition of seven (7) days for the extension of fire rated raceway for a total number of calendar days for contract completion of 126 days for Contract No. C-13-258-10-15 with Herrera & Hunt, Inc. as reviewed/approved by the engineer of record, Halff Associates, Inc. for: Hidalgo County Sheriff's Office -Facility Modifications to Incorporate Motorola and 911 Equipment Project" with authority for County Judge, or Court Member to execute document.
Attachments:
E.
AI-43438
HIDTA Task Force:
Requesting approval & authority to enter into a 24-month commercial alarm monitoring services and execute the required commercial alarm monitoring agreement with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the following department through the requisition mentioned below, effective upon approval:
Requesting approval & authority to enter into a 24-month commercial alarm monitoring services and execute the required commercial alarm monitoring agreement with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the following department through the requisition mentioned below, effective upon approval:
| Requisition | Location | Conditions Monitored | Monthly | Account Number |
| 252786 | 3100 S. Closner (Main) Edinburg, TX | Burglar, Panic & Low Battery | $25.00 | 4-1252-412-00-270-012-0-413 |
| 252786 | 3100 S. Closner (Vault) Edinburg, TX | Burglar, Panic & Low Battery | $25.00 | 4-1252-412-00-270-012-0-413 |
Attachments:
F.
AI-43433
Tax Office:
Requesting authority to purchase the renewal service/maintenance through a purchase order with the company’s response as to acceptance of a purchase order, and not an executed agreement, with Pitney Bowes through requisition #252328 for the auto mail opener serial #0027945 at $576.00/year- effective: 3/1/2014 - 3/28/2015-4-1100-415-15-140-001-0-432.
Requesting authority to purchase the renewal service/maintenance through a purchase order with the company’s response as to acceptance of a purchase order, and not an executed agreement, with Pitney Bowes through requisition #252328 for the auto mail opener serial #0027945 at $576.00/year- effective: 3/1/2014 - 3/28/2015-4-1100-415-15-140-001-0-432.
G.
AI-43412
Planning Department:
Requesting authority to enter into an annual software support renewal agreement through our membership/participation with (DIR) Department of Information Resources awarded vendor DLT Solutions, Inc. contract DIR-SDD-1697 for the following through requisition #252472 effective: 4/27/2014 – 4/26/2015 (4-1100-419-10-210-001-0-336).
Requesting authority to enter into an annual software support renewal agreement through our membership/participation with (DIR) Department of Information Resources awarded vendor DLT Solutions, Inc. contract DIR-SDD-1697 for the following through requisition #252472 effective: 4/27/2014 – 4/26/2015 (4-1100-419-10-210-001-0-336).
Attachments:
H.
AI-43409
Requesting approval of payment for Invoice # M181710 in the amount of $1,535.00 as submitted by Halff in connection to C-13-098-04-16 (PO# 691376) for the San Manuel Linn Beautification Project.
Attachments:
I.
AI-43359
Acceptance and approval No. 17-$5,569.12 submitted by Alcocer Garcia Associates, Inc., contracted architect for the, "Remodel of Existing Old Administration Building (1st & 2nd floors)"- C-08-131-08-07.
Attachments:
J.
AI-43277
Acceptance and approval of the County Clerk's Department request for the continuation of the renewal agreement for 10 licenses-fees, fines & court costs collections with I-Plow.com, LLC (CC approved 8/22/2011-Consent AI-28109-attached) through requisition #250854 for PO of $9,800.00 ($980.00/each X10 + 3 additional licenses at $300.00/each) for a total of $10,700.00 including the purchase of any future hardware, software maintenance, technical support/updates/upgrades/licenses and any other pertinent related services through the life term of the equipment in place and thus avoid any work stoppage.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 11th day of March, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 11, 2014.
Signed this 11th day of March 11. 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 11th day of March, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 11, 2014.
Signed this 11th day of March 11. 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy