SPECIAL MEETING - March 18, 2014
BE IT REMEMBERED, that on this 18th day of March A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT March 18, 2014 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1.
AI-43638
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2014 Intradepartmental transfers:
A.
AI-43434
2014 - Constable Pct. #1 (1100)
Attachments:
B.
AI-43442
2014 - Tax Office (1100)
Attachments:
C.
AI-43506
2014 - Pct. #1 Admin (1200)
Attachments:
D.
AI-43605
2014 - Pct.#1 R&B (1200)
Attachments:
E.
AI-43493
2014 - Pct. #3 Sanitation (1100)
Attachments:
F.
AI-43560
2014 - Pct. #4 Parks (1100)
Attachments:
G.
AI-43597
2014 - Pct. 4 CO2010A&B- Restitution-1124 M Rd (1342)
Attachments:
H.
AI-43558
2014 - Pct. #4 Rd. Maint. (1200)
Attachments:
I.
AI-43421
2014 - Justice of the Peace 3, Place 2 (1100)
Attachments:
J.
AI-43469
2014 - Purchasing Dept. (1100)
Attachments:
K.
AI-43549
2014 - Fire Marshal's Office (1100)
Attachments:
L.
AI-43452
2014 - I. T. Countywide (1100)
Attachments:
M.
AI-43510
2014 - I. T. / Info Tech Department (1100)
Attachments:
N.
AI-43573
2014 - DBM Workers' Comp - HSP (2202)
Attachments:
O.
AI-43572
2014 - DBM Workers Comp - CSA (2202)
Attachments:
P.
AI-43571
2014 - DBM Workers' Comp - DD1 (2202)
Attachments:
Q.
AI-43570
2014 - DBM Workers' Comp-HC (2202)
Attachments:
R.
AI-43591
2014 - District Attorney's Office (1100)
Attachments:
S.
AI-43589
2014 - District Attorney's Office (1223)
Attachments:
T.
AI-43585
2014 - District Attorney's Office / Autopsy Fund (1100)
Attachments:
U.
AI-43525
2014 - Constable Pct. #2 (1100)
Attachments:
V.
AI-43076
2014 - Constable Pct. #2 (1100)
Attachments:
W.
AI-43488
2014 - Human Resources (1100)
Attachments:
X.
AI-43392
2014 - Health & Human Services Dept. - TB Elimination (1293)
Attachments:
Y.
AI-43418
2014 - Facilities Management (1100)
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-43607
Pct.1 R&B (1200):
Approval of 2014 interdepartmental transfer within R&B Fund 1200 from program (005) to program (004) in the amount of $1,400.00.
Approval of 2014 interdepartmental transfer within R&B Fund 1200 from program (005) to program (004) in the amount of $1,400.00.
Attachments:
B.
AI-43613
Pct 2 R&B Projects (1200):
Approval of 2014 interdepartmental transfer from Pct 2 Rd Maint. to various Pct 2 Road Projects on the amount of $15,000.00 to fund project expenditures.
Approval of 2014 interdepartmental transfer from Pct 2 Rd Maint. to various Pct 2 Road Projects on the amount of $15,000.00 to fund project expenditures.
Attachments:
4.
Planning Department:
A.
AI-43552
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
5.
Executive Officer - Valde Guerra:
A.
AI-43501
Right of Way:
Raba-Kistner Consultants, Inc.
Vertical borings along various county roads within Pct. 3 and Pct. 4 (Sprague Sewer Economically Distressed Areas Program (EDAP) Project.)
Raba-Kistner Consultants, Inc.
Vertical borings along various county roads within Pct. 3 and Pct. 4 (Sprague Sewer Economically Distressed Areas Program (EDAP) Project.)
Attachments:
6.
Tax Refunds:
A.
AI-43429
| Account Number | Payer | Amount |
| E2300.00.001.0002.02 | Jaime A. Gonzalez Jr. | $2,558.43 |
| F4200.00.000.0015.00 | Buentello Properties Llc | $3,148.99 |
| F6030.03.000.0003.00 | Inter National Bank | $11,421.00 |
| H3400.00.004.0010.00 | Sierra Title of Hidalgo County Inc. | $4,584.61 |
| H3500.00.004.0010.00 | Sierra Title of Hidalgo County Inc. | $4,304.82 |
| L3100.02.000.0018.00 | Wells Fargo | $3,254.30 |
| P8340.00.000.0030.00 | Ochoa Vicente & Delia V | $2,648.69 |
| T2500.00.002.0000.00 | Wayne W. & Nancy K. Gapsiewicz | $12,229.21 |
| T2500.00.003.0000.00 | Wayne W. & Nancy k. Gapsiewicz | $5,778.66 |
| T5443.00.000.0090.00 | Corelogic | $3,209.52 |
| T7365.1A.000.165A.00 | Wells Fargo | $2,669.81 |
| T7365.1A.000.165A.00 | Wells Fargo | $2,673.73 |
Attachments:
B.
AI-43441
| Account Number | Payer | Amount |
| D2060.00.000.0024.00 | Quantum Servicing Corporation | $4,032.77 |
| M2350.01.000.0012.00 | Dur Properties Llc | $2,897.13 |
Attachments:
7.
Membership Dues:
A.
AI-43448
Sheriff's Department (1100):
Requesting approval of 2014 membership dues payment to the Texas Criminal Justice Information User's Group for Communications Supervisors Leticia Garcia and Corina Villanueva in the amount of $35.00 each. (req. # 252978)
Requesting approval of 2014 membership dues payment to the Texas Criminal Justice Information User's Group for Communications Supervisors Leticia Garcia and Corina Villanueva in the amount of $35.00 each. (req. # 252978)
Attachments:
8.
Urban County:
A.
AI-43466
Request for approval of two (2) applicants in the Countywide Area and one (1) applicant in the City of San Juan under the HOME Owner-Occupied Housing Rehabilitation Program.
Attachments:
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-43624
Approval of Request for Payment-Application No. 4 in the amount of $232,191.40 from D. Wilson Construction Co. awarded contractor for the, "Repairs and Renovations-1st and 2nd Floors to the Former Administration Building", and as certified for payment by project architect, Alcocer Garcia Associates, Inc. and reviewed & initialed by construction manager, Prodigy C-12-029-10-23.
Attachments:
B.
AI-43592
Requesting approval to pay the Pharr Police Department for the following burglary/robbery permit fees for Hidalgo County Precinct 2, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
| Invoice No. | Invoice Amount |
| 221659 | $30.00 |
| 220709 | $150.00 |
| 223700 | $30.00 |
| Total Amount: $210.00 |
Attachments:
C.
AI-43614
Acceptance and approval of Work Authorization No. 4 in the amount of ($ 23,853.69) submitted by L&G ENGINEERING LABORATORY contracted engineering firm for "professional laboratory services" or (On Call) “Geo Technical & Construction Materials Testing Services” for projects located within Hidalgo County Precinct #4, under Contract# C-13-220-08-13 - PROJECT: (CONSTRUCTION MATERIAL TESTING SERVICES) FOR THE SUNFLOWER PARK (ONSITE) PROJECT AT PRECINCT 4.
D.
AI-43370
Requesting approval to exercise the sixty (60) day extension option as provided under the current contract between Hidalgo County and Agustin Gomez for "Waste Water Management System", under the same rates, terms and conditions, so as to have no lapse in services while the procurement process is completed.
Attachments:
E.
AI-43395
Requesting approval on the following additions and/or deletion for awarded item(s) on project 2013-147- Janitorial Supplies and Industrial Chemicals & Supplies - presented for award on AI #41543 on November 10, 2013.
1. Deletion of Item # 190 and 193 Gloves Latex Large and Medium Disposable from awarded vendor Sysco Central Texas on C-13-147B-11-19 due to wrong item quoted therefore not meeting specifications.
2. Addition of Items #190 and 193 Gloves Latex Large and Medium Disposable to PFS - Victoria c/o Performance Food Group, Inc. on C-13-147D-11-19 the next lowest vendor meeting all specifications.
1. Deletion of Item # 190 and 193 Gloves Latex Large and Medium Disposable from awarded vendor Sysco Central Texas on C-13-147B-11-19 due to wrong item quoted therefore not meeting specifications.
2. Addition of Items #190 and 193 Gloves Latex Large and Medium Disposable to PFS - Victoria c/o Performance Food Group, Inc. on C-13-147D-11-19 the next lowest vendor meeting all specifications.
F.
AI-43414
1. Acceptance and approval of Invoice# M181712 ($ 2,746.00) for processing and payment as submitted by HALFF ASSOCIATES, INC., in connection to "on call" Contract #C-13-044-03-20 under (WA#1-PO#-695232) for PROJECT: "Renovation of 911/Radio Communications Office at Sheriff's Office" located in Precinct No. 4;
2. Acceptance and approval of Invoice# M181713 ($ 30.75) "reimbursable expense" for processing and payment as submitted by HALFF ASSOCIATES, INC., in connection to "on call" Contract #C-13-044-03-20 under (WA#1-PO#-695232) for PROJECT: "Renovation of 911/Radio Communications Office at Sheriff's Office" located in Precinct No. 4.
2. Acceptance and approval of Invoice# M181713 ($ 30.75) "reimbursable expense" for processing and payment as submitted by HALFF ASSOCIATES, INC., in connection to "on call" Contract #C-13-044-03-20 under (WA#1-PO#-695232) for PROJECT: "Renovation of 911/Radio Communications Office at Sheriff's Office" located in Precinct No. 4.
Attachments:
G.
AI-43417
Requesting approval of Payment Application No. 1 to Texas Cordia Construction, LLC. for the lowering of canal crossings & road widening at Eldora & Sgt. Trevino roads, as submitted and recommended by project engineer, Cruz-Hogan Consultants, Inc. Contract # C-13-293-11-05 in the amount of $82,736.14.
Attachments:
H.
AI-43423
Acceptance & approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324748-$ 6,795.52 for "Tom Gill/Liberty Rd Project";
2. Invoice No. 11324751-$37,462.50 for "FM 494-Shary Road Project";
3. Invoice No. 11324750-$24,730.00 for "Mile 3";
4. Invoice No. 11324758-$ 2,959.20 for "Mile 2 North-Inspiration to Moorefield Rd";
5. Invoice No. 11324760-$81,485.00 for "Liberty Road Project".
1. Invoice No. 11324748-$ 6,795.52 for "Tom Gill/Liberty Rd Project";
2. Invoice No. 11324751-$37,462.50 for "FM 494-Shary Road Project";
3. Invoice No. 11324750-$24,730.00 for "Mile 3";
4. Invoice No. 11324758-$ 2,959.20 for "Mile 2 North-Inspiration to Moorefield Rd";
5. Invoice No. 11324760-$81,485.00 for "Liberty Road Project".
Attachments:
I.
AI-43430
Approval to exercise the option to renew/extend for a one (1) year extension (as permitted in contract) with Valley Caliche Product, Inc., under the same terms and condition for: "Raw Pit Run and Pit Run Caliche" for Hidalgo County Precinct No. 3.
Attachments:
J.
AI-43426
Approval to exercise the County's option to extend the one (1) year term as allowed under the current contract with same rates, terms and conditions for the provision of provding Veterinary Services-Hidalgo County Sheriff's Office with Dr. Justin Cerelli and Four Paws Animal Hospital (04/30/2014 to 04/29/2015)
Attachments:
K.
AI-43446
398th District Court:
Requesting approval for removal of asset # 58620 (APPLE IPAD 64GB WHT) from Hidalgo County 398th District Court inventory list. (SEE ATTACHMENTS)
Requesting approval for removal of asset # 58620 (APPLE IPAD 64GB WHT) from Hidalgo County 398th District Court inventory list. (SEE ATTACHMENTS)
L.
AI-43325
Approval to exercise the County's option to extend the final year of permitted renewals allowed under each contract with same rates, terms and conditions for the provision of "Printing Services and Related Supplies"-Hidalgo County:
1) Gateway Printing & Office Supply d/b/a Jones & Cook Stationers-E-13-136-04-02 (Original Contract #C-12-008-03-20)
2) Copy It, Inc.-E-13-136A-04-09 (Original Contract #C-12-008A-03-20)
3) E.A. Stone d/b/a Gulf Data Products-E-13-136B-04-02 (Original Contract #C-12-008B-03-20)
Attachments:
M.
AI-43428
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice , draft requirement agreement etc.) as attached hereto for: Hidalgo County WIC Program-"Purchase of Microcuvettes" RFB No.: 2014-071-SMA including the re-advertisement of project in the event no bids are received and/or are rejected and project is still required.
N.
AI-43603
Approval of the Fire Alarm Monitoring and Security services agreement for Fire Alarm monitoring in the amount of $20.00 per month and for Security Monitoring in the amount of $15.00 per month for a combined total of $35.00/mo. which includes administration fees for the Autopsy Facility with AL3 Enterprises, LLC , dba Starr for the duration of term as stated on 2C agreement including the continuation of services through the life term of the monitoring equipment in place by user department with the authority to execute and signing of agreement by County Judge, or Court Member.
Attachments:
O.
AI-43600
Requesting approval of payment for invoice # 11324765 in the amount of $48,057.50 submitted by L&G Consulting Engineers in connection to C-13-336-12-10 (PO# 703928) for the FM 1925- Segment II project.
Attachments:
P.
AI-43584
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a Ricoh Aficio MP 5002SP through Hidalgo County membership/participation with (DIR) Department Of Information Resources awarded vendor, Ricoh USA/GE RICOH USA contract DIR-SDD-1674 through assigned Requisition #250442 in the amount of $173.98/month-equipment and B/W Service Impressions @ $44.80/month with a total of $218.78/month, effective upon approval.
Attachments:
Q.
AI-43581
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a Ricoh Aficio MP 5002SP through Hidalgo County membership/participation with (DIR) Department Of Information Resources awarded vendor, Ricoh USA/GE RICOH USA contract DIR-SDD-1674 through assigned Requisition #250439 in the amount of $173.98/month-equipment and B/W Service Impressions @ $38.40/month with a total of $212.38/month, effective upon approval.
Attachments:
R.
AI-43566
Acceptance & approval of Invoice No. 1132R-$7,087.97, from contracted vendor, Prodigy Construction Management, LLC- contract #C-13-276-09-10, construction management services for: "Repair and Renovation for the 1st and 2nd Floors of the Former Administration Building".
S.
AI-43561
Requesting approval of payment for invoice # 7910 in the amount of $11,965.63 submitted by L&G Engineering Laboratory in connection to C-13-220-08-13 (PO# 704204) for the CRC Project.
Attachments:
T.
AI-43546
Authority to exercise the additional one (1) year options to extend/renew provided in the current contract/ILA for in connection to various goods and/or services (detailed below) for Hidalgo County / Hidalgo County Sheriff's Office, under the same rates, terms and conditions;
1. Contract# C-12-016-03-20-LONESTAR UNIFORMS, INC.-HC (Purchase of Bullet Proof Vests)- effective-03/24/14
2. IGA# E-13-117-03-12 (C-12-107-04-03) - BROOKS COUNTY & HID CO (Housing of Inmates) - effective, 04/03/14
1. Contract# C-12-016-03-20-LONESTAR UNIFORMS, INC.-HC (Purchase of Bullet Proof Vests)- effective-03/24/14
2. IGA# E-13-117-03-12 (C-12-107-04-03) - BROOKS COUNTY & HID CO (Housing of Inmates) - effective, 04/03/14
Attachments:
U.
AI-43484
Requesting clarification/correction to contract number ONLY indicated under AI-43213 as #C-13-132-06-25 (under item b. approved by CC 02/18/14) TO REFLECT THE CORRECT CONTRACT #C-13-058-06-25 with Perez Consulting Engineer, LLC.
Attachments:
V.
AI-43449
Requesting approval to exercise the sixty (60) day extension option as provided under the current contract between Hidalgo County and G&K Services, Inc. for "Mats, Dust Mops and Shop Rags, under the same rates, terms and conditions, so as to have no lapse in services while the procurement process is completed.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 18th day of March, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 18, 2014.
Signed this 18th day of March 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 18th day of March, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 18, 2014.
Signed this 18th day of March 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy