SPECIAL MEETING - March 25, 2014
BE IT REMEMBERED, that on this 25th day of March A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT March 25, 2014 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval for the exception of Items 12.A and 12.M to be pulled for discussion.
Vote: 5 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
A.
AI-43643
2014 - Tax Office (1100)
Attachments:
B.
AI-43695
2014 - Adult Probation (1100)
Attachments:
C.
AI-43717
2014 - DA BAD CHECK (1222)
Attachments:
D.
AI-43524
2014 - Health & Human Services Dept. (1100)
Attachments:
E.
AI-43522
2014 - Texas A&M AgriLife Extension Service (1100)
Attachments:
F.
AI-43532
2015 - Chapter 19 Elections LIT (1283)
Attachments:
G.
AI-43574
2014 - Elections Dept. (1100)
Attachments:
H.
AI-43611
2014 - 92nd District Court (1100)
Attachments:
I.
AI-43649
2014 - 332nd District Court (1100)
Attachments:
J.
AI-43523
2014 - 389th District Court (1100)
Attachments:
K.
AI-43534
2014 - 430th District Court (1100)
Attachments:
L.
AI-43659
2014 - Facilities Management (1100)
Attachments:
M.
AI-43690
2014 - HIDTA TASK FORCE (1291)
Attachments:
N.
AI-43521
2014 - HIDTA U.S. Justice Funds (1254)
Attachments:
O.
AI-43519
2014 - Constable Pct. #1 (1100)
Attachments:
P.
AI-43654
2014 - Constable Pct. #1 (1100)
Attachments:
Q.
AI-43599
2014 - Constable Pct. #2 (1100)
Attachments:
R.
AI-43688
2014 - Constable Pct. #2 (1100)
Attachments:
S.
AI-43634
2014 - Constable Pct. #3 (1100)
Attachments:
T.
AI-43594
2014 - Constable Pct. #4 (1100)
Attachments:
U.
AI-43670
2014 - Pct. #1 R&B (1200)
Attachments:
V.
AI-43675
2014 - Pct. #2 Rd Maint (1200)
Attachments:
W.
AI-43530
2014 - Pct. #3 Sanitation (1100)
Attachments:
X.
AI-43517
2014 - Pct. #3 Adm. (1200)
Attachments:
Y.
AI-43724
2014 - Pct. 4 Parks (1100)
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-43564
Various Departments (1100): Approval of 2014 interdepartmental transfer from Co Wide Adm-Bank Fees to various accounts in the total amount of $171,000.00 to properly allocate funding for bank fees.
Attachments:
B.
AI-43719
CW Mech Shop (1200):
Approval of 2014 interdepartmental transfer from CW Adm-Contingency to CW Mech Shop in the amount of $28,000.00.
Approval of 2014 interdepartmental transfer from CW Adm-Contingency to CW Mech Shop in the amount of $28,000.00.
Attachments:
C.
AI-43697
IT Department (1100): Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to IT Department in the total amount of $3,500.00 to fund travel expenditures.
Attachments:
4.
Interfund transfers:
A.
AI-43718
Pct.3 (TxDOT):
Approval of 2014 interfund transfer from CO's 2006 (Fund 1336) to TxDOT (Fund 1315) in the total amount of $375.99 for TxDOT-FM 2221/FM 492 project expenditures.
Approval of 2014 interfund transfer from CO's 2006 (Fund 1336) to TxDOT (Fund 1315) in the total amount of $375.99 for TxDOT-FM 2221/FM 492 project expenditures.
Attachments:
B.
AI-43720
Pct.3 (TxDOT):
Approval of 2014 interfund transfer from CO's 2010A&B (Fund 1342) to TxDOT (Fund 1315) in the total amount of $1,885.87 to fund TxDOT FM 2221/ FM 492 project expenditures.
Approval of 2014 interfund transfer from CO's 2010A&B (Fund 1342) to TxDOT (Fund 1315) in the total amount of $1,885.87 to fund TxDOT FM 2221/ FM 492 project expenditures.
Attachments:
5.
Planning Department:
A.
AI-43666
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-43593
District Clerk Fee Report for the Month of February 2014 $756,909.84
Attachments:
B.
AI-43526
D.A.'s Monthly Checks Fee Report - February 2014
Attachments:
7.
Executive Officer - Valde Guerra:
A.
AI-43633
Right of Way:
* North Alamo Water Supply Corporation:
A & V Subdivision: 12" Bore 1,300 feet East from the center line of Veterans Road- Boring Alberta Road north to south
* Sharyland Water Supply Corporation:
Road Crossing (Bore): A 8" PVC water line to be encased within a 12" PVC casing Crossing to be located approximately 10 ft. West of the intersection of Bentsen Rd. and Auburn St.
* Vanguard Engineering, LLC.:
a) Proposed 24 inch storm line shall be installed west to east, approximately 24.75 feet south of Mile 12N Road centerline, crossing Barrera Street existing 60.0' right of way and continue with a 24 inch storm line installed south to north, approximately 9.33 feet east of Barrera Street centerline, crossing Mile 12N Road existing 50.0' right of way.
b) Proposed 36 inch storm line shall be installed east to west across CR 7506 existing 50.0' right of way, continue north to be installed south to north across Mile 12 1/2 Road existing 40.0' right of way, continue west to be installed east to west across CR 7507 existing 50.0' right of way.
El Paso Remediation Company:
* The Texas Commission on Environmental Quality (TCEQ) has instructed El Paso Remediation Company to perform additional groundwater sampling of monitor wells to the west and southeast of the Former Adobe Refinery property located at the southeast corner of FM 493 and a county road bordering the northern Former Adobe Refinery property boundary (hereinafter, referred to as Commercial Avenue, based on Hidalgo County Appraisal District records) in La Blanca, Hidalgo County, Texas.
Three(3) monitoring wells (MW-12, MW-13 and MW-14) fall within the County of Hidalgo right of way.
* North Alamo Water Supply Corporation:
A & V Subdivision: 12" Bore 1,300 feet East from the center line of Veterans Road- Boring Alberta Road north to south
* Sharyland Water Supply Corporation:
Road Crossing (Bore): A 8" PVC water line to be encased within a 12" PVC casing Crossing to be located approximately 10 ft. West of the intersection of Bentsen Rd. and Auburn St.
* Vanguard Engineering, LLC.:
a) Proposed 24 inch storm line shall be installed west to east, approximately 24.75 feet south of Mile 12N Road centerline, crossing Barrera Street existing 60.0' right of way and continue with a 24 inch storm line installed south to north, approximately 9.33 feet east of Barrera Street centerline, crossing Mile 12N Road existing 50.0' right of way.
b) Proposed 36 inch storm line shall be installed east to west across CR 7506 existing 50.0' right of way, continue north to be installed south to north across Mile 12 1/2 Road existing 40.0' right of way, continue west to be installed east to west across CR 7507 existing 50.0' right of way.
El Paso Remediation Company:
* The Texas Commission on Environmental Quality (TCEQ) has instructed El Paso Remediation Company to perform additional groundwater sampling of monitor wells to the west and southeast of the Former Adobe Refinery property located at the southeast corner of FM 493 and a county road bordering the northern Former Adobe Refinery property boundary (hereinafter, referred to as Commercial Avenue, based on Hidalgo County Appraisal District records) in La Blanca, Hidalgo County, Texas.
Three(3) monitoring wells (MW-12, MW-13 and MW-14) fall within the County of Hidalgo right of way.
Attachments:
B.
AI-43714
Right of Way:
Sharyland Water Supply Corp.:
* Road Crossing (Bore): A 1" PVC waterline to be encased within a 2" PVC casing to be located approximately 867 ft. East of the intersection of Bentsen Rd. and Auburn St.
* Road Crossing (Bore): A 1" PVC waterline to be encased within a 2" PVC casing to be located approximately 1291 ft. East of the intersection of Bentsen Rd. and Auburn St.
* Road Crossing (Bore): A 1" PVC waterline to be encased within a 2" PVC casing to be located approximately 219 ft. East of the intersection of Bentsen Rd. and Auburn St.
Sharyland Water Supply Corp.:
* Road Crossing (Bore): A 1" PVC waterline to be encased within a 2" PVC casing to be located approximately 867 ft. East of the intersection of Bentsen Rd. and Auburn St.
* Road Crossing (Bore): A 1" PVC waterline to be encased within a 2" PVC casing to be located approximately 1291 ft. East of the intersection of Bentsen Rd. and Auburn St.
* Road Crossing (Bore): A 1" PVC waterline to be encased within a 2" PVC casing to be located approximately 219 ft. East of the intersection of Bentsen Rd. and Auburn St.
Attachments:
C.
AI-43715
Approval of 457 plan hardship withdrawal request for employee #089761
Attachments:
8.
Tax Refunds:
A.
AI-43548
| Account Number | Payer | Amount |
| E2900.02.00C.0056.00 | Lopez Santos Jr & Esperanza | $2,528.40 |
Attachments:
9.
Membership Dues:
A.
AI-43539
Requesting approval to pay 2014 membership dues for TDCAA for the District Attorney's Office employees, with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
B.
AI-43680
HIDTA (1252):
Requesting approval of 2014 membership dues payment to the International Association of Law Enforcement Firearms Instructors for a Hidalgo County HIDTA Investigator Mr. Roger Rich in the amount of $305.00 (PO#705602)
Requesting approval of 2014 membership dues payment to the International Association of Law Enforcement Firearms Instructors for a Hidalgo County HIDTA Investigator Mr. Roger Rich in the amount of $305.00 (PO#705602)
Attachments:
10.
Auditor's Office:
A.
AI-43553
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Months of January and February 2014.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
11.
Budget & Management:
A.
AI-43505
Self-Insured 2202
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 02/16-28/2014 and 03/01-15/2014 in the amount of $80,540.09 and requesting approval of wire transfer.
Attachments:
B.
AI-43443
1. Approval of reimbursement in the amount of $675,093.46 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 03/01/14 to 03/14/14.
2. Approval of wire transfer to cover claims paid.
| 03/01-07/14 | $350,696.78 |
| 03/08-14/14 | $324,396.68 |
| TOTAL | $675,093.46 |
2. Approval of wire transfer to cover claims paid.
Attachments:
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-43740
Requesting acceptance and approval of Supplemental Agreement No. 1 to Work Authorization No. 1 submitted by HALFF ASSOCIATES, INC., in the (amount of $ 3,535.00, with revised total cost amount $ 50,535.00) for the purposes of "engineering services" on the ongoing Project: Electrical, Mechanical, and Structural Engineering design for Modifications to incorporate Motorola and 911 Equipment at the Hidalgo County Sheriff's Office, in connection to agreement# C-13-044-03-20 for the purposes of: "Building Repairs, Renovations and/or Alterations to County Owned Buildings” located within Precinct No. 4 (on an as needed basis).
NO ACTION taken on this Item.
NO ACTION taken on this Item.
Attachments:
B.
AI-43640
Requesting approval of payment for Invoice #2014-00400 in the amount of $748.91 for professional services rendered & submitted by ERO Architects through Contract C-13-096-07-09 for the construction of a new Pct 2 Equipment & Maintenance Facility.
Attachments:
C.
AI-43651
Requesting approval of Payment Application No. 1 in the amount of $82,736.14 for the lowering of canals crossing & road widening for project in Pct. 2 located at Eldora & Sgt. Trevino Roads submitted by Texas Cordia Construction, LLC through Contract C-13-293-12-20 and as reviewed by engineer, CRUZ-HOGAN Consultants, Inc.
Attachments:
D.
AI-43653
Requesting approval of Payment Application No. 1 in the amount of $40,991.86 for road and drainage construction submitted by RDH Site & Concrete, through Contract C-13-250-01-14 for Pct. 2's Rancho Blanco Road project with engineer, R. Gutierrez reviewal.
Attachments:
E.
AI-43657
Requesting approval of Payment Application No. 2 in the amount of $155,672.62 for the lowering of canals crossing & road widening for project in Pct. 2 located at Eldora & Sgt. Trevino Roads submitted by Texas Cordia Construction, LLC through Contract C-13-293-12-20 and as reviewed by project engineer, CRUZ-HOGAN Consultants, Inc.
Attachments:
F.
AI-43661
Acceptance and approval of Request for Payment Applications No. 3 in the amount of $57,209.10, as submitted by Herrera and Hunt, Inc, awarded contractor for the "Hidalgo County Sheriff's Office -Facility Modifications to Incorporate Motorola and 911 Equipment" and as certified for payment by project engineer, Halff Associates, Inc.-Contract #C-13-258-10-15.
Attachments:
G.
AI-43702
Acceptance and approval of Change Order No. 3 for an extension of twelve (12) additional calendar days and no additional dollars to Contract No. C-13-258-10-15 with Herrera & Hunt, Inc. as reviewed/approved by the engineer of record, Halff Associates, Inc. for: Hidalgo County Sheriff's Office -Facility Modifications to Incorporate Motorola and 911 Equipment Project" with authority for County Judge, or Court Member to execute document.
H.
AI-43436
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice , draft requirement agreement etc.) as attached hereto for: Hidalgo County Juvenile Justice Center-" Legend & Non-Legend Pharmaceuticals" Bid No.: 2014-051-SMA. Including the re-advertisement of project in the event no Bid responses are received and/or are rejected and project is still required.
I.
AI-43551
Requesting authority to purchase 100 hours of remote technical support through a purchase order with the company’s response as to acceptance of purchase order, and not executed document for the County wide network through our membership/participation with (DIR) Department of Information Resources awarded vendor Insight Public Sector, Inc. DIR-SDD-1369 in the total amount of $15,000.00 through the following requisition #252917, effective upon approval (4-1100-415-00-200-002-0-336):
Attachments:
J.
AI-43541
Acceptance and approval of Invoice #11324743 in the amount of $7,577.28 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting-C-13-225-07-09.
Attachments:
K.
AI-43537
Requesting authority to exercise the sixty (60) day extension for contract #E-13-141-04-09 for “Gasoline On-Off Highway Diesel Fuel” while procurement process is completed and processed, at the same rate, term and conditions, extension effective May 01, 2014 through June 28, 2014.
L.
AI-43179
Health & Human Services Department:
Requesting authority to enter into a new 36-month (capital) lease copier agreements for several copiers/locations through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through the following:Account Numbers
All the above copiers to include B/W impressions @ $0.0064 each, effective upon approval.
Requesting authority to enter into a new 36-month (capital) lease copier agreements for several copiers/locations through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through the following:Account Numbers
| Requisition | Location | Model | Monthly Lease | Monthly Maintenance |
| 251600 | Pharr Clinic-300 W. Hall Acres Ste. B, Pharr, TX | Ricoh Aficio MP5002SP | $234.98 | $51.20 |
| 251652 | Edinburg Environmental-1304 So. 25th Ave., Edinburg, TX | Ricoh Aficio MP5002SP | $234.98 | $51.20 |
| 251653 | Mission Environmental-722 N. Breyfogle, Mission, TX | Ricoh Aficio MP5002SP | $234.98 | $51.20 |
| 251655 | Elsa Clinic-708 E. Edinburg Ave., Elsa, TX | Ricoh Aficio MP5002SP | $234.98 | $51.20 |
| 251656 | Hidalgo Clinic-702 Texano Dr., Hidalgo, TX | Ricoh Aficio MP5002SP | $234.98 | $51.20 |
| 251657 | Pulmonary Clinic-1304 So. 25th Ave., Edinburg, TX | Ricoh Aficio MP5002SP | $234.98 | $51.20 |
| 251658 | Edinburg Clinic-3105 E. Richardson, Edinburg, TX | Ricoh Aficio MP5002SP | $234.98 | $51.20 |
| 251661 | McAllen Clinic-300 E. Hackberry, McAllen, TX | Ricoh Aficio MP5002SP | $234.98 | $51.20 |
| 251663 | Mission Clinic-211 No. Shurbach, Mission, TX | Ricoh Aficio MP5002SP | $234.98 | $51.20 |
| 251665 | Weslaco Clinic-1901 No. Bridge Ave. Weslaco, TX | Ricoh Aficio MP5002SP | $234.98 | $51.20 |
| 251668 | Weslaco Environmental-1902 Joe Stephens, Weslaco, TX | Ricoh Aficio MP5002SP | $210.67 | $51.20 |
All the above copiers to include B/W impressions @ $0.0064 each, effective upon approval.
Attachments:
M.
AI-43578
Ratification of fully executed Change Order No. 1 reflecting a final reconciliation of quantities resulting in an increase of $5,353.70 and an additional 6 calendar days with contractor REIM Construction, Inc., for Ramirez Subdivisions I, II, & III, Pct No. 3 as submitted through project engineer, Javier Hinojosa Engineering (C-CAP-13-048-05-07).
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to funding.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to funding.
Vote: 5 - 0 - Unanimously
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 25th day of March, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 25, 2014.
Signed this 25th day of March 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 25th day of March, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 25, 2014.
Signed this 25th day of March 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy