SPECIAL MEETING - March 25, 2014
BE IT REMEMBERED, that on this 25th day of March A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS March 25, 2014 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Board were counted present.
All members of the Board were counted present.
2.
Open Forum
No Open Forum discussions.
No Open Forum discussions.
3.
Approval of Consent Agenda
The Board moved to approve the Consent Agenda.
The Board moved to approve the Consent Agenda.
4.
AI -43722
Approval to rescind action taken on agenda item #AI-43580, March 18, 2014 meeting, as it relates to Raymondville Drain.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
5.
AI -43705
Discussion, consideration and approval of the submittal of application and resolution to TWDB to receive a grant in the amount that equals all funds that are available through HB1025, Section 83rd. Legislature (which will not exceed $10 million) to be used for the development of improvements associated with the Raymondville Drain.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
6.
AI -43687
A. Discussion, direction and action to enter into ICA between HCDD#1 and HCID#1 as it relates to required improvements to the Edinburg Pump House (Penitas Pump House) to comply with the IBWC/FEMA certification requirements.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Discussion, direction and action for District legal counsel to begin preparation of required MOU and/or MOA with IBWC as it relates to the levee improvements in and around the HCID#1 Edinburg Pump House (Penitas Pump House)
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Discussion, direction and action for District legal counsel to begin preparation of required MOU and/or MOA with IBWC as it relates to the levee improvements in and around the HCID#1 Edinburg Pump House (Penitas Pump House)
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
7.
AI -43559
A. Discussion, consideration and clarification on revised financial related Administration positions as per the action taken by the Board of the Hidalgo County Drainage District No. 1 at the meeting of 03/11/2014.
After some discussion, the Board decided to review the modifications in detail and would like more time to make adjustments, if necessary.
B. Approval of modified administration staff for the accounting group.
NO ACTION taken on this Item.
C. Approval of revised organizational chart
NO ACTION taken on this Item.
After some discussion, the Board decided to review the modifications in detail and would like more time to make adjustments, if necessary.
B. Approval of modified administration staff for the accounting group.
NO ACTION taken on this Item.
C. Approval of revised organizational chart
NO ACTION taken on this Item.
8.
AI -43694
A.) Requesting approval to accept sole bid received and award contract to bidder meeting all specified requirements for RFB No.: HCDD1-14-005-03-12 "HAULING SERVICES-STONE RIP RAP".
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Requesting approval of "Pool" of pre-qualified firms submitting Statements of Qualifications for ranking on an "As Needed Basis" per project by the Hidalgo County Drainage District No.1 for projects requiring said services set forth in the requirements stated in RFQ No. HCDD1-14-006-03-13A "Real Estate Appraisal Services-Pool".
Mr. Godfrey Garza named the two vendors being Leonel Garza, Jr. and Associates and Appraisal House.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.) Requesting approval of "Pool" of pre-qualified firms submitting Statements of Qualifications for ranking on an "As Needed Basis" per project by the Hidalgo County Drainage District No.1 for projects requiring said services set forth in the requirements stated in RFQ No. HCDD1-14-007-03-13B "Professional Survey Services-Pool".
Mr. Garza read the eight vendors for the record: Guzman and Munoz Engineering, Quintanilla, Headley and Associates Inc., Sam Engineering Surveying Inc., R. Gutierrez Engineering Corporation, Fulcrum Consulting Services, Melden & Hunt Inc., Halff & Associates, and Dos Land Surveying.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
D.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the provision of Engineering Services as it relates to Hidalgo County Irrigation District No.1 (Edinburg Pump/Penitas Pump) and Levee Rehabilitation Project.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
E.) Presentation of scoring grid (for the purpose of ranking by HCDD1 Board of Directors) of firms graded and evaluated through the District's approved "Pool" of Professional Engineers in connection with Professional Engineering Services required for the Hidalgo County Irrigation District No.1 (Edinburg Pump/Penitas Pump) and Levee Rehabilitation Project.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
F.) Requesting approval for the Hidalgo County Drainage District No.1 to negotiate Agreement with the number one ranked firm of DANNENBAUM ENGINEERING ; for the provision of Engineering Services required for the Hidalgo County Irrigation District No.1 (Edinburg Pump/Penitas Pump) and levee Rehabilitation Project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
At this time, Commissioner Joseph Palacios stepped away from the meeting.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Requesting approval of "Pool" of pre-qualified firms submitting Statements of Qualifications for ranking on an "As Needed Basis" per project by the Hidalgo County Drainage District No.1 for projects requiring said services set forth in the requirements stated in RFQ No. HCDD1-14-006-03-13A "Real Estate Appraisal Services-Pool".
Mr. Godfrey Garza named the two vendors being Leonel Garza, Jr. and Associates and Appraisal House.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.) Requesting approval of "Pool" of pre-qualified firms submitting Statements of Qualifications for ranking on an "As Needed Basis" per project by the Hidalgo County Drainage District No.1 for projects requiring said services set forth in the requirements stated in RFQ No. HCDD1-14-007-03-13B "Professional Survey Services-Pool".
Mr. Garza read the eight vendors for the record: Guzman and Munoz Engineering, Quintanilla, Headley and Associates Inc., Sam Engineering Surveying Inc., R. Gutierrez Engineering Corporation, Fulcrum Consulting Services, Melden & Hunt Inc., Halff & Associates, and Dos Land Surveying.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
D.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the provision of Engineering Services as it relates to Hidalgo County Irrigation District No.1 (Edinburg Pump/Penitas Pump) and Levee Rehabilitation Project.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
E.) Presentation of scoring grid (for the purpose of ranking by HCDD1 Board of Directors) of firms graded and evaluated through the District's approved "Pool" of Professional Engineers in connection with Professional Engineering Services required for the Hidalgo County Irrigation District No.1 (Edinburg Pump/Penitas Pump) and Levee Rehabilitation Project.
| FIRM NAME: | SCORE: | RANK: |
| DANNENBAUM ENGINEERING | 99 | 1 |
| S&B INFRASTRUCTURE | 98 | 2 |
| DOS LOGISTICS, INC. | 98 | 2 |
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
F.) Requesting approval for the Hidalgo County Drainage District No.1 to negotiate Agreement with the number one ranked firm of DANNENBAUM ENGINEERING ; for the provision of Engineering Services required for the Hidalgo County Irrigation District No.1 (Edinburg Pump/Penitas Pump) and levee Rehabilitation Project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
At this time, Commissioner Joseph Palacios stepped away from the meeting.
Attachments:
9.
AI -43567
Request approval of Application for Payment No. 1 in the amount of $27,388.26 from Texas Cordia, LLC pertaining to Contract No. 13-014-11-26 for Alamo Expressway Drain/Border Crossing Improvements Project approved by Board on 11-26-2013.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
10.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
NO ACTION taken on this Item.
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
NO ACTION taken on this Item.
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on Items 10.A and 10.B.
NO ACTION taken on Items 10.A and 10.B.
11.
Open Session:
A.
Real Estate Acquisition
NO ACTION taken on this Item.
NO ACTION taken on this Item.
B.
Pending and/or Potential Litigation
NO ACTION taken on this Item.
NO ACTION taken on this Item.
12.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
13.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
14.
Adjourn
On motion by COMMISSIONER PCT. 2, HECTOR PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 25th day of March, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 25, 2014.
Signed this 25th day of March 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 25th day of March, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 25, 2014.
Signed this 25th day of March 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy