SPECIAL MEETING - April 8, 2014
BE IT REMEMBERED, that on this 8th day of April A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING April 8, 2014 8:45 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Court were counted present.
All members of the Court were counted present.
2.
Pledge of Allegiance
Marely De La Cruz led the Court and Audience in reciting the Pledge of Allegiance.
Marely De La Cruz led the Court and Audience in reciting the Pledge of Allegiance.
3.
Prayer
Virginia Townsend led the Court and Audience in Prayer.
Virginia Townsend led the Court and Audience in Prayer.
4.
Approval of Consent Agenda
The Court moved to approve the Consent Agenda for the exception of Item 7.B to be pulled for discussion.
The Court moved to approve the Consent Agenda for the exception of Item 7.B to be pulled for discussion.
5.
Open Forum
Fern McClaugherty commented on the cost of living raise the Head Start Program is requesting.
Opal Billman stated she never received her share of the community property owed to her and she never received payment for it, either. She stated that she still owns it and she should get paid for it.
Yvonne Ramon commented on a news story that aired the prior evening stating that voters from San Angelo were registered as Hidalgo County voters. She researched where the information derived and will continue her fact-finding regarding this issue.
Fern McClaugherty commented on the cost of living raise the Head Start Program is requesting.
Opal Billman stated she never received her share of the community property owed to her and she never received payment for it, either. She stated that she still owns it and she should get paid for it.
Yvonne Ramon commented on a news story that aired the prior evening stating that voters from San Angelo were registered as Hidalgo County voters. She researched where the information derived and will continue her fact-finding regarding this issue.
6.
AI-43924
A. Appointment of Interim Constable, Pct. #4
Judge Garcia named the four candidates and are as follows: Deborah Marmolejo, Raul Ramos, Atanacio Gaytan, and Horaldo Sanchez.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Approval to set bond amount for Interim Constable, Pct. #4
Mr. Valde Guerra stated the bond would be set at the maximum amount of $1,500.00.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C. Approval of bond for Interim Constable, Pct. #4
This Item was voted on during Open Session. Commissioner Joseph Palacios was not present for the vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time, Mr. Atanacio "J.R." Gaitan was sworn in by the Honorable Judge Rudy Delgado.
Judge Garcia named the four candidates and are as follows: Deborah Marmolejo, Raul Ramos, Atanacio Gaytan, and Horaldo Sanchez.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Approval to set bond amount for Interim Constable, Pct. #4
Mr. Valde Guerra stated the bond would be set at the maximum amount of $1,500.00.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C. Approval of bond for Interim Constable, Pct. #4
This Item was voted on during Open Session. Commissioner Joseph Palacios was not present for the vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time, Mr. Atanacio "J.R." Gaitan was sworn in by the Honorable Judge Rudy Delgado.
Attachments:
7.
Constables:
A.
AI-43923
Constable Precinct No. 4:
1. Discussion, consideration, and approval to appoint the persons listed below as Deputy Constable by Constable ____________,Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011:
2. Discussion, consideration, and approval to appoint the persons listed below as Reserve Deputy Constable by Constable ____________,Constable Precinct 4 in accordance with Texas Local Government Code Section 86.012:
NO ACTION on Items 1 and 2.
1. Discussion, consideration, and approval to appoint the persons listed below as Deputy Constable by Constable ____________,Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011:
| Michael E. Anzaldua | Robert Lugo, Jr |
| David Trinidad Sanchez | Teodoro A. Lemus, Jr |
| Raul A. Salinas | David Garza, Jr |
| Carlos Gonzalez, Jr | Albert Allen Collins |
| Joaquin Vasquez | Romeo Pena, Jr |
| Martin Bradley Brown | Aaron L. Moreno |
| Armando Patlan | Horaldo Sanchez |
2. Discussion, consideration, and approval to appoint the persons listed below as Reserve Deputy Constable by Constable ____________,Constable Precinct 4 in accordance with Texas Local Government Code Section 86.012:
| William Blake Sutton | Robert Vela, Jr |
| Lee P. Foster | Dwight F. Yoder |
| Peter L. Palmer | Homer Garza |
| James Moon | Orlando Lopez |
NO ACTION on Items 1 and 2.
Attachments:
8.
Budget & Management - Sergio Cruz:
A.
AI-43859
Approval of Orders Authorizing The Issuance, Sale And Delivery Of Hidalgo County, Texas Limited Tax Refunding Bonds, Series 2014a (Tax-Exempt) And Hidalgo County, Texas Limited Tax Refunding Bonds, Series 2014b (Taxable) Pursuant To The Provisions Of Texas Government Code, Sections 1207 Et Seq.; Levying A Continuing Direct Annual Ad Valorem Tax; Authorizing The Refunding Of Certain Outstanding Obligations; Authorizing The Execution Of A Bond Purchase Contract; Approving An Official Statement, And Making Other Provisions Regarding Such Bonds And Matters Incident Thereto.
Commissioner Joseph Palacios stepped away from the meeting.
Commissioner Joseph Palacios stepped away from the meeting.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B.
Budget Appropriations:
1.
AI-43960
CO2002 (1332):
Approval of 2014 appropriation of funds in the amount of $4,872.24.
Approval of 2014 appropriation of funds in the amount of $4,872.24.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
2.
AI-43958
CO2004 (1334):
Approval of 2014 appropriation of funds in the amount of $48,111.95.
Approval of 2014 appropriation of funds in the amount of $48,111.95.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
9.
County Judge's Office:
A.
AI-43961
The City of Edinburg is requesting a letter of support for the City’s Transportation Study Model Project grant application being submitted to the U.S. Department of Transportation – Transportation Investment Generating Economic Recovery (TIGER) Planning Grant
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
NO ACTION taken on Items 1 and 2.
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
NO ACTION taken on Items 1 and 2.
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
Mr. Alex Palacios was present to give the court an update on the renovations.
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
NO ACTION on Items 2 and 3.
1) Renovations to Former Administration Building 1st and 2nd Floors
Mr. Alex Palacios was present to give the court an update on the renovations.
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
NO ACTION on Items 2 and 3.
Attachments:
C.
AI-43964
Facilities Management:
Requesting permission to expand/modify Pulmonary Clinic X-ray room and authority to obtain any necessary permits/documents (if applicable) and authorize Executive Officer to sign related documents
Requesting permission to expand/modify Pulmonary Clinic X-ray room and authority to obtain any necessary permits/documents (if applicable) and authorize Executive Officer to sign related documents
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
11.
District Courts:
A.
AI-43885
139th District Court (1100):
Requesting permission/approval of travel for Judge Bobby Flores to attend the "Judicial Symposium on the Economics and Law of Public Pension Reform" to be held in Charleston, South Carolina on April 27-29, 2014.
NO ACTION taken on this Item.
Requesting permission/approval of travel for Judge Bobby Flores to attend the "Judicial Symposium on the Economics and Law of Public Pension Reform" to be held in Charleston, South Carolina on April 27-29, 2014.
NO ACTION taken on this Item.
Attachments:
12.
Human Resources - Esther Cortez:
A.
AI-43944
Sheriff's Office/ Jail (1100):
1. Approval of the following personnel actions, effective 04/08/14:
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule(s).
NO ACTION taken on Items 1 - 3.
1. Approval of the following personnel actions, effective 04/08/14:
| Action | Position Title | Slot # | Dept. # | Current Budgeted Salary |
Proposed Budget Salary |
| Delete | Chief of Staff | 0370 | 280-001 | $ 77,250.00 | -0- |
| Delete | Administrative Assistant I | 0389 | 280-002 | $ 24,087.00 | -0- |
| Create | Chief Deputy | 0417 | 280-001 | -0- | $ 87,550.00 |
| Add Clothing Allowance | Chief Deputy | 0417 | 280-001 | -0- | $ 500.00 |
| Add Supplemental Pay | Chief Deputy | 0417 | 280-001 | -0- | $ 1,800.00 |
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule(s).
NO ACTION taken on Items 1 - 3.
Attachments:
13.
Sheriff's Office:
A.
AI-43759
Authorization and approval to accept the Grant Adjustment Notice in reference to Operation Stonegarden FY 2012 grant extension and authorization for County Judge, as authorized official, to sign (and initial) required documents.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
B.
AI-43779
1. Approval of Certification of Revenues by the County Auditor for the Sheriff’s Investigation Fund – HB 65 (Fund 1227).
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Approval to appropriate $316,000.00 from the unreserved fund balance in the Sheriff's Investigation Fund - HB 65 (Fund 1227).
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Approval to appropriate $316,000.00 from the unreserved fund balance in the Sheriff's Investigation Fund - HB 65 (Fund 1227).
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
C.
AI-43786
Requesting approval for reimbursement to Deputy Claudio Macias in the amount of $50.00.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
14.
Health & Human Services Department - Eddie Olivarez
A.
AI-43865
TDH T.B.ELIM (1293):
1. Requesting approval to accept the Tuberculosis Prevention and Control - Federal grant contract amendment #2014-001400-02. The purpose of this amendment to add a Progress Report to Section 15 of the Program Attachment. The effective date of this Amendment is 04/08/2014.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Requesting approval for County Judge to e-sign the TB/PC contract.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1. Requesting approval to accept the Tuberculosis Prevention and Control - Federal grant contract amendment #2014-001400-02. The purpose of this amendment to add a Progress Report to Section 15 of the Program Attachment. The effective date of this Amendment is 04/08/2014.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Requesting approval for County Judge to e-sign the TB/PC contract.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
B.
AI-43814
Pursuant to Texas Local Government Code section 157.903, requesting approval of indemnification in the amount of $20.00 for a counterfeit $20.00 bill received at a county clinic.
Attachments:
C.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
NO ACTION taken on this Item.
NO ACTION taken on this Item.
D.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
NO ACTION taken on this Item.
NO ACTION taken on this Item.
15.
IT Department - Renan Ramirez:
A.
AI-43789
PLANNING DEPARTMENT
Authorization and approval to swap mobile device numbers and change the names assigned to the equipment through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
Authorization and approval to swap mobile device numbers and change the names assigned to the equipment through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
| Description: | Employee Name: | Employee ID: | Current MDN: | Service Plan: | Change Employee Name to: | Change Employee ID to: | Change MDN to: |
| iPhone | Tomas J. Arredondo | 105899 | 956-483-5638 | Nationwide Talk & Txt & Data Unl. Anytime Mins. | Arturo A. Hernandez | 180181 | 956-515-6860 |
| cell phone | Arturo A. Hernandez | 180181 | 956-515-6860 | Nationwide Unl. Talk & Txt | Tomas J. Arredondo | 105899 | 956-483-5638 |
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0
Attachments:
16.
Urban County - Diana Serna:
A.
AI-43748
The Urban County Program on behalf of the City of San Juan is requesting approval and award of best and final negotiated contract with Halff Associates, Inc. in the amount of $ 29,000.00 utilizing CDBG FY (2013) Street Improvements funds ( Sioux Road Canal).
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
B.
AI-43819
On behalf of the City of Palmview, Urban County Program is requesting approval to reject the sole base bid and alternate bid submitted by Texas Cordia Construction of Edinburg, Texas for the City of Palmview Street Improvements project (Abram Road Bridge) UCP FY 25 (2012).
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
C.
AI-43776
1. Requesting acceptance and action to correct the base bid total from $55,047.29 to $55,042.76, due to the contractor’s mathematical error.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Urban County Program on behalf of the City of Mercedes is requesting consideration and action to award and enter into a construction contract with Saenz Utility Contractors, LTD for the 8” off-site sanitary sewer improvements safe room shelter located within the City of Mercedes. Total contract amount of $55,042.76 utilizing UCP - City of Mercedes FY 25 (2012) water/sewer improvement funds.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Urban County Program on behalf of the City of Mercedes is requesting consideration and action to award and enter into a construction contract with Saenz Utility Contractors, LTD for the 8” off-site sanitary sewer improvements safe room shelter located within the City of Mercedes. Total contract amount of $55,042.76 utilizing UCP - City of Mercedes FY 25 (2012) water/sewer improvement funds.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
D.
AI-43751
On behalf of the City of Edcouch, Urban County Program is requesting approval to reject the sole bid submitted by Prime Controls of Lewisville, TX for the UCP FY’s 24 & 25 (2011 & 2012) City of Edcouch Water/Sewer Improvements project (Water Treatment Plant).
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
17.
Elections Administration - Yvonne Ramon:
A.
AI-43762
Approval of Full Contract Services between Hidalgo County and the City of Elsa for their election to be held on May 10, 2014.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
B.
AI-43763
Approval of Full Contract Services between Hidalgo County and the Donna Independent School District for their election to be held on May 10, 2014.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
C.
AI-43765
Approval of Full Contract Services between Hidalgo County and the City of Mercedes for their election to be held on May 10, 2014.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
D.
AI-43764
Approval of Full Contract Services between Hidalgo County and the Donna Irrigation District, Hidalgo County Number One for their election to be held on May 10, 2014.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
18.
Head Start Program - Teresa Flores:
A.
AI-43752
Proclamation for Week of the Young Child
This Item was voted on after Open Forum; the entire Court being present.
Hilda Salinas read the Proclamation for the record.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR. , the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
This Item was voted on after Open Forum; the entire Court being present.
Hilda Salinas read the Proclamation for the record.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR. , the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
B.
AI-43747
Discussion/Approval of Supplemental Application for 2014 Funding Increase due to Cost of Living Adjustment(COLA) and Restoration of Sequestration Funds
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
19.
Precinct #2 - Comm. H. Palacios:
A.
AI-43770
Appointment of member to the Housing Authority Board.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval to reappoint Alberto Trevino.
Vote: 4 - 0
B.
AI-43903
Requesting approval to process the following invoice as a claim with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor.
| Vendor | Invoice No. | Amount |
| Texas Land Reclamation LLC | 11720 | $175.00 |
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
C.
AI-43951
Pct 2 ICA W/SJ&Alamo-Ridge C. Chvz-Alamo (1200):
Approval of appropriation of funds into Pct 2 ICA W/SJ& Alamo Ridge Road (Cesar Chavez-Alamo) Project in the amount of $180,000.00.
Approval of appropriation of funds into Pct 2 ICA W/SJ& Alamo Ridge Road (Cesar Chavez-Alamo) Project in the amount of $180,000.00.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
20.
Precinct #4 - Comm. J. Palacios:
A.
AI-43936
Approval to rename "G.I. Road" to "Capt. Ken Baker Road"
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
B.
AI-43919
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor.
| Vendor | Invoice # | Amount |
| Magic Valley Concrete | 140226 | $400.00 |
| Magic Valley Concrete | 141468 | $560.00 |
| Magic Valley Concrete | 141499 | $1,840.00 |
| Magic Valley Concrete | 142281 | $560.00 |
| Magic Valley Concrete | 142594 | $920.00 |
| Safety-Kleen System Inc. | 62783278 | $171.56 |
On motion by COMMISSIONER PCT. 2, HECTOR PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
21.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-43950
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 5 (with a estimated cost of $2,838.93) for construction materials testing Services for the, "Renovations to Former Administration Building" with L&G Engineering Laboratory, LLC, to provide engineer services to Hidalgo County. C-13-220-08-13
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
2.
AI-43577
LAW LIBRARY:
A. Requesting exemption form competitive bidding requirements under Texas Local Government Code 262.024 (a)(7) -"an item that can obtained from only one source";
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time, Commissioner Hector "Tito" Palacios stepped away from the meeting.
B. Approval of the Sole Source Declaration for "West Publishing Corporation -Thomson Reuters", to include the purchase of all future upgrades, software, maintenance-support and related services for the Hidalgo County-Law Library for: "Online Legal Research Services" with said declaration to remain in effect unless revoke by HCCC.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time, Commissioner Hector "Tito" Palacios stepped away from the meeting.
B. Approval of the Sole Source Declaration for "West Publishing Corporation -Thomson Reuters", to include the purchase of all future upgrades, software, maintenance-support and related services for the Hidalgo County-Law Library for: "Online Legal Research Services" with said declaration to remain in effect unless revoke by HCCC.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
3.
AI-43926
Acceptance and approval to award proposal received in the amount of $6,439.32 from Herrera and Hunt, Inc., awarded Job Order Contractor through County's participation with HCDE-Choice Facility Partners JOC contract No. JOC-09-040JC-07, for the project: Hidalgo County Facilities Management -"Storefront Doorway Installation at the Health Department".
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Commissioner Hector "Tito" Palacios joined the meeting.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Commissioner Hector "Tito" Palacios joined the meeting.
Attachments:
4.
AI-43935
Presentation of bids received for the purpose of award and approval of contract documents to multiple responsible vendors submitting the lowest and best bids (meeting all specifications and/or requirements) for: Rental and/or Purchase of Industrial Uniforms" for Hidalgo County-RFB:2014-013-02-05-SMA.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
5.
AI-43816
Presentation by Purchasing Department for acceptance, adoption, and approval of Hidalgo County Fixed Asset Policy & Procedures Manual for use by all applicable Elected Offices, Departments, Programs & Agencies.
NO ACTION taken on this Item.
NO ACTION taken on this Item.
Attachments:
6.
AI-43913
a. Acceptance and approval of an Amendment No. 2 to the AIA A101-2007 Standard Form of Agreement with D. Wilson Construction Company, for the "Remodel of Existing Old Administration Building (1st and 2nd Floor)," to remove the allowance schedules and re-direct to Betterment Allowance;
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval subject to legal review.
Vote: 4 - 0 - Unanimously
b. Requesting approval of clarifications to the following Construction Change Directives:
1. Change Directive No. 1 (approved CC 11/26/13) to be funded by allowance;
2. Change Directive No. 2 (CC 3/11/14-NOT APPROVED) thus null and void;
3. Change Directive No. 3 (CC 3/18/14) to be funded by either the allowances or Betterment Allowance;
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
c. Requesting approval of Change Order No. 1 (increase) in connection: "Repairs and Renovations-1st and 2nd Floor to the Former Administration Building," in the amount of $124,541.00 to awarded general contractor, D. Wilson Construction, Inc., and as recommended by project architect, Alcocer Garcia Associates with concurrence by construction manager, Prodigy, including authority for County Judge to execute document;
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval subject to legal review.
Vote: 4 - 0 - Unanimously
b. Requesting approval of clarifications to the following Construction Change Directives:
1. Change Directive No. 1 (approved CC 11/26/13) to be funded by allowance;
2. Change Directive No. 2 (CC 3/11/14-NOT APPROVED) thus null and void;
3. Change Directive No. 3 (CC 3/18/14) to be funded by either the allowances or Betterment Allowance;
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
c. Requesting approval of Change Order No. 1 (increase) in connection: "Repairs and Renovations-1st and 2nd Floor to the Former Administration Building," in the amount of $124,541.00 to awarded general contractor, D. Wilson Construction, Inc., and as recommended by project architect, Alcocer Garcia Associates with concurrence by construction manager, Prodigy, including authority for County Judge to execute document;
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
d. Approval of Request for Payment-Application No. 5 in the amount of $491,913.80 from D. Wilson Construction Co. awarded contractor for the, "Repairs and Renovations-1st and 2nd Floors to the Former Administration Building", and as certified for payment by project architect, Alcocer Garcia Associates, Inc. and reviewed & initialed by construction manager, Prodigy C-12-029-10-23.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B.
Pct. 1
1.
AI-43820
Acceptance and approval to purchase One (1) New 2015 Cat Model CT660 Brush Truck with standard equipment through Hidalgo County's membership/participation with National Joint Powers Alliance (NJPA) awarded Contract #060311-CAT in the amount of $123,616.26 through assigned requisition #254466.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
C.
Pct. 2
1.
AI-43890
a. Acceptance and approval to execute an "On Call" professional engineering services contract with R. Gutierrez Engineering Corporation for, "Various Projects" for Precinct No. 2 as approved for negotiations on CC03/05/14.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES , the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
b. Acceptance and approval of Work Authorization #1 (with an estimated cost of $2,800.00) as submitted by R. Gutierrez Engineering Corporation for Pct 2 Equipment & Maintenance Facility, through Contract No. C-14-085-04-08.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
22.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER PCT. 2, HECTOR PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-43897
Claim of Arnold Ramirez
D.
AI-43962
Civil Action No. 7:13-CV-00496; Adriana Mora as Next Friend of Brian Mora Valadez, incapacitated v. Hidalgo County, Texas
NO ACTION on Items 22.A - 22.D.
NO ACTION on Items 22.A - 22.D.
23.
Open Session:
A.
Real Estate Acquisition and appropriation for same
NO ACTION taken on this Item.
NO ACTION taken on this Item.
B.
Pending and/or potential litigation
NO ACTION taken on this Item.
NO ACTION taken on this Item.
C.
AI-43899
Claim of Arnold Ramirez
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT.3, JOE M. FLORES , the Court made a UNANIMOUS vote of approval to continue being facilitated by Josephine Ramirez at the District Attorney's Office.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT.3, JOE M. FLORES , the Court made a UNANIMOUS vote of approval to continue being facilitated by Josephine Ramirez at the District Attorney's Office.
Vote: 4 - 0 - Unanimously
D.
AI-43963
Civil Action No. 7:13-CV-00496; Adriana Mora as Next Friend of Brian Mora Valadez, incapacitated v. Hidalgo County, Texas
Proceed as Directed.
Proceed as Directed.
24.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
25.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
26.
Adjourn
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 8th day of April, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 8, 2014.
Signed this 8th day of April 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 8th day of April, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 8, 2014.
Signed this 8th day of April 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy