SPECIAL MEETING - April 8, 2014
BE IT REMEMBERED, that on this 8th day of April A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT April 8, 2014 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval for the exception of Item 7.B to be pulled for discussion.
Vote: 5 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2014 Intradepartmental transfers:
A.
AI-43868
2014 - D.B.M. Workers' Comp Division (2202)
Attachments:
B.
AI-43943
2014 - I. T. Department / Info Tech Dept (1100)
Attachments:
C.
AI-43952
2014 - Pct. #2 Rd Maint (1200)
Attachments:
D.
AI-43953
2014 - Pct. #2 / CW Mech Shop (1200)
Attachments:
E.
AI-43902
2014 - Pct. #2 CRC Alamo (1100)
Attachments:
F.
AI-43906
2014 - Pct. #2 Adm. (1200)
Attachments:
G.
AI-43941
2014 - Pct #3 Rd.Maint. (1200)
Attachments:
H.
AI-43869
2014 - Pct. #3 BCAP (1312)
Attachments:
I.
AI-43821
2014 - C.C.L. 3 Probate Court (1243)
Attachments:
J.
AI-43784
2014 - 206th District Court (1100)
Attachments:
K.
AI-43800
2014 - District Clerk (1100)
Attachments:
L.
AI-43758
2014 - Jail / Adult Detention Facility (1100)
Attachments:
M.
AI-43815
2014 - Health & Human Services Dept. (1100)
Attachments:
N.
AI-43823
2014 - Health & Human Services Dept. / Clinics (1100)
Attachments:
O.
AI-43908
2014 - Health & Human Services Dept. - PPCPS / BDS (1293)
Attachments:
P.
AI-43909
2014 - Health & Human Services Dept. / H.D. Adm (1293)
Attachments:
Q.
AI-43766
2014 - Constable Pct. #2 (1100)
Attachments:
R.
AI-43745
2014 - 92nd District Court (1100)
Attachments:
S.
AI-43920
2014 - Facilities Management (1100)
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-43931
Planning Dept (1100): Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Planning Dept in the total amount of $8,717.66.
Attachments:
B.
AI-43782
BCAP (1312):
Approval of 2014 interdepartmental transfer from various programs to various contingency programs, in the total amount of $1,233,997.26.
Approval of 2014 interdepartmental transfer from various programs to various contingency programs, in the total amount of $1,233,997.26.
C.
AI-43852
Pct. 1 Sanitation (1100):
Approval of 2014 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1 Sanitation in the amount of $6,348.82 for equipment & vehicle repair & maintenance expenditures.
Approval of 2014 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1 Sanitation in the amount of $6,348.82 for equipment & vehicle repair & maintenance expenditures.
Attachments:
D.
AI-43867
Pct.3 BCAP (1312):
Approval of 2014 interdepartmental transfer from BCAP Ramirez II Subdivision program no.588 to BCAP Ramirez III Subdivision, program no.589, in the total amount of $3,818.80.
Approval of 2014 interdepartmental transfer from BCAP Ramirez II Subdivision program no.588 to BCAP Ramirez III Subdivision, program no.589, in the total amount of $3,818.80.
Attachments:
E.
AI-43939
Pct. 4 (1100):
Approval of 2014 interdepartmental transfer from Parks (Program 009) to Linn-San Manuel Beautification (Program 141) in the amount of $9,860.60 to fund project expenditures.
Approval of 2014 interdepartmental transfer from Parks (Program 009) to Linn-San Manuel Beautification (Program 141) in the amount of $9,860.60 to fund project expenditures.
Attachments:
4.
Planning Department:
A.
AI-43892
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Executive Officer - Valde Guerra:
A.
AI-43895
Right of Way:
North Alamo Water Supply: Benjamin Sanchez
* 12" bore 1,275 feet South of the centerline of Mile 17 North will bore 83rd Street from east to west.
North Alamo Water Supply: Benjamin Sanchez
* 12" bore 1,275 feet South of the centerline of Mile 17 North will bore 83rd Street from east to west.
Attachments:
B.
AI-43930
Right of Way:
Sharyland Water Supply Corporation:
* Road Crossing (Bore): A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 82 ft. East of the intersection of 7 Mile line and FM 494.
Sharyland Water Supply Corporation:
* Road Crossing (Bore): A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 82 ft. East of the intersection of 7 Mile line and FM 494.
Attachments:
6.
Tax Refunds:
A.
AI-43871
| Account Number | Payer | Amount |
| B4350.00.003.0000.01 | MELHART JIM | $4,463.15 |
| P7050.00.000.03A3.00 | SC & AD LP | $6,454.85 |
| T2650.99.000.001A.00 | ECHOSTAR BROADCASTING CORP | $3,037.95 |
| T6400.03.000.000A.00 | NATIONAL TAX SEARCH LLC | $22,401.90 |
| V0514.01.000.0018.00 | CORELOGIC | $6,003.07 |
| W3800.00.123.0000.00 | JONES GALLIGAN, KEY & LOZANO LLP | $3,882.73 |
Attachments:
B.
AI-43872
| Account Number | Payer | Amount |
| C7883.02.000.0004.00 | WEINGARTEN LAS TIENDAS JV | $7,515.61 |
| C7883.02.000.0004.00 | WEINGARTEN LAS TIENDAS JV | $17,348.69 |
| C7883.02.000.0004.01 | WEINGARTEN LAS TIENDAS JV | $6,952.96 |
| C7883.02.000.0004.01 | WEINGARTEN LAS TIENDAS JV | $18,090.26 |
| E8762.81.160.7100.00 | COATES ENERGY TRUST C/O COATES ENERGY INT LTD | $12,418.56 |
| N2800.00.000.0041.00 | GREATER MCALLEN ASSOC OF REALTORS | $2,656.66 |
| R3860.00.000.0006.00 | WEINGARTEN LAS TIENDAS JV | $3,926.25 |
| R3860.00.000.0006.00 | WEINGARTEN NOLANA JV | $28,040.71 |
| R3860.00.000.0009.00 | WEINGARTEN LAS TIENDAS JV | $3,071.10 |
| R3860.00.000.0009.00 | WEINGARTEN NOLANA JV | $15,279.82 |
Attachments:
7.
Membership Dues:
A.
AI-43898
Sheriff's Office:
Requesting approval of purchase order 706841 for payment of 2014 membership dues to the International Association for Property and Evidence, Inc. for Evidence Technician Robert Moreno Jr. in the amount of $50.00.
Requesting approval of purchase order 706841 for payment of 2014 membership dues to the International Association for Property and Evidence, Inc. for Evidence Technician Robert Moreno Jr. in the amount of $50.00.
Attachments:
B.
AI-43790
Purchasing Dept. (1100):
Requesting approval to pay membership dues to Universal Public Procurement Certification Council $950.00 for Hidalgo County through Martha L. Salazar, Purchasing Agent with authority for the County Treasurer to issue the check after review, audit and processing procedures are completed. (Req. 249087)
Mrs. Marty Salazar informed the court that the invoice has not been received; therefore, not attached to the agenda. She stated funding is in place and recommends approval.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Requesting approval to pay membership dues to Universal Public Procurement Certification Council $950.00 for Hidalgo County through Martha L. Salazar, Purchasing Agent with authority for the County Treasurer to issue the check after review, audit and processing procedures are completed. (Req. 249087)
Mrs. Marty Salazar informed the court that the invoice has not been received; therefore, not attached to the agenda. She stated funding is in place and recommends approval.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
C.
AI-43956
County Commissioners (1100):
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
| Vendor | Amount | Year | Acct.# | Req.# |
| County Judges & Comm. Assoc. of Texas | $2,100.00 | 2014 | 4-1100-413-30-125-004-0-810 | 254693 |
8.
Budget & Management:
A.
AI-43945
Self-Insured 2202:
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 03/16-31/2014 in the amount of $59,603.92 and requesting approval of wire transfer
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 03/16-31/2014 in the amount of $59,603.92 and requesting approval of wire transfer
Attachments:
B.
AI-43656
1. Approval of reimbursement in the amount of $587,287.73 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 03/15/14 to 03/28/14.
2. Approval of wire transfer to cover claims paid.
| 03/15-21/14 | $255,441.28 |
| 03/22-28/14 | $331,846.45 |
| TOTAL | $587,287.73 |
2. Approval of wire transfer to cover claims paid.
Attachments:
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-43949
Approval of the following requisitions listed for operating expenditures exceeding $1,500:
| Program | Requisition No. | Vendor | Amount | Item |
| San Juan CRC | 254326 | Delta Specialties Supply | $3,220.54 | Lettering for Monument |
| Parks | 254472 | The Playwell Group, Inc | $2,164.11 | Playground Equipment for San Juan Park |
| Parks | 254156 | The Playwell Group, Inc | $3,812.45 | Materials for Playground Equip for San Juan Park |
| CW Mech Shop | 253884 | Fleet Safety Equipment, Inc | $2,076.00 | Safety Lights for CW Shop Unit |
| CW Mech Shop | 253888 | Fleet Safety Equipment, Inc. | $3,588.40 | Safety Lights for CW Shop Unit |
| CW Mech Shop | 253887 | Fleet Safety Equipment, Inc. | $2,352.60 | Safety Lights for CW Shop Unit |
| CW Mech Shop | 254861 | Burton Auto Supply | $10,814.46 | Crimper |
| CW Mech Shop | 253883 | Fleet Safety Equipment, Inc. | $1,654.60 | Safety Lights for CW Shop Unit |
| Alamo CRC | 254674 | Canon Financial Services, Inc. | $1,835.24 | Lease for Copier |
| Road Administration | 254697 | Canon Financial Services, Inc. | $2,599.34 | Lease for Copier |
| Road Administration | 251488 | Dell Marketing L.P. | $9,605.47 | Server for Pct 2 Multipurpose Complex |
| Road Maintenance | 253864 | Fleet Safety Equipment, Inc. | $2,030.80 | Safety Lights for Precinct Unit |
| Road Maintenance | 254155 | Tire Center, LLC | $1,960.00 | Tires |
Attachments:
B.
AI-43626
Acceptance and approval of request for payment of Invoice #5242 in the amount of $4,185.00 as submitted by Guzman & Munoz Engineering amid Work Authorization No. 1 under Contract #C-11-202-08-09-PO#665966 for Phase 3-Services during Bidding and Construction in connection to the Design and Construction of a New Constable Building-Precinct #1.
Attachments:
C.
AI-43914
Requesting Authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice and draft contract etc.) as attached hereto for H. C. Sheriff's Office "Expansion of Professional Physician Services for Inmates" for RFQ No. 2014-111.
Attachments:
D.
AI-43896
Acceptance and approval of Change Order No. 4 to relocate an existing fire alarm panel and an extension of eight (8) additional calendar days at no additional dollars, clarification on credit for annunciator equipment in the amount of -$1,240.00 should be reflected on Change Order No. 3 to Contract No. C-13-258-10-15 with Herrera & Hunt, Inc. as reviewed/approved by the engineer of record, Halff Associates, Inc. for: Hidalgo County Sheriff's Office -Facility Modifications to Incorporate Motorola and 911 Equipment Project" with authority for County Judge, or Court Member to execute document.
E.
AI-43178
Constable Pct. 2:
Requesting authority to enter into a new 48-month (capital) lease copier agreement for a Ricoh Aficio MPC4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA, INC. contract DIR-SDD-1674 through Requisition #252326 in the amount of $119.12/month-equipment, B/W impressions @ $10.35/month-service with a total of $129.47/month, effective upon approval.
Requesting authority to enter into a new 48-month (capital) lease copier agreement for a Ricoh Aficio MPC4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA, INC. contract DIR-SDD-1674 through Requisition #252326 in the amount of $119.12/month-equipment, B/W impressions @ $10.35/month-service with a total of $129.47/month, effective upon approval.
Attachments:
F.
AI-43768
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice , draft requirement agreement etc.) as attached hereto for: Hidalgo County- Purchase of Uniforms and/or Accessories"- Bid No.: 2014-052-SMA including the re-advertisement of project in the event no bid responses are received and/or are rejected and project is still required.
Attachments:
G.
AI-43858
Acceptance and approval of request for payment of the following invoices as submitted by TEDSI Infrastructure Group for Professional Engineering services amid Work Authorization No. 2-Contract #C-08-227-02-09 (Mile 6W-Mile 9 to Mile 11):
| Invoice# | Date: | Amount: |
| 20131780 | November 1,2013 to December 31,2013 | $ 112,140.73 |
| 20141825 | January 1,2014 to January 31,2014 | $ 139,642.72 |
| 20141843 | February 1,2014 to Febuary 28, 2014 | $ 48,314.01 |
H.
AI-43839
Approval of payment for Invoices: 20141825-B in the amount of $5,110.00 & 20141845 in the amount of $59,264.50 respectively submitted for professional services rendered by TEDSI Infrastructure Group, contract C-12-119-07-31 (WA# 3) for the Dicker Road Project.
Attachments:
I.
AI-43835
Acceptance and approval of request for payment of Invoice #20141842 in the amount of $4,800.00-Work Authorization #3 as submitted by TEDSI Infrastructure Group for Professional Engineering services from February 01, 2014 to February 28, 2014-Contract #C-08-226-09-30-PO#695933 (Mile 2W from US 83 to Mile 12N).
Attachments:
J.
AI-43799
1. Acceptance and approval of invoice no. 18 in the amount $3,923.69 submitted by Alcocer Garcia Associates, Inc., contracted architect for the, "Remodel of Existing Old Administration Building (1st & 2nd floors)"- C-08-131-08-07.
2. Acceptance and approval of Invoice No. 3-Reimbursable in the amount of $199.50 submitted by Alcocer Garcia Associates, Inc., contracted architect for the, "Remodel of Existing Old Administration Building (1st & 2nd floors)"- C-08-131-08-07.
2. Acceptance and approval of Invoice No. 3-Reimbursable in the amount of $199.50 submitted by Alcocer Garcia Associates, Inc., contracted architect for the, "Remodel of Existing Old Administration Building (1st & 2nd floors)"- C-08-131-08-07.
Attachments:
K.
AI-43795
Acceptance and approval of Invoice #14034-$3,069.00 from Javier Hinojosa Engineering, contracted engineer for "Paving Improvement for Marisol St., Ojo De Agua St. Regency Acres St."
Attachments:
L.
AI-43731
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Tax Office-"Printing & Mailing of 2014 Tax Statements-Tax Rolls and Envelopes" RFB No.: 2014-068-MEG, including the re-advertising of project in the event no bid responses are received and/or are rejected and project is still required.
M.
AI-43772
Add the following fuel card drivers :
1. Facilities Management - Drivers only
2. Executive Office - Drivers Only
3. Fire Marshal - Drivers only
4. Sheriff's Office - Driver only
5. Purchasing Department- Driver only
1. Facilities Management - Drivers only
2. Executive Office - Drivers Only
3. Fire Marshal - Drivers only
4. Sheriff's Office - Driver only
5. Purchasing Department- Driver only
Attachments:
N.
AI-43946
Add and/or Delete Fuel Card Users for the following:
1. Sheriff's Office - delete fuel card users
2. Sheriff's Office- add fuel card users
3. Constable Pct No. 4 - Delete fuel card user
1. Sheriff's Office - delete fuel card users
2. Sheriff's Office- add fuel card users
3. Constable Pct No. 4 - Delete fuel card user
Attachments:
O.
AI-43927
Add fuel card user
1. Head Start - driver only
1. Head Start - driver only
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 8th day of April, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 8, 2014.
Signed this 8th day of April 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 8th day of April, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 8, 2014.
Signed this 8th day of April 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy