SPECIAL MEETING - April 15, 2014
BE IT REMEMBERED, that on this 15th day of April A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT April 15, 2014 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES , the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Joseph Palacios was not present for the vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
A.
AI-44062
2014 - Elections Dept. (1283)
Attachments:
B.
AI-44056
2014 - Texas A&M AgriLife Extension Service (1100)
Attachments:
C.
AI-44058
2014 - Executive Office (1100)
Attachments:
D.
AI-44050
2014 - Tax Office (1100)
Attachments:
E.
AI-44012
2014 - Sheriff's Office Federal Sharing - U.S. Department of Justice (Fund 1229)
Attachments:
F.
AI-43916
2014 - Health & Human Services Dept. / T.B. Control (1293)
Attachments:
G.
AI-43878
2014 - Health & Human Services Dept. / H.D. Adm. (1293)
Attachments:
H.
AI-43874
2014 - Operation Stonegarden FY 2012 - City of Edinburg (1284)
I.
AI-43970
2014 - Pct. #1 Admin. (1200)
Attachments:
J.
AI-43968
2014 - Pct. #1 Rd. Maint. (1200)
Attachments:
K.
AI-44067
2014 - Pct. #2 / CW Mech Shop (1200)
Attachments:
L.
AI-44066
2014 - Pct #2 Parks (1100)
Attachments:
M.
AI-43942
2014 - Pct. #4 Rd. Maint (1200)
Attachments:
N.
AI-43881
2014 - Planning Dept. (1100)
Attachments:
O.
AI-43911
2014 - County Clerk (1100)
Attachments:
P.
AI-43901
2014 - Constable Pct. #2 (1100)
Attachments:
Q.
AI-43884
2014 - Constable Pct. 3 LBSP (1284)
Attachments:
R.
AI-44070
2014 - Constable Pct. #4 (1100)
Attachments:
S.
AI-43988
2014 - WIC (1292)
T.
AI-43870
2014 - IT Countywide (1100)
Attachments:
U.
AI-43955
2014 - 449th District Court (1100)
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-44064
BCAP Pct.4 (1312):
Approval of 2013 interdepartmental transfer from BCAP Contingency Road program no.000 to BCAP Hoehn Drive, program no.329, in the total amount of $19,572.11.
Approval of 2013 interdepartmental transfer from BCAP Contingency Road program no.000 to BCAP Hoehn Drive, program no.329, in the total amount of $19,572.11.
Attachments:
B.
AI-43917
DBM-Budget Div (1100):
Approval of 2014 interdepartmental transfer from Co. Wide Adm-Contingency to DBM - Budget Division in the amount of $7,546.00 to fund remodeling of front lobby.
Approval of 2014 interdepartmental transfer from Co. Wide Adm-Contingency to DBM - Budget Division in the amount of $7,546.00 to fund remodeling of front lobby.
Attachments:
C.
AI-44006
Pct.1 R&B (1200):
Approval of 2014 interdeparmental transfer within R&B Fund 1200 from program (052) to program (005) in the amount of $60,000.00.
Approval of 2014 interdeparmental transfer within R&B Fund 1200 from program (052) to program (005) in the amount of $60,000.00.
Attachments:
D.
AI-43967
Pct.1 R&B (1200):
Approval of 2014 interdepartmental transfer within R&B Fund 1200 from program (052) to program (004) in the amount of $18,000.00.
Approval of 2014 interdepartmental transfer within R&B Fund 1200 from program (052) to program (004) in the amount of $18,000.00.
Attachments:
4.
Interfund transfers:
A.
AI-43864
Approval of 2014 interfund transfer from HIDTA Task Force (Fund 1252) to Constable Pct. 3 (Fund 1257) in the amount of $ 10,000.
Attachments:
B.
AI-44034
Precinct No.3 TxDOT (1315):
Approval of 2014 interfund transfer from CO's 1336 (prog 051) to TxDOT project (prog 071) in the total amount of $45,001.77
Approval of 2014 interfund transfer from CO's 1336 (prog 051) to TxDOT project (prog 071) in the total amount of $45,001.77
Attachments:
5.
Planning Department:
A.
AI-44017
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
6.
Executive Officer - Valde Guerra:
A.
AI-43992
Approval of 457 plan hardship withdrawal request for employee #034339
Attachments:
7.
Membership Dues:
A.
AI-43929
County Clerk's Office (1100):
1. Approval to pay the 2014 Governmental Collectors Association of Texas (GCAT) Membership renewal fees in the total amount of $450.00 ($50 each) for the following individuals, with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
2. Arturo Guajardo Jr. County Clerk, Annette Muñiz Chief Deputy, Noe Lopez Jr. Office Manager, Juan A. Perez Collections Supervisor, Jason Rohr Collections Analyst, Sylvia Gallegos Collections Enforcement Officer, Sylvia Reyes Collections Enforcement Officer, Arcy Morales Collections Enforcement Officer & Adrian Serna Collections Enforcement Officer
1. Approval to pay the 2014 Governmental Collectors Association of Texas (GCAT) Membership renewal fees in the total amount of $450.00 ($50 each) for the following individuals, with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
2. Arturo Guajardo Jr. County Clerk, Annette Muñiz Chief Deputy, Noe Lopez Jr. Office Manager, Juan A. Perez Collections Supervisor, Jason Rohr Collections Analyst, Sylvia Gallegos Collections Enforcement Officer, Sylvia Reyes Collections Enforcement Officer, Arcy Morales Collections Enforcement Officer & Adrian Serna Collections Enforcement Officer
Attachments:
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-44051
Acceptance and approval of the continuation of PC Software Agreement (reviewed and approved by legal as to form) between Gilbarco Inc. and Hidalgo County Sheriff's Office for the provision of software/maintenance support services of the PC1000 Equipment (0099034) Fuel Management Monitoring System (in place since 2004) so as to allow the Sheriff's Office in providing efficient accurate fuel reports including the continuation of services through the life term of the monitoring system in place by the Sheriff's Office to include the annual payment for term 2014-2015 and thereafter annually.
Attachments:
B.
AI-44011
1. Requesting approval of payment for invoice # 11324781 in the amount of $38,557.50 submitted by L&G Consulting Engineers in connection to C-13-336-12-10 (PO# 703928) for the FM 1925 (Phase II) project.
2. Requesting approval of payment for invoice # 11324775 in the amount of $15,785.00 submitted by L&G Consulting Engineers in connection to C-13-178-08-20 (PO# 696996) for the FM 2220 Ware Rd. project.
3. Requesting approval of payment for invoice # 11324776 in the amount of $99,271.90 submitted by L&G Consulting Engineers
in connection to C-12-126-10-16 (PO# 700265) for the 10th Street Extension project.
2. Requesting approval of payment for invoice # 11324775 in the amount of $15,785.00 submitted by L&G Consulting Engineers in connection to C-13-178-08-20 (PO# 696996) for the FM 2220 Ware Rd. project.
3. Requesting approval of payment for invoice # 11324776 in the amount of $99,271.90 submitted by L&G Consulting Engineers
in connection to C-12-126-10-16 (PO# 700265) for the 10th Street Extension project.
C.
AI-44032
Acceptance and approval to continue to utilize through the Texas Procurement and Support Service (TPASS) with the "Council on Government Cooperative's awarded vendor "U.S. Bank National Association" for the Retail Fuel Card and Related Services for emergency situations and/or travel outside the County by Hidalgo County through Contract #946-C1 (County Contract #C-12-158-06-05) with the new renewal term effective May 1, 2014 through April 30, 2015 as notified by the Council on Competitive Government.
Attachments:
D.
AI-43652
Acceptance and approval of request for payment of Invoice #20141825-F in the amount of $4,800.00-Work Authorization No. 3 as submitted by TEDSI Infrastructure Group for Professional Engineering services from January 1, 2014 to January 31, 2014-Contract #C-08-226-09-30-PO#695933.
Attachments:
E.
AI-43855
CONSTABLE Pct. #1:
Notification for clarification purposes of the new assigned purchase order #707013 with Holchemont, LTD as the general contractor-"Contract #C-12-028-07-24-CONSTRUCTION OF A NEW CONSTABLE BUILDING PRECINCT ONE" for Change Order Nos. 004 (CC 12/20/13-AI#42269) & Change Order No. 005 (CC 03/11/13-AI#43416) since original PO#680750 was liquidated due to HCCC acceptance of the Certificate of Substantial Completion on December 20, 2013.
Notification for clarification purposes of the new assigned purchase order #707013 with Holchemont, LTD as the general contractor-"Contract #C-12-028-07-24-CONSTRUCTION OF A NEW CONSTABLE BUILDING PRECINCT ONE" for Change Order Nos. 004 (CC 12/20/13-AI#42269) & Change Order No. 005 (CC 03/11/13-AI#43416) since original PO#680750 was liquidated due to HCCC acceptance of the Certificate of Substantial Completion on December 20, 2013.
Attachments:
F.
AI-43873
Requesting approval of payment for Invoice #2014-0045 (reimbursable) in the amount of $171.53 submitted by contracted architect, ERO Architects in connection with, " Pct. 2 Equipment & Maintenance Facility "C-13-096-07-09.
Attachments:
G.
AI-43879
Approval for Hidalgo County to exercise the last year extension option (as provided under the current contract) for "Roadway Light Fixtures and Equipment" for Hidalgo County Precincts No. 1 & No. 3, under the same rates, terms and conditions with Lumatec Lighting Service. (C-13-014-04-09)
Attachments:
H.
AI-43966
Requesting acceptance and approval of Supplemental Agreement No. 1 to Work Authorization No. 1 submitted by HALFF ASSOCIATES, INC., in the (amount of $ 3,535.00, with revised total cost amount $ 50,535.00) for the purposes of "engineering services" on the on-going Project: Electrical, Mechanical, and Structural Engineering design for Modifications to incorporate Motorola and 911 Equipment at the Hidalgo County Sheriff's Office, in connection to agreement# C-13-044-03-20 for the purposes of: "Building Repairs, Renovations and/or Alterations to County Owned Buildings” located within Precinct No. 4 (on an as needed basis).
Attachments:
I.
AI-43907
Acceptance & approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324774- $24,031.25 for "FM 494-Shary Road Project";
2. Invoice No. 11324777- $41,410.00 for "Mile 3";
3. Invoice No. 11324779- $ 459.55 for "Tom Gill/Liberty Rd Project";
4. Invoice No. 11324782- $96,117.00 for "Liberty Road Project";
5. Invoice No. 11324788- $ 4,346.00 for "La Homa ROW";
6. Invoice No. 11324790- $16,200.00 for "Mile 2 North-Inspiration to Moorefield Rd";
7. Invoice No. 11324791- $10,798.60 for "Mile 2-Moorfield Rd West to SH364"
1. Invoice No. 11324774- $24,031.25 for "FM 494-Shary Road Project";
2. Invoice No. 11324777- $41,410.00 for "Mile 3";
3. Invoice No. 11324779- $ 459.55 for "Tom Gill/Liberty Rd Project";
4. Invoice No. 11324782- $96,117.00 for "Liberty Road Project";
5. Invoice No. 11324788- $ 4,346.00 for "La Homa ROW";
6. Invoice No. 11324790- $16,200.00 for "Mile 2 North-Inspiration to Moorefield Rd";
7. Invoice No. 11324791- $10,798.60 for "Mile 2-Moorfield Rd West to SH364"
Attachments:
J.
AI-43894
Requesting approval to exercise the option to renew/extend the first of two (2), one (1) year terms as stipulated and provided in the contract under the same rates, terms and conditions for "Flexible Base Material (Crushed Caliche)" for Hidalgo County Precincts No. 1, 2 and 4 with Martin Marietta (C-13-018-04-30) and Precincts 1 & 3 with Frontera Materials (C-13-018a-04-30).
Attachments:
K.
AI-43888
Requesting authority to purchase staff portraits (8) 8"x10" at $25.00/each, (2) 5"x7" at $25.00/sheet, (1) CD of Images at $50.00 plus a portrait sitting fee of $35.00/each with Treviño's Digital Photography, Inc. through requisition #253789.
Attachments:
L.
AI-43993
Accepance and approval of the sixty (60) grace period extension as provided under Section III of Contract#C-10-343-05-10 with First Southwest Company for the provision of "Financial Services-Hidalgo County" with same rates, terms and conditions so as to have no lapse in services while evaluation and procurement process is completed.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 15th day of April, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 15, 2014.
Signed this 15th day of April 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 15th day of April, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 15, 2014.
Signed this 15th day of April 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy