SPECIAL MEETING - April 22, 2014
BE IT REMEMBERED, that on this 22nd day of April A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING April 22, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Court were counted present for the exception of Commissioner Joe Flores.
All members of the Court were counted present for the exception of Commissioner Joe Flores.
2.
Pledge of Allegiance
Judge Garcia led the Court and Audience in reciting the Pledge of Allegiance.
Judge Garcia led the Court and Audience in reciting the Pledge of Allegiance.
3.
Prayer
Virginia Townsend led the Court and Audience in Prayer.
Virginia Townsend led the Court and Audience in Prayer.
4.
Approval of Consent Agenda
The Court moved to approve the Consent Agenda for the exception of Items 5.A, 8.E, & 8.F to be pulled for discussion.
The Court moved to approve the Consent Agenda for the exception of Items 5.A, 8.E, & 8.F to be pulled for discussion.
5.
Open Forum
Opal Billman stated her divorce case was to be dismissed after her husband’s death, but was not. She stated the community property does not belong to the court and may not appoint a manager. She stated she has been held in false imprisonment for 17 years.
Jaime Munoz commented on the election contest. He stated that from the depositions taken, there is no evidence of wrong-doing and does not understand why the election process is being held up.
Eva Garcia, “LUPE” member, wanted to thank Commissioner Joseph Palacios for all that he has done in her colonia.
Virginia Townsend stated she was disappointed with the plans for the new courthouse.
Fern McClaugherty informed the court of signage that are placed in certain locations and never see results. She also asked about the situation where a judge is asking for reimbursement for training when they aren’t going to run for office again. She questioned background checks, policies on vendors, and persons appointed for committees.
Ramiro Trevino stated that the Commissioners’ Court should keep tabs on elected officials. He stated all the red flags were there in regards to the Sheriff’s Department and also commented on the election issues.
Opal Billman stated her divorce case was to be dismissed after her husband’s death, but was not. She stated the community property does not belong to the court and may not appoint a manager. She stated she has been held in false imprisonment for 17 years.
Jaime Munoz commented on the election contest. He stated that from the depositions taken, there is no evidence of wrong-doing and does not understand why the election process is being held up.
Eva Garcia, “LUPE” member, wanted to thank Commissioner Joseph Palacios for all that he has done in her colonia.
Virginia Townsend stated she was disappointed with the plans for the new courthouse.
Fern McClaugherty informed the court of signage that are placed in certain locations and never see results. She also asked about the situation where a judge is asking for reimbursement for training when they aren’t going to run for office again. She questioned background checks, policies on vendors, and persons appointed for committees.
Ramiro Trevino stated that the Commissioners’ Court should keep tabs on elected officials. He stated all the red flags were there in regards to the Sheriff’s Department and also commented on the election issues.
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
NO ACTION taken on Items 1 and 2.
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
NO ACTION taken on Items 1 and 2.
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
Alex Palacios, Prodigy, updated the court with a brief presentation on the status of the project.
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
NO ACTION on Items 2 and 3.
1) Renovations to Former Administration Building 1st and 2nd Floors
Alex Palacios, Prodigy, updated the court with a brief presentation on the status of the project.
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
NO ACTION on Items 2 and 3.
Attachments:
7.
Justices of the Peace:
A.
AI-44105
J.P. Pct. #2, Pl. 2 - Rosa Trevino:
Requesting approval to reimburse JP Rosa Trevino, in accordance with Elected Official Exiting Policy procedures, the amount of $ 598.21 for travel expenses incurred while attending training seminar in San Antonio, Texas on March 23-26, 2014
Mr. Rey Eufracio, County Auditor, stated that due to policy, this item should not be paid. The expenditures need to be approved prior to the travel and this was not done. Mr. Valde Guerra explained that there was no malintent by Judge Trevino and that there is enough money in their budget to reimburse her.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Requesting approval to reimburse JP Rosa Trevino, in accordance with Elected Official Exiting Policy procedures, the amount of $ 598.21 for travel expenses incurred while attending training seminar in San Antonio, Texas on March 23-26, 2014
Mr. Rey Eufracio, County Auditor, stated that due to policy, this item should not be paid. The expenditures need to be approved prior to the travel and this was not done. Mr. Valde Guerra explained that there was no malintent by Judge Trevino and that there is enough money in their budget to reimburse her.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
8.
District Attorney's Office - Roy Cazares:
A.
AI-44154
Approval of appropriation of funds for the Grand Jury Account in the amount of $110,000.00.
NO ACTION taken on this Item.
NO ACTION taken on this Item.
9.
Health & Human Services Department - Eddie Olivarez
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
NO ACTION taken on this Item.
NO ACTION taken on this Item.
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
NO ACTION taken on this Item.
NO ACTION taken on this Item.
10.
Urban County - Diana Serna:
A.
AI-43984
Presentation and approval of a Proclamation declaring April 21st - 26th, 2014 as CDBG week.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
B.
AI-44173
Request approval to rescind action taken by Hidalgo County Commissioner’s Court on April 15, 2014 (Item 14-E) approving the acquisition of Parcel #15.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
C.
AI-44024
Requesting approval to rescind action previously taken by County Commissioners’ Court on March 4, 2014 under AI # 43222 for the purchase of fire station equipment (spreaders, quick kick ram support and twinline hose) from Wilson Fire Rescue for the Mercedes Fire Department.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
D.
AI-44004
Requesting approval of a new Internal Monitoring Policy (Plan) for the Urban County Program.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
E.
AI-43999
Requesting approval of the revised Urban County Program HOME– Owner Occupied Rehabilitation Program Policies and authorization to revise as necessary.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
F.
AI-43998
Requesting approval of the revised Urban County Program HOME– Homebuyer Assistance Program Policies and authorization to revise as necessary.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
G.
AI-44132
Approval to Amend the Advisory Council By-Laws calling for an annual meeting and/or when written request is submitted by chairman
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
H.
AI-44155
Approval of land acquisition of Parcels # 13, 19, 24, and 49 for the Delta Area Connector/East Lateral Project (GLO 12-406-000-6453/DRS210068).
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
11.
Elections Administration - Yvonne Ramon:
A.
AI-44178
1. Appointment of the Early Voting Ballot Board for the May 27, 2014 Primary Runoff Election.
2. Appointment of the Central Counting Station for the May 27, 2014 Primary Runoff Election.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval of Items 1 and 2. Appointments are as follows: Democratic Ballot Board Judge: Kenna Giffin; Members: Alma Vera, Jordan Gonzalez, Patrick Eronini, Tito Salinas, Lazaro Cardenas, Peter Salinas, Julio Garza, Jr., and Kayleigh Garcia; Republican Ballot Board Alternate Judge: Melissa Beall; Members: Fern McClaugherty, Cruz Quintana, Ruth Bostick, and Ian Bowen and Democratic Central Counting Station Judge: Aaron Alonzo; Member: Kathryn Hearn, and J.P. Olivan. Republican Alternate Central County Station Judge: Kevin Ramsey; Members: Denny Church, and Robert Burnam.
Vote: 4 - 0 - Unanimously
2. Appointment of the Central Counting Station for the May 27, 2014 Primary Runoff Election.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval of Items 1 and 2. Appointments are as follows: Democratic Ballot Board Judge: Kenna Giffin; Members: Alma Vera, Jordan Gonzalez, Patrick Eronini, Tito Salinas, Lazaro Cardenas, Peter Salinas, Julio Garza, Jr., and Kayleigh Garcia; Republican Ballot Board Alternate Judge: Melissa Beall; Members: Fern McClaugherty, Cruz Quintana, Ruth Bostick, and Ian Bowen and Democratic Central Counting Station Judge: Aaron Alonzo; Member: Kathryn Hearn, and J.P. Olivan. Republican Alternate Central County Station Judge: Kevin Ramsey; Members: Denny Church, and Robert Burnam.
Vote: 4 - 0 - Unanimously
Attachments:
12.
Planning Department - Raul Sesin:
A.
AI-44166
1. Preliminary Approval with Variance Request
a. Samantha Subdivision – Pct. 3 (Juan Ortiz)
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Preliminary Approval
a. Marely Subdivision – Pct. 3 (Carolina Barrera)
b. Anali Subdivision – Pct. 3 (Osbel Flores)
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval on Items a and b.
Vote: 4 - 0 - Unanimously
3. Final Approval
a. Terry Palms Subdivision – Pct. 4 (Kyle Ruppert)
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
4. Final Approval with Financial Guarantee
a. El Ramadero Subdivision – Pct. 4 (O.S.Wyatt, Jr.)
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
5. Reimbursement of Financial Guarantee
a. Las Estrellas Phase I – Pct. 3 (CWL Limited)
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
b. Las Estrellas Phase II – Pct. 3 (CWL Limited)
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
c. Las Estrellas Phase III – Pct. 3 (CWL Limited)
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
d. Las Estrellas No. IV Subdivision – Pct. 3 (CWL Limited)
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
a. Samantha Subdivision – Pct. 3 (Juan Ortiz)
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Preliminary Approval
a. Marely Subdivision – Pct. 3 (Carolina Barrera)
b. Anali Subdivision – Pct. 3 (Osbel Flores)
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval on Items a and b.
Vote: 4 - 0 - Unanimously
3. Final Approval
a. Terry Palms Subdivision – Pct. 4 (Kyle Ruppert)
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
4. Final Approval with Financial Guarantee
a. El Ramadero Subdivision – Pct. 4 (O.S.Wyatt, Jr.)
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
5. Reimbursement of Financial Guarantee
a. Las Estrellas Phase I – Pct. 3 (CWL Limited)
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
b. Las Estrellas Phase II – Pct. 3 (CWL Limited)
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
c. Las Estrellas Phase III – Pct. 3 (CWL Limited)
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
d. Las Estrellas No. IV Subdivision – Pct. 3 (CWL Limited)
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
13.
Precinct #1 - Comm. Cuellar:
A.
AI-44135
1. Approval and acceptance for Judge Garcia to sign Agreed Order# 2014-0248-MWD-E from Texas Commission on Environmental Quality (TCEQ).
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS , the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Requesting approval of payment in the amount of $1,800 to TCEQ Agreed Order# 2014-0248-MWD-E with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS , the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS , the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Requesting approval of payment in the amount of $1,800 to TCEQ Agreed Order# 2014-0248-MWD-E with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS , the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
14.
Precinct #2 - Comm. H. Palacios:
A.
AI-44182
Appointment of Mr. Andrew A. Canon to the Hidalgo County Commuter Rail District (HCCRD).
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
B.
AI-44164
Discussion, consideration and approval to purchase a certain tract of land also known as Parcel 4 & 5, Minnesota Drainage Project.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
15.
Budget & Management - Sergio Cruz:
A.
AI-44118
Precinct No.3 (1200):
1. Approval of 2014 interdepartmental transfer from COUNTYWIDE program (030) to Precinct No.3 program (106) in the total amount of $390,000.00
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Approval to issue check payable to City of Mission (Fiduciary Agent as per ICA) in the amount of $390,000.00 for Hidalgo County's contribution towards the Taylor Road improvement project as per Interlocal Cooperation Agreement between City of McAllen, City of Mission and Hidalgo County with the County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1. Approval of 2014 interdepartmental transfer from COUNTYWIDE program (030) to Precinct No.3 program (106) in the total amount of $390,000.00
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Approval to issue check payable to City of Mission (Fiduciary Agent as per ICA) in the amount of $390,000.00 for Hidalgo County's contribution towards the Taylor Road improvement project as per Interlocal Cooperation Agreement between City of McAllen, City of Mission and Hidalgo County with the County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
16.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-44163
Recommendation by grading committee for Commissioners Court to to reject proposals received on 03/19/14 in connection with RFP/Q 2014-061-03-19: "Financial Advisory Services-Hidalgo County" (as it is in the best interest of Hidalgo County to attract and encourage more participation by qualified and interested firms) including the re-advertisement of project with modified notices, including approval of complete procurement packet as attached hereto.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
2.
AI-44148
a. Approval to reject sole response received in connection to: RFP-"Real Estate Broker Services" Project for Hidalgo County and authority to re-advertise same;
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
b. Acceptance and approval of recommended changes by Evaluation Committee to procurement requirements as detailed in the email attached hereto;
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
c. Approval of same selected/designated Evaluation Committee for the "Real Estate Broker Services" project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
b. Acceptance and approval of recommended changes by Evaluation Committee to procurement requirements as detailed in the email attached hereto;
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
c. Approval of same selected/designated Evaluation Committee for the "Real Estate Broker Services" project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
3.
AI-43843
Presentation of lowest and best bid received (from the most responsible vendor) as detailed in tabulation sheet contained herein and meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bid titled:Hidalgo County -"SS-1 Emulsified Asphalt and Delivery Services" to Ergon Asphalt & Emulsions, Inc. through project No.: 2014-038-03-09-SGS.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
4.
AI-44063
A. Requesting clarification/correction of AI#20245-CC 10-25-11 to reflect term of agreement was erroneously captioned as one (1) year when BuyBoard Cooperative Contract automatic annual renewal;
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Ratification by HCCC of annual renewal of Superior Alarms through BuyBoard contract #325-09 from 10-26-12 through 04-14-14;
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval with correction on date from 04-14-14 to 04-22-14.
Vote: 4 - 0 - Unanimously
C. Approval to continue services provided through Superior Alarms through BuyBoard contract #401-12
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
D. Acceptance and Approval to process invoices for the following elected offices, departments;
1. John Austin Pena Primary Care and Substance Abuse Treatment Facility
2. Precinct No. 2
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval on Items 1 and 2.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Ratification by HCCC of annual renewal of Superior Alarms through BuyBoard contract #325-09 from 10-26-12 through 04-14-14;
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval with correction on date from 04-14-14 to 04-22-14.
Vote: 4 - 0 - Unanimously
C. Approval to continue services provided through Superior Alarms through BuyBoard contract #401-12
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
D. Acceptance and Approval to process invoices for the following elected offices, departments;
1. John Austin Pena Primary Care and Substance Abuse Treatment Facility
2. Precinct No. 2
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval on Items 1 and 2.
Vote: 4 - 0 - Unanimously
Attachments:
5.
AI-44134
Hidalgo County - FIRE MARSHAL OFFICE:
A. Requesting exemption from competitive bidding requirements, Texas Local Gov. Code, 262.024(a)(7)(A)(D)-'an item that can be otained from only one source', items for which competition is precluded because of the existence of patents, copyrights, secret processess, or monopolies', 'captive replacement parts or components for equipment';
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Acceptance and approval of a "Sole Source Declaration" with Taser International/Taser Brand Product of Texas for the purchase of products and/or services commencing with Hidalgo County Fire Marshal's Office through requisition #251213 for the amount of $7,299.69 for the purchase of Taser Equipment and or Components as requested with the sole declaration to remain in effect unless revoked by Hidalgo County Commissioners Court.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
A. Requesting exemption from competitive bidding requirements, Texas Local Gov. Code, 262.024(a)(7)(A)(D)-'an item that can be otained from only one source', items for which competition is precluded because of the existence of patents, copyrights, secret processess, or monopolies', 'captive replacement parts or components for equipment';
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Acceptance and approval of a "Sole Source Declaration" with Taser International/Taser Brand Product of Texas for the purchase of products and/or services commencing with Hidalgo County Fire Marshal's Office through requisition #251213 for the amount of $7,299.69 for the purchase of Taser Equipment and or Components as requested with the sole declaration to remain in effect unless revoked by Hidalgo County Commissioners Court.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
B.
Pct. 2
1.
AI-44160
Approval of the following requisition listed for operating expenditures exceeding $7,500:
| Program | Requisition No. | Vendor | Amount | Item |
| Valley Blvd Rd Prj | 255557 | Frontera Materials Inc. | $32,016.00 | Asphalt for Rd Project |
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
2.
AI-44146
Requesting acceptance and approval of Work Authorization No. 10 (with an estimated cost of $2,971.50) as submitted by Millennium Engineers Group., Contract# C-13-185-06-18, for Construction Material Testing services for the Valley Blvd Road Project.
On motion by COMMISSIONER PCT. 2, HECTOR PALACIOS, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
C.
Sheriff's Office
1.
AI-44001
Acceptance and approval of the final negotiated contract with Dr. Marin Garza for "Professional Physician Services for Hidalgo County Inmates" project RFQ 2014-009-03-26-YZV.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
2.
AI-44090
Acceptance and approval as submitted by Captain Richard Ozuna from Hidalgo County Sheriff's Office for Motorola of "Change Order No. 2 Request" to delete all remaining mobile radio programming and installation services with the exception of 25 mobile radios and add four APX7500 dual Band Encrypted Consolettes including the programming and installation which has no fiscal impact on this agenda item and/or the terms and/or amount of the Lease-Purchase Agreement ( approved-CC-10-23-12 for AI#34857) thru the H-GAC Contract #RA05-12 (County assigned Contract #C-12-270-10-23).
On motion by COMMISSIONER PCT. 2, HECTOR PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0
Attachments:
D.
IT Department:
1.
AI-44059
IT Countywide Dept.:
Acceptance and approval of the previously approved 40 hours technical support renewal (cc approved on 02/26/13-AI#36844) to reflect the additional 12 hours as expanded by the IT Dept. as necessary and required but not included in the original statement of work (SOW) through our membership/participation with (DIR) Department of Information Resources awarded vendor Insight Public Sector, Inc. DIR-SDD-1369, thus allowing original purchase order #689159 to be increased including the authority for County Judge and/or Elected Official to execute the "Change Request Form".
Acceptance and approval of the previously approved 40 hours technical support renewal (cc approved on 02/26/13-AI#36844) to reflect the additional 12 hours as expanded by the IT Dept. as necessary and required but not included in the original statement of work (SOW) through our membership/participation with (DIR) Department of Information Resources awarded vendor Insight Public Sector, Inc. DIR-SDD-1369, thus allowing original purchase order #689159 to be increased including the authority for County Judge and/or Elected Official to execute the "Change Request Form".
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER PCT. 2, HECTOR PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-44138
Claim of Israel Mena
NO ACTION taken on Items 17.A - 17.C.
NO ACTION taken on Items 17.A - 17.C.
18.
Open Session:
A.
Real Estate Acquisition and appropriation for same
NO ACTION taken on this Item.
NO ACTION taken on this Item.
B.
Pending and/or potential litigation
NO ACTION taken on this Item.
NO ACTION taken on this Item.
C.
AI-44139
Claim of Israel Mena
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval for settlement authority in the amount of $30.00.
Vote: 4 - 0 - Unanimously
19.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
20.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
21.
Adjourn
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 22nd day of April, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 22, 2014.
Signed this 22nd day of April 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 22nd day of April, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 22, 2014.
Signed this 22nd day of April 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy